- Manage and monitor VP and Director's calendars including scheduling meetings, appointments, travel, etc.
- Coordinate and ensure travel arrangements are completed accurately
- Maintain contact with executive(s) while traveling and inform regarding any actual or potential change in travel relative to contract, travel schedule and weather conditions
- Responsible to track currency of work essentials such as passports, visas and licenses for VP
- Maintain, update and publish group calendar. Maintain and update contacts for executive(s)
- Prepare, process and maintain inventory of T&E (travel/expense) reports for VP and VP directs
- Perform a wide range of administrative functions including documentation draft and preparation covering correspondence, announcements, presentations, requests for payments and signed authorizations for action
- Compose announcements/emails for VP approval and distribution to ATC team
- Proofread and edit emails and announcements for VP and Directors upon request
- Attend meetings in VP's absence and take minutes as needed
- Establish and maintain working relationships with key contacts throughout executive(s) area of contacts
- Manage and compose welcome screen information for VIPs and customer visits
- Custodian for conference room reservations for all executive and customer meetings, workshops, HR orientations and VTC meetings
- Assist VP or his key executives in organizing projects, events, meetings, documents; ensuring accuracy in all events.
- Gather data and prepare weekly reports for leadership meetings and distribute accordingly
- Assist Directors with Monthly Business Reports and quarterly all hands meetings
- Collect data from all department heads and prepare Slides presentations for monthly meetings
- Revise presentations/slides prior to releasing for executive monthly meetings
- Prepare presentations for the employee lounge screen on a weekly basis
- Coordinate the quarterly all hands meetings including catering, logistics, attendees, slide presentation for VP and VP directs
- Assist leadership team with administrative office duties, meetings, special events, including lunch & learn events, consistent with and having little or no impact on primary duties
- Prepare and coordinate conference rooms reservations, conference calls, catering and logistics for VP team, and VIPs visiting the MOBILE including lunch and dinner arrangements
- Responsible for event coordination i.e. holiday celebrations, employee appreciation events, united way employee related events and other special functions
- Responsible for maintaining knowledge of organizational issues and changes within the organization
- Other duties as assigned.
- Two (2) years of college or technical skills required
- Six (6) to (8) years of administrative experience in a fast-paced, diverse environment
- Must possess excellent written and verbal communications skills
- Ability to maintain confidentiality in all matters is essential
- Ability to tolerate mental and physical stress
- Demonstrated effectiveness in interpersonal skills
- Ability to adapt in changing environment while managing multiple priorities
- Demonstrated ability to work with accuracy, pay attention to detail, plan and organize events and produce accurate work products
- Dependable work habits including attendance, responsiveness and flexibility
- Proficient in speaking/writing in English required.
- Advanced Skills in Google Suite and/or Microsoft Excel and PowerPoint
- Bachelor's degree preferred
- Proficient in speaking/writing in French and German is desirable
-
Project Assistant
3 days ago
Infinity Ventures Fairhope, United StatesWe are looking for a project assistant for the management team at our client's company in Munich. Our client is a specialist in existing, new construction, rental, and investment consulting in the logistics real estate sector. · Your responsibilities · You will work closely with ...
-
Assistant Project Engineer
3 weeks ago
Insight Global Mobile, United StatesWork Authorization: US Citizen · Duration: Full-time, 6-12 month contract will be working more than 40hr weeks · Rate: 30hr-35hr · About Role: · One of our engineer consulting client's that manages projects for various government and commercial industries- is working on a pro ...
-
Project Manager Assistant
5 days ago
Sirius Technical Services Mobile, United StatesSirius Staffing is seeking an Assistant Project Manager for a temp to hire opportunity in Mobile, AL. The candidate will provide support for Industrial HVAC projects for clients across the US. The ideal candidate will have industrial experience and p Project Manager, Manager, Ass ...
-
Assistant Project Engineer
3 weeks ago
Insight Global Mobile, United StatesWork Authorization: US Citizen · Duration: Full-time, 6-12 month contract will be working more than 40hr weeks · Rate: 30hr-35hr · About Role: · One of our engineer consulting client's that manages projects for various government and commercial industries- is working on a ...
-
Senior Administrative Project Assistant
3 weeks ago
PDS Tech Commercial Mobile, United StatesJob Description · Job DescriptionPDS Tech Commercial, Inc is currently hiring for a Senior Administrative Project Assistant position in Mobile, AL · Job Title: Senior Administrative Project Assistant · Job Type: Full Time; Consultant · Location: Mobile, AL - 100% Onsite · Pay Rat ...
-
Facility Management Project Assistant
3 weeks ago
Horizon Innovations Loxley, United StatesWelcome to FMI Immobilienservice GmbH Since our founding in 2008 in Krefeld, it has been our mission to ensure the preservation of real estate. With a wide range of services in technical and infrastructural building management, we cover the needs of our customers nationwide. Each ...
-
Civil Engineer/Construction Project Manager
3 weeks ago
Performance Personnel Services of Pensacola Mobile, United StatesWe are seeking an experienced Civil Engineer/Construction Project Manager to join our team The Project Manager is responsible for coordinating, directing, and overseeing the completion of all field activities as they relate to the performance of all trades on the project, includi ...
-
Stellar Enterprises Daphne, AL, United States Freelanceg in all HR matters, including the development of policies and coordination of discussions with Surfachem and 2M's HR management lawyers, ensuring · - absolute confidentiality.- Coordination of the BEM (operational reintegration management). · - Support with credit card and expen ...
-
Assistant Project Manager
1 week ago
Master Boat Builders, Inc. Coden, United StatesJob Description · Job DescriptionDescription:The Assistant Project Engineer role will provide technical support and assistance to the Project Engineer in overseeing multi-disciplinary engineering projects. The Assistant Project Engineer plays a crucial role in ensuring the succes ...
-
Assistant Construction Project Coordinator
3 weeks ago
Commonwealth of Pennsylvania Satsuma, United StatesAre you ready to be part of a billion dollar construction portfolio? The Department of General Services (DGS) has an outstanding career opportunity for an energetic, experienced Assistant Construction Project Coordinator in the Eastern Region of Pennsylvania · If you enjoy comme ...
-
Senior Controller
3 days ago
SilverLinx Hollywood, AL, United States Freelance- APPLY NOW · - Are you ready for the opportunity of a lifetime? Our client, a full-service agency based in Düsseldorf, is looking for a Senior Controller (m/f/d) with a focus on project controlling. · - Your responsibilities: · - Creating statistics and analyses · - Determining ...
-
Senior Electrical Engineer
2 weeks ago
Kimberly-Clark Fairhope, United States Full timeYou're not the person who will settle for just any role. Neither are we. Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you'll bring your professional expertise, talent, and d ...
-
Director of First Impressions/administrative
5 days ago
South Shore Insurance Underwriters Daphne, United StatesJob Overview: · We are seeking a dynamic and professional Director of First Impressions to join our team. As the first point of contact for our organization, you will play a crucial role in creating a positive and welcoming experience for visitors and coworkers alike. · **Respons ...
-
Senior Electrical Engineer
2 weeks ago
Kimberly-Clark Fairhope, United States Full timeYou're not the person who will settle for just any role. Neither are we. Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you'll bring your professional expertise, talent, and d ...
-
Mechanical Design Lead
2 weeks ago
Austal USA Mobile, United StatesJob Description · REPORTS TO: Chief Department Engineer, Project Department Manager or Department Engineer III, or Project Engineer · SUPERVISES: Designer I, II, III, IV and Draftspersons · DUTIES / RESPONSIBILITIES:Responsible for drawing development as assigned by the Chief Dep ...
-
Project Engineer
6 days ago
White-Spunner Construction Mobile, United StatesAssists the Project Team with the planning and daily execution of the construction project. Responsible for maintaining certain aspects of the project schedule as assigned by the Project Manager, by managing the process of submittal approvals, coordinating the timely delivery of ...
-
Civil Engineer
1 week ago
IDR, Inc. Mobile, United StatesIDR is seeking a Civil Engineer to join one of our top clients in Daphne, AL If you are looking to join one of the top Civil Engineering Firm's in Alabama, apply today · Position Overview: · Reviews complete project documents for conformity and quality assurance · Recognizes and ...
-
Turnaround Scheduler
3 weeks ago
Hargrove Engineers & Constructors Mobile, United States**Who We Are** · Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,000 Teammates across the US, we build long-term support relationships in the en ...
-
Electrical Engineer IV
2 weeks ago
Austal USA Mobile, United StatesJob Description · REPORTS TO:Chief Department Engineer or Engineering Lead · SUPERVISES:Engineer III, Engineer II, Engineer I · DUTIES / RESPONSIBILITIES: Provides expert judgement and analysis for the design, development and implementation of engineering products/procedures, shi ...
-
Heavy Equipment Operator II
1 week ago
University of South Alabama Mobile, United StatesPosition Information · Position Number Position Title Heavy Equipment Operator II Division Finance and Administration Department Grounds Minimum Qualifications · High school diploma or equivalent, three years of experience in the operation of a variety of heavy equipment in const ...
Senior Administrative Project Assistant - Mobile, AL, United States - PDS Tech Commercial, Inc.
Description
PDS Tech Commercial, Inc is currently hiring for a Senior Administrative Project Assistant position in Mobile, AL
Job Title: Senior Administrative Project Assistant
Job Type: Full Time; Consultant
Location: Mobile, AL - 100% Onsite
Pay Rate: $ $29.00 per hour
Job Description:This executive support position anticipates, plans, schedules, develops and implements activities that expedites and facilitates the functions and activities of the Quality Senior Director and other key directors on the Quality Team.
Essential to this role are the skills of responsiveness and the ability to plan for contingencies in terms of scheduling as well as meetings with contacts. Must respond to requests for last minute changes to itineraries, meetings and locations and resolve to ensure minimal disruption to the business. Collects, prepares and disseminates documents to designated participants in a timely manner and maintains important contacts with up-to-date accurate information.
Executive Support: 50%
Weekly/Monthly/Quarterly Reports and Meetings: 20%
Office Administration and Events Coordination: 30%
About The Team:
The team at this manufacturing facility help assemble the finest aircraft in the world, along two (soon to be three) production lines for the A220 and A320 Family aircraft. On the shop floor you'll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.
Required Qualifications (Experience/Skills):
Preferred Qualifications (Experience/Skills):
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.