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    Facilities Administrative Assistant - New Hope, United States - Border Foods

    Border Foods
    Border Foods New Hope, United States

    3 weeks ago

    Default job background
    Regular, Full time
    Description

    What began as an idea between two brothers to open a Mexican restaurant has since grown into one of the largest, privately held Taco Bell franchisees in America. At Border Foods, we work with a people-first mantra. From cooks to cashiers to restaurant managers and beyond, we work together to bring to life the Core Values of Border Foods. Welcome to our family where you will continue to learn, evolve, and shape what comes next on our mission of making lives better.

    At Border Foods, we will unlock the full potential of our employees' and guests' restaurant experience by creating safe, welcoming, and supportive environments where everyone can thrive.

    As a Facilities Administrative Assistant your mission is to cultivate our inclusive culture by working cross functionally to support our facilities department, vendor partners, and field operations teams. Both data collection and consultation with these partnerships is essential, including clear communication and an impeccable eye for detail. It is imperative that this individual is able to give advice regarding standards and guidelines to these partners with the utmost professionalism to create a trusted customer centric environment. This will be achieved by embodying our core values, Accountability, Integrity, Family, Excellence, Teamwork, and Empowerment.

    WHAT'S IN IT FOR YOU

    • Medical, dental, vision insurance and 401K
    • Paid time off
    • Holiday closures
    • Cell phone and internet reimbursement
    • Yearly bonus potential
    • Onsite gym

    -Facilities Administrative Assistant Core Values:

    Accountability & Integrity:

    • Consistently demonstrates integrity in actions and expectations.
    • Guides facilities team and vendor partners ensuring they complete all assigned duties.
    • Discuss, plan and negotiate internal and external administrative tasks.

    Family & Teamwork

    • Creates unity in the team by building cross functional relationships to achieve successful completion of administrative tasks.
    • Motivates and supports the team through active listening and the ability to communicate to a wide variety of audiences.
    • Instills a recognition culture that creates a positive work environment.
    • Arrange travel and accommodation for the department as needed.
    • Support special event planning and catering, such as meal planning, ordering food from local cafeteria or caterers, delivering food, clean up and expensing.

    Excellence:

    • Strategic planner creates short term and long-term strategies for Department's success.
    • Performs clerical and administrative tasks including drafting letters, emails, invoice review, reports, and other documents for department as well as internal and vendor communications regarding such tasks.
    • Exceed deadline expectations. Seek feedback and approval from VP of Facilities on a regular basis.
    • Maintain, synchronize, and deconflict calendars.
    • Arrange meetings and Team calls.

    Empowerment:

    • Seeks and shares ideas to help others succeed creating and leveraging tools, resources, and information that fosters personal and business growth.
    • Maintains One Drive resources, tools, and communicates updates and changes to all internal departments and vendor teams associated.

    Required or Preferred Experience:

    Minimum of five years administrative experience, or combined experience and education preferred.

    Must occasionally lift or move up to 20 pounds.

    Self-motivated and directed with the ability to operate under minimal supervision.

    Demonstrates ability to complete a project, meet deadlines.

    Detail oriented with strong organizational skills.

    Demonstrates initiative and flexibility to manage multiple tasks.

    Highly proficient in Microsoft Office suite.

    Team player/Collaborative.

    Thorough understanding of, or ability to quickly learn, the office equipment, record keeping systems, management information systems, and related protocols used in the organization.

    Physical Demands:

    The physical demands for this position are sits, stands, bends, lifts, and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodation.

    The duties of this position may change from time to time. Border Foods reserves the right to add or delete duties and responsibilities at the discretion of Border Foods or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

    Border Foods is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and individuals with Disabilities and does not discriminate based on gender identity or sexual orientation.

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