Events Coordinator - Los Angeles, United States - AIA Los Angeles

Description

American Institute of Architects, Los Angeles Chapter

Job title
:
Events Coordinator

REPORTS TO:
Events Manager and Executive Director

The American Institute of Architects, Los Angeles Chapter (AIALA) seeks an Events Coordinator to join our staff
starting May 2024.

We are looking for an energized and enthusiastic Events Coordinator interested in architecture who is highly organized, able to coordinate multiple projects simultaneously.

This individual will support the Events Manager in planning successful virtual and in-person tours, case studies, meetings, seminars, conferences and awards programs.

Our office is fast-paced, as we produce over 120 events each year, but has a friendly and casual atmosphere.

Applicants with a passion for arts & architecture, urban design, civic engagement and producing large-scale events are encouraged to apply.

This position will be in person at our newly renovated Headquarters in West Adams.


EDUCATION & EXPERIENCE:

• Bachelor's Degree preferred, High School Diploma required
• Two years of professional experience supporting the production of live and virtual events including large conferences and seminars
• Working knowledge of Mac OS, Microsoft Office, Adobe Acrobat DC and Google Suite
• Familiar with WordPress, Canva, Submittable, PhotoShop & InDesign
• Experience with Zoom, Google Meet setup and execution of meetings

QUALIFICATIONS & ESSENTIAL DUTIES

To be successful in this position an individual must possess the following Qualifications to perform the Essential Duties described herein:

Qualifications:

• Excellent organizational, communication, negotiating and multitasking skills;
• Exceptional time management skills;
• Ability to maintain a customerservice mindset and to remain calm under pressure;
• Is solutionoriented and effective at troubleshooting and analyzing information
• Speaks clearly and persuasively in any situation;
• Maintains a strong work ethic and a pleasant and positive "can do" attitude;
• Has a personal vehicle, maintains a valid driver's license and good driving record;
• Ability to effectively communicate with staff, executive management, and the Board of Directors in fluent oral and written English;
• Complies with all policies and procedures.

Essential Duties:

The AIA|LA Events Coordinator will support the Events Manager with coordination, planning of event logistics, and resolution of event-related issues for all AIALA Conferences, Seminars, Award Programs and Tour events.

Gathering pertinent event promotional materials - event description, headshots, bios, images, and learning unit info, if applicable. Resize images and/or create graphics as needed via Canva. Create event web pages for committees based on the Event Promotion Form. Keep master event list and programming calendar up to date. Create additional pages and graphics to support the event as needed.


PROFESSIONAL COMPETENCIES

• Strong organizational skills
• Creative and critical thinking aptitude
• Analytical & problem solving skills
• An ability to quickly learn new technologies
• Exceptional listening skills
• Exceptional time management

PHYSICAL DEMANDS:
Extensive reading, editing, and data entry. Frequent walking and driving. Work is performed in a office environment and requires operating standard office equipment and keyboards. Must be able to walk short distances and drive a vehicle to deliver and pick up materials. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

AIA|LA recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, sexual orientation, disability, age, veteran status, and other protected status as required by applicable law.

About Us:

American Institute of Architects Los Angeles Chapter (AIA|LA) is among the top 5 Chapters of the national membership organization of American Institute of Architects.

AIA|LA serves as the voice of the architecture practice and related fields in Los Angeles.

AIA|LA is also home to our sister organization, Architecture for Communities Los Angeles (ACLA) which is dedicated to K-16 and community education.

As the most influential membership association representing architects, we believe in the power of architecture to influence the well-being of Angelenos and our region.

Our local annual programming responds to the changing needs of our members - Architects and members of affiliated engineering, construction, interior design, and related higher education professions.

We advance knowledge-sharing, networking, and ongoing learning through our conferences, tours, Awards, committees, continuing education, advocacy efforts on behalf of the professions, and other forms of member engagement through our Newsletter and social media.

At AIA|LA and ACLA, we have a clear vision: to be a place where diverse, talented people want to be collaborative, productive, and do rewarding work.

Pay:
$66,