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Accounts Payable/Staff Accountant - Berkeley, United States - LifeLong Medical Care
Description
Accounts Payable/Staff AccountantJob Locations
US-CA-Berkeley
ID
Overview
LifeLong Medical Care is looking for an Accounts Payable/Staff Accountant in Berkeley.
The Accounts Payable/Staff Accountant is responsible for daily functions within both the Accounting and Accounts Payable departments, which includes daily invoice processing, processing of company credit cards, and assisting with the month-end close.
This is a full time, 40 hr/wk, benefit eligible position.LifeLong Medical Care is a large, multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community.
Our patient-centered health home is a dynamic place to work, practice, and grow.We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more.
LifeLong Medical Care is an equal opportunity employer.We strongly encourage applications from women, people of color, and bilingual and bicultural individuals and members of the lesbian, gay, bisexual, and transgender communities.
Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition.
BenefitsCompensation:
$25 - $28/hour.
We offer excellent benefits including:
medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.
COVID-19 Vaccine PolicyIn accordance with LifeLong Medical Care's commitment to provide and maintain a workplace that is free of known hazards, we have adopted a Mandatory COVID-19 Vaccine Policy to safeguard the health of our employees and their families; our patients and visitors; and the community at large from infectious diseases, that vaccinations may reduce.
This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Order of the California State Public Health Officer.
Unless a reasonable medical or religious accommodation is approved, all employees must receive COVID-19 vaccinations.Responsibilities
Reconciles weekly operating bank account for Accounts Payable (AP) related ACH transactions.
Maintains all company credit cards, which include paying off the monthly statement's balances, sending out the statement transactions, and collecting credit card receipts from the card holders.
Reconciles monthly credit card accounts.
Performs monthly AP accrual and other expenses accrual.
Processes invoices for assigned vendors into Coupa including coding and verifying grant related invoices.
Assists with weekly check runs, ACH expense payments, and processes manual checks as needed.
Assists with new vendor setup, and vendor changes/updates in ERP and Coupa system.
Assists with year-end 1099, and year-end audit.
Serves as a back up to other Accounting and Accounts Payable Staff.
Assists with FreshService tickets and assigns them to appropriate staff.
Creates the weekly positive pay files and uploads them to online banking.
Reviews and reconciles vendor statements weekly.
Contacts vendors to resolve delinquent accounts and resolve past due invoices.
Assists the Accounting team with daily requests as needed.
Assists with various daily functions as assigned.
Qualifications
Strong organizational, administrative, multi-tasking, prioritization, and problem-solving skills.
Ability to work effectively under pressure in a positive friendly manner and to be flexible and adaptive to change.
Ability to effectively present information to others, including other employees, community partners and vendors.
Ability to work with individuals and organizations at the local level to build support.
Ability to seek direction/approval on essential matters, yet work independently with little onsite supervision, using professional judgment and diplomacy.
Work in a team-oriented environment with a number of professionals with different work styles and support needs.
Excellent interpersonal, verbal, and written skills.
Conduct oneself in internal and external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff.
Ability to see how one's work intersects with that of other departments of LifeLong Medical Care and that of other partner organizations.
Make appropriate use of knowledge/ expertise/ connections of other staff.Be creative and mature with a "can do", proactive attitude and an ability to continuously "scan" the environment, identifying and taking advantage of opportunities for improvement.
Job RequirementsAssociate's degree, or commensurate work experience.
2 to 3 years of Accounts Payable and Accounting experience.
Outstanding analytical, organizational, and problem-solving skills
Ability to maintain record keeping systems and procedures.
Attention to detail and accuracy, calculate numbers and post to records.
Ability to gather data, compile information and prepare reports.
Excellent written and oral communications skills.
Advance in Microsoft Excel and Microsoft Word programs
Work independently with minimal supervision
Experience in non-profit/community health centers highly desired.
Manage multiple tasks simultaneously.
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