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Lalande-de-Pomerol

    Competitions Senior Coordinator - Miami, United States - FIBA

    FIBA
    FIBA Miami, United States

    Found in: Appcast Linkedin GBL C2 - 6 days ago

    Default job background
    Arts / Entertainment / Publishing
    Description

    Responsibilities:

    1. Event Planning and Coordination:

    - Collaborate with the Head of Competitions to develop event concepts, themes, and formats.

    - Plan and coordinate all logistical aspects of events, including securing venues and developing comprehensive event timelines and production schedules to ensure smooth execution.

    - Liaise with vendors, suppliers, and service providers to negotiate contracts and ensure timely delivery of services and products.

    - Coordinate with local authorities and obtain necessary permits and licenses for events.

    - Implement and maintain an up-to-date database of contact information for all participating National Federations, including key staff from the National Federation or affiliated Clubs.

    2. Participant and Team Coordination:

    - Manage participant registration processes, including registration systems and procedures.

    - Communicate event details, schedules, and rules to National Federations and assist in resolving inquiries and issues.

    - Coordinate teams' schedules, game fixtures, and practice sessions, ensuring fair play and optimal resource utilization.

    3. Strategic Implementations and Analysis:

    - Assist in developing manuals, implementing marketing strategies, and conducting strategic analysis to generate awareness and interest in basketball events.

    - Create compelling event materials, such as brochures, posters, and online content, to effectively communicate event details and maintain a consistent flow of communication with other departments and external stakeholders (i.e., HNA, Event Manuals).

    - Coordinate travel needs and requirements with the Referee Department, Events Department, and Youth Development to ensure smooth operations during events and seamless communication.

    - Keep accurate records of competition deliveries and maintain an inventory of basketball equipment.

    - Assist in Budget Preparations and Tracking (i.e., Events Payment)

    4. On-Site Event Execution:

    - Oversee event setup, including signage, branding, and equipment placement, to ensure a professional and welcoming atmosphere.

    - Manage event staff, volunteers, and contractors, delegating tasks and providing guidance as needed.

    - Conduct pre-event briefings and walkthroughs with staff, delegations and volunteers to ensure understanding of roles and responsibilities.

    - Monitor event operations throughout events, addressing any issues or concerns promptly and effectively.

    - Coordinate award ceremonies and other special activities during events, ensuring a positive experience for all participants.

    5. Evaluation and Reporting:

    - Conduct post-event evaluations to assess event success, gather feedback from participants, sponsors, and stakeholders, and identify areas for improvement.

    - Prepare post-event reports summarizing key metrics, attendance figures, financial performance, and feedback received.

    - Analyze event data and insights to inform future event planning and strategy.

    - Maintain event records, documentation, and archives for reference and compliance purposes.

    - Provide recommendations for future events, incorporating lessons learned and best practices to enhance the overall event experience.

    By fulfilling these comprehensive responsibilities, the Basketball Competitions Senior Coordinator will play a crucial role in the successful planning and execution of basketball events, ensuring memorable experiences for all involved stakeholders.

    Note: The responsibilities outlined above provide a general overview and may be subject to change based on the organization's evolving needs and specific basketball events.

    Education, Experience & Personal Characteristics:

    - Bachelor's degree in sports management, event management, or a related field (or equivalent experience).

    - Leadership qualities with the ability to motivate and coordinate teams effectively.

    - Experience in event planning, coordination, and execution, preferably in the sports industry.

    - Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.

    - Exceptional communication and interpersonal skills, both written and verbal.

    - Fully Bilingual - English and Spanish required, both spoken and written. Please note part of your interview will be conducted in Spanish.

    - Strong leadership abilities with the capability to work effectively in a team environment.

    - Proficiency in Microsoft Office Suite.

    - Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.

    - Self-motivated, energetic, tenacious with a "can-do" attitude, willing to accept new challenges, find out-of-the-box solutions, and work without direct supervision.

    - Travel (50%)

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