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Receptionist / Facilities - Redwood City, United States - Nelson Connects
Description
Receptionist / Facilities
(CONTRACT 6 months)
For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we cant wait to work with you.
We are Nelson Connects, and our purpose is your success.
You are a front desk administrator and support functions for the headquarters workplace. This position oversees the daily activities needed to ensure a functional, efficient, and safe working environment for employees.
This position pays: $ $28.00 per hour
What you will be doing:
Office Administration and Operations 50%
Manage primary receptionist responsibilities: answering phones, voicemails, greeting visitors and customers.
Expenses control: Process invoices and track expenses.
Prepare and maintain files, reports, records, and detailed departmental data.
Coordinate monthly facility invoices with accounts receivable and the purchase order procedures.
Manage hoteling reservations and workstations.
Coordinate any headquarters event catering: ordering, routing, and tracking of catered meals.
Coordinate Emergency Procedures with Building and Team.
Oversee internal employee and equipment relocations and keep an updated roster.
Arrange New Hire & terminated employee desk management and coordinate with IT for equipment set up and removal.
Order office supplies and vending & pantry supplies.
Provide support and back-up to all other positions in Facilities and Administration when needed.
Facilities Management 50%
Assign daily facility tickets and track completion progress.
Complete any facility tickets for any site requests.
Manage access badge creation and maintenance for global offices.
Coordinate and monitor lobby security during office hours.
Manage shipping and receiving at headquarters.
Manage ergonomic program management for employees, remote offices, home offices.
Be an active Emergency Response Team member.
Advise on all space planning and design of floor space and workstations.
Perform preliminary space planning efforts to guide internal team and vendors.
Coordinate purchasing of office furniture and equipment.
Serve as the daily primary contact with Building Management & Building Security
Environmental monitoring and control
Handoff daily after hour activity planning and monitoring to Security Operations Center
What you bring:
Excellent oral communication skills; good written communication skills.
Good interpersonal and team working skills; able to deal positively and productively with complaints, conflicts, and requests for service.
Ability to complete basic Physical Security Classes designed for Reception.
Good analytical skills: able to accurately compile statistical data and to detect inconsistencies in data.
Experience with access control applications.
Ability to work in a fast-paced, high-pressure environment.
Self-starter; able to adapt to changing priorities and work on multiple projects.
Good telephone and customer service skills helpful.
Proficiency with computer programs (Windows, Excel, Power Point).
High energy level and positive outlook on job and group responsibilities; initiative.
College degree in a field related to the position.
Minimum 5 years administrative / office experience in a fast-paced environment.
To learn more about the workplace culture and the position, please apply
