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    Freelance Event Coordinator - Los Angeles, United States - visit

    visit
    visit Los Angeles, United States

    3 weeks ago

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    Description

    is looking for an experienced, responsible, and driven
    Freelance Event Specialist to help us manage the logistics of an upcoming in-person event, which will be held live at a
    Los Angeles, CA The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline to come in and help execute a memorable and impactful event experience for our corporate client participants.


    Who are we?

    is an enterprise SaaS company delivering purpose for a more engaged workforce.

    With its proprietary content across 90+ countries, is providing the infrastructure and content for purpose-driven employee and client engagement.

    Some of our customers include Colgate, Paramount, Adobe, Twilio, Tommy Bahama, and others.


    We host in-person (and virtual) events such as cleaning up by the waterfront, volunteering at local soup kitchens, writing cards to isolated seniors, giving care at a local animal shelter, building STEM education kits for children, packaging hygiene kits for communities in need, and more We focus on over 30 different social impact areas in the events we help host - all which are created, curated, and led by nonprofit and social impact organizations globally.

    Come join the fun today


    Responsibilities:


    Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event.

    We need YOU to be our day-of hands on the ground Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.


    Event Preparation:

    Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, event host, event specialist, etc


    Day-of Coordination:

    Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience

    Be the representative, leader, and problem solver at events

    Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner

    Manage check-in process for in-person events; providing a warm and friendly welcome to guests

    Problem-solve issues such as missing supplies, late staff, technology challenges, etc

    Escalate issues to Events Team when necessary to keep them informed or help problem solve

    Send consistent updates, photos, and videos to Events Team throughout event

    Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center


    Qualifications:

    Fluency in English and strong communication skills

    Based in
    Los Angeles, CA

    Schedule flexibility with availability to work on a contract per-event basis, as needed

    Experience in complex, large-scale events and smaller executive-level intimate events

    Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience

    Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations

    Quick thinker - in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly

    Self-starter who is organized and detail-oriented

    You love building relationships with customers and enjoy customer service

    Experience with group facilitation and managing group dynamics

    You are able to work flexible hours, including nights and weekends, as needed

    Willing and eager to travel to various areas of the local region

    You have super strong interpersonal and customer service skills, especially in fast-paced situations

    Able to wear many hats and take on varied tasks and projects

    Comfort being present and interacting with large crowds


    Physical Demands:

    Able to lift, slide, and carry up to 30lbs.

    Able to stand for an extended period of time


    What we offer:

    Competitive flat rate

    The chance to do meaningful and impactful work

    The opportunity to meet with social impact-minded individuals

    A chance to build your experience for your resume

    Potential for recurring freelance employment with
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