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    Administrative Specialist - Irvine, United States - Planet Pharma

    Planet Pharma
    Planet Pharma Irvine, United States

    3 weeks ago

    Default job background
    Upper Management / Consulting
    Description

    Irvine CA - onsite

    6 month extendable CONTRACT

    $30 - $33 per hr

    Responsibilities -

    Administrative Tasks:

    • Document Management: Create, edit, and meticulously organize documents using tools like Microsoft Word, Excel, and PowerPoint.
    • Communication: communicate seamlessly with internal stakeholders through both verbal and written channels.
    • Time Management: Prioritize tasks efficiently, ensuring timely completion.

    Technical Skills:

    • Microsoft Office Suite: Intermediate Proficiency in Word, Excel, and PowerPoint. Ability to create and format documents, spreadsheets, and presentations.
    • Collaboration Tools: Familiarity with collaboration platforms such as Microsoft Teams.
    • PDF Handling: Experience working with Adobe Acrobat or other PDF software for document conversion, editing, and annotation.
    • Database Management: Basic knowledge of database searching and updating.
    • Project Management Tools: Exposure to tools like Airtable, Asana, Jira, Monday, or Trello.

    Organizational Skills:

    • Multitasking and Prioritization: Skillfully handle multiple responsibilities concurrently, even when timeframes over-lap; communicate status and/or challenges to key stakeholders to resolve inter-dependencies or risks.
    • Adaptability: Thrive in a dynamic environment by adjusting to changing priorities.
    • Critical Thinking: Proactively Analyze situations, solve problems, and make informed suggestions and/or appropriate decisions.
    • Attention to Detail: Ensure precision in document organization and/or formatting, and task execution.
    • HR Experience: Basic understanding of human resources processes, policies, and compliance.

    '

    Qualifications:

    • High school diploma or equivalent; additional certifications or coursework in office administration or related fields are a plus.
    • Minimum of 2 years of experience in administrative roles in a corporate setting.
    • Proven track record of successfully managing administrative tasks
    • Excellent communication skills.
    • Strong technical intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
    • Ability to maintain confidentiality and handle sensitive information.
    • Excellent time management and organizational abilities.
    • Ability to work independently and collaboratively.
    • Detail-oriented mindset.
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