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    Administrative Assistant - Nashville, United States - Comrise

    Comrise
    Comrise Nashville, United States

    1 week ago

    Default job background
    Description

    Payrate: 26.00/hr

    Contract-6 months

    The Administrative Assistant is responsible for providing a high level of professionalism and confidentiality in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful, and efficient.

    Responsibilities

    • Administrative Support—Performs complex administrative duties, including coordinating resources across corporate functions. Composes routine correspondence with internal and external contacts.
    • Executive Calendar Management—Manage multiple Outlook Calendars. Interaction with both internal and external executives and assistants, as well as consultants and vendor partners. Coordination of a variety of complex executive meetings. Must be able to use best judgment to prioritize the executive's time based on greatest need. Travel scheduling for multiple executives, logistics manipulation, and problem-solving.
    • Time Management—Conserves executive's time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.
    • Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and properly storing legal agreements.
    • Event Coordinating—Plan functions as requested, including negotiation with outside vendors for services.
    • Project Management—Lead multiple projects simultaneously; utilize exceptional follow-up skills.
    • Communications—Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.
    • Coordinating and scheduling small and large scale meeting and conference call logistics. Attends meetings when assigned and reports on actions.
    • Oversee and ensure adequate supplies for department.
    • Completes all arrangements for new departmental employees (schedules new employee orientation, secures technical assets such as computer and mobile phone, and Code of Conduct sessions, etc.).
    • Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills.
    • Complete other duties as assigned.
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