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    Administrative Specialist/Project Specialist - Irvine, United States - TechData Service Company LLC

    TechData Service Company LLC
    TechData Service Company LLC Irvine, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Administrative Specialist/Project Specialist – BB6886-1

    BB6886-1

    Irvine, CA

    $36.50

    Job Description:
    We are seeking an organized and detail-oriented Administrative Specialist to join our team on a temporary basis. This role combines administrative tasks, technical intermediate proficiency, and exceptional organizational skills. The ideal candidate will thrive in a fast-paced environment, excel at managing multiple responsibilities, collaborating with colleagues, and consistently meeting time-sensitive deadlines.

    Responsibilities -

    Administrative Tasks:
    -Document Management: Create, edit, and meticulously organize documents using tools like Microsoft Word, Excel, and PowerPoint.
    -Communication: communicate seamlessly with internal stakeholders through both verbal and written channels.
    -Time Management: Prioritize tasks efficiently, ensuring timely completion.


    Technical Skills:
    -Microsoft Office Suite: Intermediate Proficiency in Word, Excel, and PowerPoint. Ability to create and format documents, spreadsheets, and presentations.
    -Collaboration Tools: Familiarity with collaboration platforms such as Microsoft Teams.
    -PDF Handling: Experience working with Adobe Acrobat or other PDF software for document conversion, editing, and annotation.
    -Database Management: Basic knowledge of database searching and updating.
    -Project Management Tools: Exposure to tools like Airtable, Asana, Jira, Monday, or Trello.

    Organizational Skills:
    -Multitasking and Prioritization: Skillfully handle multiple responsibilities concurrently, even when timeframes over-lap; communicate status and/or challenges to key stakeholders to resolve inter-dependencies or risks.
    -Adaptability: Thrive in a dynamic environment by adjusting to changing priorities.
    -Critical Thinking: Proactively Analyze situations, solve problems, and make informed suggestions and/or appropriate decisions.
    -Attention to Detail: Ensure precision in document organization and/or formatting, and task execution.
    -HR Experience: Basic understanding of human resources processes, policies, and compliance.

    Qualifications:
    -High school diploma or equivalent; additional certifications or coursework in office administration or related fields are a plus.
    -Minimum of 2 years of experience in administrative roles, preferably in a corporate setting.
    -Proven track record of successfully managing administrative tasks
    -Excellent communication skills.
    -Strong technical intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
    -Ability to maintain confidentiality and handle sensitive information.
    -Excellent time management and organizational abilities.
    -Ability to work independently and collaboratively.
    -Detail-oriented mindset.

    TechData is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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