Administrative Assistant - Mobile, United States - Hand Arendall LLC

Hand Arendall LLC Mobile, United States

3 weeks ago

Description

Job Description

Job DescriptionDescription:

Position Summary:

The accounting assistant performs both routine and non-routine functions with the organization monthly, quarterly and annually including: administration and dissemination the Firm's internal and external financial and attorney-related information. This role works closely with the Firm's bookkeeping department and human resources to effectively manage the many processes that the Mobile office administers on behalf of all offices and attorneys. These responsibilities include, but are not limited to, the following:

Essential Functions:

Insurance policy administration – ensuring that policies, renewal and premium are documented and filed.
Bank Reconciliation
Lease agreement administration – ensuring that original agreements are filed and ensuring compliance with rent/expense increases
Assisting with the attorney budget approval process
Assisting with business license and State Bar license process.
Credit Card & expense management for Firm attorneys and staff.
General administrative duties for the CFO.
Other duties and special projects as requested.

Our Benefits

Health insurance with Firm contribution to premium
Dental and Vision Insurance with Firm contribution to premium
401k with 7.5% Firm contribution
Firm provided life insurance
Firm provided Short term and long term disability coverage
Vacation, sick and personal time off

Requirements:

Qualifications & Prior Experience:

Bachelor's degree in accounting or business finance preferred, a combination of education and prior experience will also be considered.

3 to 5 years experience as an administrative or accounting assistant, ideally within a professional services organization.
Strong understanding of the overall functions of a professional services firm is required.
Hands-on experience with law-firm or job cost accounting including ability to run reports and provide basic administrative/financial support to accounting leadership, attorneys and staff.
Experience performing bank reconciliations and knowledge of banking practices.
Exceptional client service (internal and external clients) and interpersonal skills
Strong time management, organization, prioritization and execution skills
Focus on accuracy and attention to detail
Ability to stay focused and calm in a fast-paced environment
Must be punctual and able to abide by agreed-to office hours
Must have heightened attention to detail and understanding and meeting deadlines, without compromising efficiency and effectiveness
Must have great research skills
Must have the technical knowhow of Microsoft Office, including Word, PowerPoint, Excel, etc., and Adobe, and file management software
Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation, both in person and virtually
The ability to manage multiple projects and deadlines
High ethical standards observing confidentiality of client matters at all times

Working Conditions

Normal professional office setting. Minimal evening and/or weekend work.

Typical Physical Needs

Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs and lift up to 30 lbs.

EEO Statement

Our company is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, or national origin. With our offices in Alabama and Florida, we recruit from all over the Southeast to find the right fit for every position.

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