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    SENIOR CONTROLLER - New York, United States - PRM FASHION SEARCH

    PRM FASHION SEARCH
    PRM FASHION SEARCH New York, United States

    2 weeks ago

    Default job background
    Permanent
    Description

    As Controller, you will be responsible for overseeing the financial functions of our agency, ensuring the accuracy of financial records, and guiding financial decision-making.

    Your role is critical to maintaining the financial health and stability of our organization.
    Primary Responsibilities (The What)
    Oversee accounting, tax, financial systems, and reporting functions
    Ensure accurate and timely completion of the month-end, quarter-end, and year-end close processes, including:
    Prepare internal monthly financials due the 10th of each month
    Perform Budget vs Actuals variance analysis (include details on trends/variances)
    Reconcile BS accounts, Bank Statements, Credit Card Statements, and Production Hard/Freelancer Costs
    Maintain supporting Balance Sheet and P&L schedules

    Financial Management:
    Oversee all financial aspects of the agency, including budgeting, financial analysis, and forecasting

    Financial Reporting:
    Prepare and present financial reports, including income statements, balance sheets, and cash flow statements, to agency management

    Lead financial planning, budgeting, and monitoring
    Publish monthly reports on financial results, variance analyses, and updated financial forecasts, including revenue, pre-tax earnings, net earnings, and financial ratios
    Identify and assess a consolidated summary of risks and opportunities impacting the financial forecasts
    Develop models and provide analyses to project financial impact of business proposals
    Provide ongoing financial analysis and reporting to the CEO, COO and SVP, Finance, as a key contributor to the business planning and monitoring process

    Budgeting and Forecasting:
    Develop and manage the agency's annual budgets, and provide ongoing forecasting to guide financial decision-making

    Financial Analysis:
    Conduct in-depth financial analysis to identify cost-saving opportunities, revenue growth strategies, and other financial performance improvements

    Cash Flow Management:
    Monitor and manage cash flow to ensure the agency's financial stability and operational needs

    Compliance:
    Ensure the agency's financial practices and procedures comply with accounting standards, tax regulations, and industry-specific regulations

    Audits:
    work with external auditors providing supporting materials for financial audits
    Oversee Accounts Payable and Accounts Receivable
    Oversee AP cycle and policy
    Review weekly AP aging
    Perform weekly payment selection
    Process weekly AP run and schedule payments

    Client Billing and Invoicing:
    Oversee the client billing process, ensuring accurate and timely invoices are issued

    Vendor and Partner Management:
    Manage vendor contracts, negotiate terms, and oversee vendor payments and relationships

    Subscription List:
    Manage all company subscriptions
    Populate weekly management reports (AP/AR)
    Payroll
    Populate semi-monthly payroll data (processed through ADP)
    Work closely with HR on new hire, terminations, salary changes
    Collect and record bonus payroll data paid in December and March
    Manage 401k EE Contributions funding
    Manage HSA EE Contributions funding
    Maintain knowledge of and stay abreast of changes to reporting requirements, standards, and GAAP
    Communication and Business Acumen
    Demonstrates effective leadership presence through thoughtful, polished, persuasive communication across all mediums
    Listens well, building and maintaining relationships through respect, responsiveness, and open dialogue
    Proactively identify opportunities to streamline financial processes and improve efficiency within the finance department
    People Management
    Within the Finance Team, ensures that effective delegation, training, guidance, and feedback is happening and that all team members' work meets agency and client performance standards
    Gives appropriate recognition and actively works to motivate and inspire others
    Models diversity of thought, and holds others accountable for the same
    Serves as a primary/formal manager to one or more junior team members, providing ongoing coaching, performance management, and career development
    Escalates thorough performance feedback for all team members up to senior management, championing strong performance and proactively addressing low performance Respecting What's Right: makes ethical choices and treats others with respect by embracing diversity of backgrounds and thought

    Entrepreneurial Enthusiasm:
    takes Initiative and doesn't wait to be tapped. Leads from wherever they are and delivers Irreplaceable value

    Committed to Curiosity:
    open-minded and learns from all sources. Experiments and creates meaning in uncertainty

    Pride In Partnership:
    uses empathy to build trusting relationships and ensure effective communication. Is open to others' Ideas and viewpoints

    Inspired Innovation:
    is imaginative with big dreams and goals. Invents and iterates to shape hearts, minds, and culture for the better

    Qualifications:
    Bachelor's degree in Finance, Accounting, Business, or related field; Master's degree or CPA certification is a plus
    Extensive experience in financial management and accounting (8+ years preferred
    Experience in financial diligence a plus
    Strong knowledge of financial software and tools (e.g., Excel, QuickBooks, accounting software)
    Excellent leadership and team management skills
    Exceptional analytical and problem-solving skills
    Strong communication and presentation skills
    In-depth understanding of accounting principles, tax regulations, and financial reporting
    $150K – $170K
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