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    Personal Assistant - Miami Beach, United States - Private Individual/Family

    Private Individual/Family
    Private Individual/Family Miami Beach, United States

    3 weeks ago

    Default job background
    Description

    Responsibilities

    • Schedule personal and business appointments and organize calendar
    • Supply reminders for upcoming meetings & events
    • Order scripts and manage script inventory
    • Work closely with the COO of the Principal's businesses and follow his lead as it relates to tasks
    • Keep track of all storage units and inventory
    • Coordinate household services and repairs for Miami residence plus two other residences in coordination with House Manager
    • Owner's Representative on remodeling projects
    • Sort mail and process as directed in coordination with the business assistant and COO
    • General administrative work including research, correspondence/emails, texts, and phone calls
    • Travel assistance for all trips and liaison with travel agent, including flights, car services, restaurants, and hotel arrangements
    • Work with the business assistant to pay invoices as directed
    • Taking care of insurance matters including claims for medical, dental, vision, and pet care
    • Keep track of all phone, internet, and cable/satellite accounts for all residences
    • Run errands as needed for family/household
    • Shipping & mailing through FedEx, UPS, and USPS
    • Online ordering, including buying and sending gifts
    • Ad hoc duties as assigned

    Qualifications

    • Strong critical thinker with ability to anticipate what is needed
    • Resourceful, detail-oriented, and able to communicate effectively
    • Adept at knowing the proper time to speak and when to listen in order to retain the critical flow of knowledge and details
    • Capable of getting along with all types of personalities and working as a team player with all members of the personal and business teams
    • Microsoft Office knowledge, especially Outlook, Word, and Excel
    • Familiar with Scheduling Meetings specifically using Zoom
    • Tech-savvy with the ability to quickly learn new software and processes
    • Exceptional organizational and time management skills
    • Follow instructions clearly and accurately and complete tasks in a timely manner
    • Extreme confidentiality, integrity, and discretion are a must
    • Work under pressure while delivering excellence
    • Motivated, proactive, and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
    • Successfully prioritize, complete tasks, and follow through
    • Problem solver who thinks creatively
    • Practice proper hygiene and professional grooming
    • Free to travel if necessary to additional residences
    • Have own car
    • Pet friendly
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