Administrative Assistant - Milwaukee, United States - NeoLink Services

NeoLink Services

Verified Company

Milwaukee, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

JOB DESCRIPTION
Provides administrative secretarial support for the division. May provide backup support for other Administrative Assistants. Administrative Support (60-80%): - Primary support provided to RP Leadership team and SDs/People Leaders across the department.

Travel support and expense management/submission (Network Office visits, e.g.)

Calendaring

Proactively clear conflicts and reschedule cancellations/declines
Schedule necessary meetings as requested by leadership
Schedule Zoom and inroom bookings for all meetings as a best practice
Schedule landing spots across buildings as needed
Infuse travel/walking time between meetings as needed
Own meeting maps for all leaders and teams supported
Coordinate annual meeting scheduling efforts
Partner with other AAs and EAs as needed with private/blocked calendars
Meet with leadership on a weekly basis to discuss priorities, calendaring conflicts needing input, special projects, etc.
Schedule large meetings for leadership (SD+) as needed, to include 1x1s and career development conversations for people leaders and their teams

Special Projects, as needed:

2024 meeting map consolidation and scheduling (Product Line VPs and teams)
RP Roundup newsletter (Jana Dolan)
Field Committee logístical support (Jenny Czarniak)
Light Budget Coordination (Amy Coffey, Karen Ziarek)
Field Profile summaries/decks
Meeting agenda curation as needed
Department Coordination roles as needed, such as emergency floor monitor, digital ambassador, etc. (Liz Kitzke, Carole Schneider)