- Manage and prioritize the executive's calendar, including scheduling appointments, meetings, and conference calls.
- Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of the executive's time.
- Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring smooth logistics and timely arrivals.
- Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing emails, phone calls, and other correspondence.
- Draft and edit emails, memos, reports, and presentations on behalf of the President, maintaining professionalism and accuracy.
- Facilitate communication between the President and other team members, departments, clients, and business partners.
- Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documents.
- Attend meetings as needed, take notes, and follow up on action items and decisions.
- Arrange catering, audiovisual equipment, and other logistical support for meetings and events.
- Assist with special projects and initiatives as assigned, providing research, analysis, and coordination support.
- Track project timelines, milestones, and deliverables, ensuring deadlines are met and progress is communicated effectively.
- Collaborate with other team members or departments to facilitate cross-functional projects and initiatives.
- Handle confidential and sensitive information with the utmost discretion and confidentiality.
- Maintain confidentiality of executive discussions, decisions, and sensitive company information.
- Follow company policies and procedures related to data security and privacy.
- Provide general administrative support, including managing expense reports, processing invoices, and maintaining filing systems.
- Conduct research, gather data, and prepare reports or presentations as requested.
- Handle ad hoc tasks and requests in a timely and efficient manner.
- Bachelor's degree in business administration, Office Management, or related field.
- Proven experience as an executive assistant or administrative assistant supporting senior-level executives.
- Excellent organizational, project and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Strong communication skills, both written and verbal, with a professional and courteous demeanor.
- Highly proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Discretion and confidentiality in handling sensitive information and always maintaining professionalism.
- Ability to work independently with minimal supervision and collaborate effectively with team members and stakeholders.
- Attention to detail and accuracy in all aspects of work, from scheduling meetings to preparing documents.
- Flexibility and adaptability to accommodate changing priorities and meet deadlines in a fast-paced environment.
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Executive Assistant
3 days ago
The Providence Center Providence, United States**Job Summary**: · **This position is on-site** · **The Providence Center Executive Assistant** supports the members of the Executive Leadership Team (Primary roles supported: Vice President of Clinical Operations, Chief Operating Officer, and Senior Directors) with achieving Ope ...
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Executive Assistant
3 days ago
Rhode Island Hospital Providence, United States**Summary**: · Reporting to the Vice President and Chief Pharmacy Officer Lifespan provides high-level administrative support to Chief Pharmacy Officer and affiliate pharmacy management at Rhode Island The Miriam Newport and Bradley Hospitals and Lifespan Pharmacy LLC. Manages ti ...
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Executive Administrative Assistant
1 day ago
Radiant Digital Providence, United States**Position: Administrative Assistant** · **Location: Providence, RI.** · **Contract Term: 12 months** · **Responsibilities** · - Providing administrative support (calendar management for the CDO/CIO and other I.T. leadership staff; answering phones; greeting visitors; ordering su ...
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Oak View Group Providence, United States Full timeOverview: · The Executive Booking Assistant is required to be adept at administrative tasks, while drawing on strong interpersonal skills and proven sales ability in order to maximize the usage of space in the at the CORE facilities in general. The Executive Booking Assistant wil ...
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Executive Assistant
1 week ago
Fornova Group Inc Purchase, United StatesWe are currently looking for an executive assistant to support our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. This person will have previous experience with perform ...
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Executive Assistant
1 week ago
Care New England Health System Providence, United StatesJob Summary: · * This position is on-site* · The Providence Center Executive Assistant supports the members of the Executive Leadership Team (Primary roles supported: Vice President of Clinical Operations, Chief Operating Officer, and Senior Directors) with achieving Operating Un ...
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Executive Assistant
2 weeks ago
Vista Outdoor Inc. Providence, United StatesRevelyst, the future standalone Outdoor Products company at Vista Outdoor is a collective of makers who design and manufacture performance gear and precision technologies. Our category-defining brands leverage meticulous craftsmanship and cross-collaboration to pursue innovation ...
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Executive Assistant
5 days ago
Brown University Providence, United States Full timeJob Description: · The Executive Assistant works closely with the Vice President to provide administrative, operational, and logistical support to the VP and the Executive Office. The Executive Assistant serves as a central liaison between the Vice President for Alumni Relations, ...
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Executive Assistant
6 days ago
eTeam Inc. Providence, United StatesJOB DESCRIPTION · Assignment Details: · School/Division · Office of Information Technology · Department Name · Office of Information Technology · Job Title · Executive Assistant · Job Description/Daily Tasks (REQUIRED) · Provide High Level Executive Support · Supporting Actions: ...
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Executive Assistant A
6 days ago
eTeam Inc. Providence, United StatesJOB DESCRIPTION · Provides direct support to management. Scheduling appointments and maintains calendar. · Handles travel arrangements. · Compose variety of correspondence and materials. · Prepares reports and presentation material. · Proofreading and additional admin duties. · S ...
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Executive Assistant
1 week ago
Abacus Service Corporation Providence, United StatesJOB ID: 2071 (Open Positions - 1 ) Company Name · Brown University · Experience · Years · Hire Type · Contractor · Contract Type · Contract Only · Pay Type · Hourly · Standard Hours Per Week · 40.00 · Exemption Status · Non-Exempt · TECHNICAL SKILLS · Must Have · LOCATION INFORMA ...
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Executive Assistant
1 day ago
The Providence Center Providence, United StatesJob Description · Job DescriptionJob Summary: · *This position is on-site* · The Providence Center Executive Assistant supports the members of the Executive Leadership Team (Primary roles supported: Vice President of Clinical Operations, Chief Operating Officer, and Senior Direct ...
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Executive Assistant
1 week ago
Nexus Innovations Plymouth, United StatesWe are an up-and-coming and rapidly growing media startup dedicated to innovation and creativity in the digital media industry. Our company is known for its dynamic work culture, characterized by teamwork, creativity, and a strong entrepreneurial spirit. · We are looking for an E ...
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Executive Assistant
1 week ago
Horizon Ventures Norwood, United StatesLocation: 85386 Eching | Contract type: Full-time, permanent | Job ID: 843219 · PENNY is part of the REWE Group and employs over employees in around 2,140 stores, 10 logistics locations, and the headquarters. In the PENNY team, we are strong together and treat each other with res ...
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Executive Assistant"
1 week ago
Aurora Ventures Plymouth, United States**About RSW Fischer & Coll. Rechtsanwaltsgesellschaft mbH: ** · Our law firm specializes in solving economic issues for companies and entrepreneurs. A large part of our work involves handling insolvency proceedings. In addition, our activities include legal advice and support for ...
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Sr. Executive Assistant
6 days ago
Hasbro, Inc. Providence, United StatesOf a Senior Executive Assistant Calendar Management: Manage and prioritize the executive's calendar, including scheduling appointments, meetings, and conference calls. Anticipate scheduling conflicts and proactively resolve them to ensure efficient u Executive Assistant, Executiv ...
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executive assistant, revelyst
1 week ago
Vista Outdoor Providence, RI, United States**Job Description** · **Revelyst** , the future standalone Outdoor Products company at Vista Outdoor is a collective of makers who design and manufacture performance gear and precision technologies. Our category-defining brands leverage meticulous craftsmanship and cross-collabor ...
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Executive Personal Assistant
4 days ago
North Street Creative Providence, United StatesPreamble · We believe in hiring for core values over hard skills and in allowing A-Players to fill a position by playing to their strengths—not necessarily how a job description is specifically written. Thus, we are open to applicants who have both more and less experience than w ...
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Executive Personal Assistant
4 days ago
North Street Creative Providence, United StatesPreamble · We believe in hiring for core values over hard skills and in allowing A-Players to fill a position by playing to their strengths—not necessarily how a job description is specifically written. Thus, we are open to applicants who have both more and less experience than w ...
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Executive Administrative Assistant
1 day ago
Ru New England LLC Providence, United StatesJob Description · Job DescriptionAs an Executive Administrative Assistant, you will be responsible for the following duties: · Organizing and scheduling appointments · Managing calendars and coordinating meetings · Handling travel arrangements and preparing itineraries · Assist i ...
Sr. Executive Assistant - Providence, United States - Hasbro, Inc.
Description
At Hasbro, our mission is to entertain and connect generations of fans through the wonder of storytelling and exhilaration of play.
We're looking for adventurous and curious people who want to explore, experiment, and innovate to come up with the best ideas.
Our culture has inspired our diverse team of highly skilled, highly creative, and highly committed individuals for 100 years and we believe the best is yet to come.
Senior Executive Assistant
The Senior Executive Assistant plays a pivotal role in supporting the President, US & Canada Commercial by providing administrative, logistical, project management and strategic support.
This role requires a high level of professionalism, discretion, project management and organizational skills to manage complex schedules, coordinate meetings, and facilitate communication within and outside the organization.
A Day in the Life of a Senior Executive AssistantCalendar Management:
Communication Management:
Meeting Coordination and Support:
Project Management:
Confidentiality and Discretion:
Administrative Support:
What You'll Bring:
The Senior Executive Assistant plays a critical role in supporting the President, US & Canada Commercial and ensuring their effectiveness and productivity in carrying out their responsibilities.
Here's a look at what your benefits package may include:
Medical, Dental & Vision Insurance, Half-day Fridays year-round, Paid Vacation Time and holidays, Generous 401(k) match, Paid Parental Leave, Team Hasbro Volunteer Program, Employee Giving and Matching Gifts Programs, Tuition Reimbursement, Toy Discounts and more
Hasbro is committed to equality of opportunity in all aspects of employment.
We are committed to making all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, or any other legally protected status.
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Sr. Executive Assistant professionals in Providence
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Brian Kelley
Immersive brand management & design professional.