Accounts Payable Coordinator - San Rafael, United States - Marin City Health and Wellness Center

Marin City Health and Wellness Center

Verified Company

San Rafael, United States

1 day ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary
The Accounting Coordinator supports the organization general accounting Accounts Payable functions to include Grants and Contracts. Under direction supports MCHWC accounting functions to include Accounts Payable, contracts/grants
agreements, funding, reporting, invoicing, payment reconciliation and the tracking of deliverables to ensure compliance with and adherence to contracts/grants. The Accounting Coordinator works closely with Controller/Designee, is a point of contact and liaison with Operations.

In addition to internal oversight of assigned accounting functions the Accounting Coordinator will maintain all current (and past) contracts/grants electronic files; managing and ensuring the repository table of contents is up-to-date and complete.

RESPONSIBILITIES:

Responsible for the workflow and effectiveness of the Accounts Payable & Contract/Grant process:

Timeline and process management,
Vendor file management
Proposal, report, and materials maintenance including electronic/scanned files
Contract/Grant invoice preparation, follow-up and administration.
Collaborate with Accounting & Operations on grant concept, draft preparation including executive

summaries, propose modifications.

Ensure completion of all grants (budget changes, extensions, etc.); coordinate the preparation of all grant

reports and required documentation with internal team members by due dates

Maintain AP files for quick and ease of access, with a focus on "Audit Preparedness"
Prepare and maintain accounting and grant records, files and reporting metrics
Follow proposal and reporting requirements, to develop and track annual grants budget
Recommend updates or changes to accounts payable contract/grantrelated policies to support overall organizational

goals, priorities, and requirements, including compliance

Coordinates due dates, timelines, and team management for new contract/ grant opportunities, while working closely

with the accounting department on new budget development and chart of account maintenance; prepares and

reviews all accounts payable, fiscal reports and materials.

Maintains month end/ contract/grant calendar of key dates for proposals; narrative, fiscal and data reports; grant files

and tracking (electronic)

Monitor departmental Accounts Payable, grant and contract performance and cash management
Regularly reports to Controller/designee to ensure that targets are consistently met.
Supports team to monitor audit and grant work plan implementation and proactively identify compliance issues

related to enrollment, eligibility, verification, tracking, spending, and reporting (narrative, fiscal, and data).

Provides continual analysis and project reporting to meet requirements, timelines and reimbursement.
Analyzes compliance requirements and reports on process and improvements.
Maintains contract compliance documents, including RFP's, contracts, scopes of work, work plans, budgets,

timelines, reports, and evaluation requirements.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

3+ years in a combination of Accounts Payable/contract/grant management experience preferred
Minimum of 3 years' experience in a nonprofit accounting environment.
Proactive and actionoriented personality; strong sense of timing and organization.
Strong interpersonal, verbal, and written communication skills.
Excellent attention to detail & timelines.
Ability to manage and prioritize multiple complex tasks and due dates.
Flexibility in approach and ability to adapt to changing conditions and priorities.
Proven problemsolving skills and solutionsfocused attitude.
Enthusiasm and passion for MCHWC's mission and programs.
Excellent computer skills, including Excel, Word, and Access.
Experience with Quick Books a PLUS.

Supervisory Responsibility:
N/A

Qualification Requirements:

Education and/or Experience:

2year associate degree, with the equivalent working experience.
Successful track record in nonprofit AP/Contract/ contract/Grant Management.

Office Equipment

Software: Fax machine, copier, personal computer, database, telephone, calculator, Microsoft

Word/Excel, Quick Books, Electronic Health Record system, and other software as required.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an

individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.