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    Executive/Personal Assistant - Tampa, United States - HireUp Talent

    HireUp Talent
    HireUp Talent Tampa, United States

    1 week ago

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    Description

    Job Description

    Job DescriptionSalary: $50,000 - $55,000 / yr

    HireUp Talent is partnering with our client in the downtown Tampa area for an Executive/Personal Assistant position. This is an onsite/full-time position working Monday-Friday in a Downtown Tampa office (company paid garage parking is included). Some remote work may be allowed after first 90 days.

    Position Description
    Our ideal candidate will have strong organizational and technical skills, take initiative, anticipate the needs of our CEO, be flexible, prioritize tasks, and execute in excellence. Must be adaptable to the fast-paced environment of an emerging small business. Prior military or working experience for a defense contractor and/or tech company preferred (not mandatory).

    • Serve as a gatekeeper to manage the CEO's time, daily calendar management, make / return phone calls, mail processing, monitor voicemail, create / update documents and correspondence, prioritizing on behalf of the CEO as necessary.
    • Anticipate needs and proactively support the CEO, including upcoming deadlines, preparing meeting materials, and ensuring she is well-prepared for engagements.
    • Provide professional customer service and positive interactions while processing daily administrative items.
    • Help submit and maintain business certifications and registrations.
    • Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
    • Maintain knowledge of business unit/headquarters' historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
    • Arrange travel reservations, business accommodations, prepare itineraries and agendas for the CEO.
    • Assist with personal errands and tasks, such as managing personal appointments, handling personal correspondence, organizing personal events, shopping, transportation, etc.
    • Embrace company culture, values, and Diversity, Equity, and Inclusion (DE&I) activities across company.
    • Contribute ideas for continuous improvement and effectiveness of the team and share recommendations.
    • Run local errands as required.
    • Assist with special projects and coordinate events.
    • Other activities, duties, and responsibilities assigned.
    • Some travel with the CEO may be required.


    Benefits

    • Health Care Plan (Medical, Dental & Vision).
    • Retirement Plan (401K w/ employer matching).
    • Paid Time Off & Paid Holidays.
    • Short and Long-Term Disability.
    • Healthy Work-Life Balance.
    • Training & Development
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