Staff Accountant - Berkeley, United States - Bonita House

Description

Job Description

Job Title: Staff Accountant

Reports to: Accounting Manager

Classification: Regular, Full-Time, FLSA Non-Exempt

Pay Rate: $ $38.46 Hourly

Location: 1919 Addison Street, Berkeley, CA 94704

Schedule: Mondays-Fridays 8:30am-5pm

About Us: Bonita House, Inc. (BHI) is a nonprofit mental health agency with multiple sites in Alameda County and an operating budget of $14.5 million. Founded in 1971, BHI provides social rehabilitation including a full range of Medi-Cal services to adults with co-occurring serious mental health and substance use disorders.

Our Mission: Building community, dignity, hope and wellness through services that support recovery and self-sufficiency with people who are living with serious mental health challenges.

Our Values: Compassion: Committed to caring, dignity and kindness. Respect: Honor each individual and provide highly ethical services. Progress: Leading the way in creating opportunities to change for the better. Resilience: Channeling hope, building strengths to successfully recover, adapt and grow. Embracing Differences: Honor and celebrate our diverse communities and individual uniqueness.

Position Summary

Under the general direction of the Accounting Manager, the Staff Accountant will perform Accounts Receivable, Payroll, and General Ledger functions. The Staff Accountant is required to have outstanding attention to detail, reconciliation skills, and interpersonal skills. They must be an important liaison with managers, employees, customers, and grantors alike. You will play a key role in the day-to-day accounting operations, including responding to internal and external inquiries. Knowledge of Abila MIP is strongly desired.

Primary Responsibilities

Accounts Receivable 40%

• Prepare invoices for submission to various funders, including private and government agencies according to requirements of respective contracts. Provide support to grants accountant in managing invoicing process.
• Record revenue as determined by revenue recognition standards based on award letters.
• Enter customer payments in MIP; prepare and submit electronic deposits weekly, or as needed to the agency bank account.
• Entering cash receipts daily into the cloud-based accounting system
• Apply payments to open receivables and ensure proper GL coding.
• Prepare and distribute monthly aging reports.
• Stay informed on any updates or changes in nonprofit revenue recognition.
• Update AR processing guide as needed.

Payroll 30%

• Prepares payroll and related documents; reviews for accuracy, completeness and compliance with payroll procedures; reviews and adjusts attendance and timesheet records.
• Manage multiple garnishments.
• Audits employee time and labor based on data submitted by the various departments, and clerical staff; and interacts with Supervisors as required to verify data and resolve discrepancies.
• Analyzes pay-line data, verifies accuracy, and makes appropriate adjustments.
• Calculates final paycheck amounts for terminating employees.
• Analyzes data in order to determine retroactive pay adjustments.
• Enters wage levies and garnishment amounts into employee payroll deductions. Processes accounts payable checks (PYAP) for payroll deductions, child support, union dues, and garnishments.
• Responds to inquiries from employees regarding paycheck amounts, deductions, leave accruals, direct deposit, and other concerns.

General Accounting 30%

• Maintain schedules and reconciliations for revenue accounts.
• Reconcile all receivable and revenue accounts, or reviewing reconciliations prepared by others, and promptly researching and correcting any variances.
• Verify coding of bank deposits, EFT's, securities and credit card donations.
• Create posting journals for GL input.
• Maintain schedules and reconciliations for revenue accounts.
• Work with accounting team in preparation of material to present to auditors, reconciliations, pulling revenue information.
• Assist with month-end close.
• Meet professional obligations through efficient work habits such as: meeting deadlines, honoring schedules, attending and actively participating in staff and individual meetings.
• Maintain all supporting records in a cloud environment.
• Provide back-up support as required for Accounts Payable.
• Prepare ad-hoc reporting and complete special projects as assigned.
• Performs other duties as assigned.

Qualifications and Requirements

• BA degree in Accounting, Business or related field plus at least 3+ years' related work experience in revenue, AR, or fund accounting position; or an equivalent of education and experience.
• Two years' experience managing full-cycle outsourced Payroll.
• BHI conducts background checks on all candidates who have received a conditional job offer. Satisfactory completion of background check is a requirement for employment with the agency.
• A valid driver license, reliable personal vehicle, personal auto insurance as required by law, and an MVR sufficient to obtain and reasonably maintain insurability under agency auto liability policies are essential job requirements.
• Occasional travel (local) as required to fulfill primary job responsibilities and duties.
• Passion for the BHI mission.

Knowledge Skills & Abilities

• Experience with MIP.
• Experience with Paycom
• Experience with Housing and Health Care programs a plus
• Basic knowledge of GAAP and nonprofit accounting.
• Knowledge of unrestricted and restricted funding sources.
• Experience with Abila MIP accounting software is strongly preferred.
• Experience with government grants and contracts is highly desirable.
• Knowledge of general accounting policies, procedures, and regulations.
• Standard financial accounting knowledge required not only limited to Accounts Receivable.
• Able to understand and interpret deposit information and restrictions on funds.
• Excellent computer skills including proficiency in the most current versions of Windows and Office (Word and Excel) and ability to use the internet effectively. Strong Excel skills.
• Excellent verbal and written skills and the ability to present information effectively.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Strong organizational skills and ability to prioritize workload to meet tight deadlines in a dynamic work environment.
• Proven ability to manage multiple projects simultaneously.
• Attention to detail, accuracy, strong organizational skills and desire for continuous improvement and learning.

Physical Requirements

Physical demands include continual sitting, typing, and repetitive computer use for up to 8 hours a day. The position also requires frequent communication with others, including hearing and speaking clearly with individuals and groups, in person and via phone and video calls. Ability to lift 15 pounds at times. Occasional local travel (5-10%) required. These requirements are representative of those that must be met to successfully perform the job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Employment Opportunity Statement

Bonita House, Inc. is committed to providing equal opportunity to all qualified persons regardless of race, color, citizenship status, national origin, ancestry, gender, pregnancy, sexual orientation, gender identity or expression, genetic information, age, religion, creed, physical or mental disability, marital status, veteran status or any other characteristic protected by law.