Jobs
>
Arlington

    Executive Office Assistant - Arlington, United States - USCRI

    USCRI
    USCRI Arlington, United States

    3 weeks ago

    Default job background
    Hourly Full time
    Description

    OVERVIEW

    The Executive Office Assistant provides administrative, operational and facilities management support to USCRI staff throughout seventeen (17) offices nationwide and at Headquarters. Reporting to the , the Coordinator will work to improve operational systems, processes and functions. USCRI is seeking a professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an organization of diverse people.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    ·Build and maintain relationships with landlords, building maintenance staff, vendors and staff and provide support and solutions to technical and maintenance issues.

    ·Serve as primary contact for supply orders, inventory and other procurement support, and monitor receipt of items and organizing invoices for payment and budget reconciliation.

    ·Act as primary vendor liaison and maintain contracts and files and negotiate vendor contracts under the direction of the Executive Coordinator and/or the Director of Management of Information Systems as needed.

    ·Serve as Floor Warden and represent USCRI headquarters at tenant meetings and preparing and executing emergency planning procedures.

    ·Support the Executive Coordinator in coordinating and planning logistics pertaining to moves, buildouts and setups of new offices.

    ·Oversee offsite storage management including retrieval, storage, coding, updating and destructions based on retention schedules and approved policy.

    ·Assist with the research and implementation of new programs, systems, and office solutions to improve internal processes across all offices.

    ·Support Executive Coordinator with administrative tasks and special projects as necessary.

    ·Ensure remote office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

    ·Coordinate remote office staff activities to ensure maximum efficiency

    ·Help maintain SharePoint online filing system

    ·Review and approve remote office supply acquisitions

    ·Point of contact and onsite supervision for all moves, office relocation and build outs at USCRI HQ.

    ·Designs and maintains organizational charts for headquarters and field offices.

    ·Support Sr. Field Office Directors Office, Legal Services and the Children Services Programs all needs regarding their offices, program requirements and equipment

    ·Negotiates and maintains USCRI's cell phone contract including all upgrades, equipment releases, and programming and technical assistance issues with sub-contractors.

    ·Act as a backup coverage for receptionist and Executive Coordinator; and

    ·Performs other duties as assigned by supervisor.

    POSITION REQUIREMENTS

    ·Bachelor's degree preferred

    ·Spanish speaking highly desired; but not required

    ·2-3 years of relevant experience in an administration, facilities management and/or operations role is required

    ·Excellent written and oral communication skills. Experience in writing and editing professional business letters, reports and documents

    ·Demonstrated ability to achieve performance goals and meet deadlines in a fast-paced environment

    ·Ability to prioritize workload, multitask, and pay close attention to detail and accuracy

    ·Strong interpersonal skills to effectively interact with all levels of staff and the capacity to work independently as well as in collaboration with others is required

    ·Demonstrate excellent customer service with the ability to diffuse difficult situations involving internal and external contacts

    ·Ability to practice discretion and maintain strict confidentiality and security of sensitive information

    ·Proficiency in Microsoft Word, PowerPoint, and Excel

    PHYSICAL DEMANDS

    ·Use of manual dexterity, tactile, visual, and audio acuity

    ·Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands

    ·Occasional lifting (up to 50 pounds), bending, pulling, and carrying

  • Prescott HR

    Office Assistant

    1 week ago

    Prescott HR Arlington, United States

    Office Assistant Part-time · We are looking for a competent Office Assistant to help with organizing and running the daily administrative operations of our Arlington office. The ideal candidate will be an efficient professional able to undertake a variety of office support tasks ...

  • Catholic Diocese of Arlington

    Office Assistant

    6 days ago

    Catholic Diocese of Arlington Arlington, United States Full time

    ST. MARK Catholic School is seeking qualified candidates for the position of Office Assistant. Qualified candidates will have experience working in a fast-paced office, a background in customer service, enjoy working with children, and have a desire to work for a Catholic school. ...

  • United States Space Foundation

    Office Assistant

    4 weeks ago

    United States Space Foundation Arlington, United States

    Job Description · Job DescriptionOffice AssistantDEPARTMENT: Washington D.C. Operations · REPORTS TO: Senior Vice President, Washington Operations · LOCATION: Arlington, VA, US · POSITION SUMMARY/OBJECTIVE: · The Office Assistant provides administrative and project management su ...

  • IntraFi Network LLC

    Receptionist & Office Assistant

    1 week ago

    IntraFi Network LLC Arlington, United States

    Job Description · Job DescriptionWhat is the role?We have a full-time, office assistant and front-desk position at our corporate headquarters in Arlington, VA that will allow the right candidate to contribute to the company in many vital ways, including making a great first impre ...

  • Institute for Justice

    Office and Facilities Assistant

    2 weeks ago

    Institute for Justice Arlington, United States

    Job Description · Job DescriptionThe Institute for Justice, the National Law Firm for Liberty, is seeking an outgoing and energetic professional to fill the role of a full-time Office and Facilities Assistant for its fast-paced headquarters office in Arlington, VA. The ideal cand ...

  • AFSCME

    Office Assistant IV

    3 weeks ago

    AFSCME Washington, United States

    DUTIES: · Performs and completes special projects in an effective and timely manner. · Creates/produces tables, documents, reports and charts. Maintains and prepares statistical information and complex reports. Prepares correspondence, queries, reports and other office forms, fro ...

  • TEKsystems

    Medical Office Assistant

    1 week ago

    TEKsystems Arlington, United States

    Highlight: · Industry: Hospital and Healthcare · Employment Type: Contract to Hire (6 Months) · Location: Arlington, VA · Benefits of this Role: · Opportunity to work in a top Healthcare Organization in the DC Metro Area · Work with a large team to help develop skills · Leadershi ...

  • Talkishco

    Office Assistant

    4 weeks ago

    Talkishco Washington, United States

    Job Description · Job DescriptionWe're searching for a diligent Office Assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, sch ...

  • Beacon Hill Staffing Group

    Temp Office Assistant

    2 weeks ago

    Beacon Hill Staffing Group Washington, United States

    Job Id: A1322959DC-Temp_ Apply Now · Our client, an educational association, is searching for a temporary Office Assistant to support their team · About you: · 1+ years of relevant experience. · Proficient in MS Office Products. · Detail-oriented with excellent customer service a ...

  • CNA Corporation

    Assistant Special Security Officer

    1 week ago

    CNA Corporation Arlington, United States

    Assistant Special Security Officer (SSO) · CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America · Req #647 · Monday, May 13, 2024 · PRIMARY PURPOSE · The Chief Information Office (CIO) is hiring for a Contractor Assistant Special Security Officer (ASSO). This ...

  • Omni Hotels & Resorts

    Assistant Front Office Manager

    5 days ago

    Omni Hotels & Resorts Washington, United States

    Overview · Shoreham Hotel · Nestled in the Woodley Park neighborhood of Washington, DC, the Omni Shoreham Hotel is a true urban oasis within the Capitol City. Associates pride themselves as being a part of a historic landmark serving as host to numerous presidents, dignitaries, ...

  • Beacon Hill Staffing Group

    Executive Assistant/Office Manager

    2 weeks ago

    Beacon Hill Staffing Group Washington, United States

    Job Id: A1322881DC-Temp_ Apply Now · Our client, a non-profit health organization, is seeking a temporary Executive Assistant/Office Manager to support their team · About You: · 3+ years of relevant experience. · Bachelor's degree is preferred; Associate degree is required. · Non ...

  • Space Foundation

    Office Assistant

    3 weeks ago

    Space Foundation Arlington, United States

    Office Assistant · DEPARTMENT: Washington D.C. Operations · REPORTS TO: Senior Vice President, Washington Operations · LOCATION: Arlington, VA, US · POSITION SUMMARY/OBJECTIVE: · The Office Assistant provides administrative and project management support to the SVP-Washington ...

  • BCT Partners

    Office Assistant

    2 weeks ago

    BCT Partners Bethesda, United States Part time

    We solve complex social problems. · BCT is a management consulting firm that tackles complex social problems through data analytics, equity-centered solutions and program management. We believe complex issues are best solved through collaboration. As a result, we employ a multid ...

  • Crimson Solutions

    Office Assistant

    2 weeks ago

    Crimson Solutions Lorton, United States Part time

    Your main tasks · Reception and administration:Telephone switchboard · Appointment scheduling · Visitor reception and assistance · Distribution and management of office supplies · General assistance tasksInternal mail distribution · Sending documents by post and email · Departmen ...

  • Sciolex Corporation

    Assistant Office Manager

    4 weeks ago

    Sciolex Corporation Washington, United States

    Job Description · Job DescriptionOverview: · What do you get when you bring together a team of bright individuals and place them into an environment where "work" means making a difference in the lives of people across the globe? · You get Sciolex Corporation, a fast-growing defe ...

  • Personnel Staffers

    Office Assistant/Clerical

    3 weeks ago

    Personnel Staffers Washington, United States

    Job Description · Job DescriptionOffice Assistant/Clerical – Washington. 8:30 AM to 5:00 PM. Monday through Friday. $15.00 per hour. Temp-to-Hire. Client is looking for someone who is interested in long-term employment. Client will interview. Available immediately. You will work ...

  • JASON AND ARIEL LLC

    Office Administrative Assistant

    4 weeks ago

    JASON AND ARIEL LLC Washington, United States

    Job Description · Job DescriptionWe are seeking an Office Administrative Assistant to join our team You will perform clerical, managerial and administrative functions in order to drive company success. VHCS is rapidly growing, and we are looking for a highly mature, professional ...

  • TEKsystems

    Medical Office Assistant

    2 weeks ago

    TEKsystems Washington, United States

    Job Description · Job DescriptionTekSystems is currently hiring for a Medical Office Assistant in Washington DC area · MUST HAVE: 2 years of medical office experience, something such as medical receptionist, front desk, medical scheduling, or anything similar is preferred Women' ...

  • Liberty Art Works

    Office Administrative Assistant

    3 weeks ago

    Liberty Art Works Washington, United States

    Job Description · Job DescriptionTitle: Office Administrative Assistant · Responsibilities: · - Answering and redirecting phone calls promptly, with professionalism and confidence · -Responding to emails, correspondence professionally and promptly · -Interact with clients in a co ...