Executive Assistant - Tampa, United States - CARR Talent Acquisition
Description
ABOUT US
We're not just in the business of oil and gas - we're in the business of unlocking potential and forging new horizons.
What sets us apart? It's our background in real estate investment, spanning over a decade and encompassing over 1000 assets.
JOB SUMMARY
Are you a rockstar looking to dive into the dynamic world of the energy sector? Our team is seeking a dedicated Executive Assistant to join our team in Tampa, Florida, supporting our CEO.
With a competitive starting salary and ample room for rapid growth as you immerse yourself in the industry, this role offers an exciting opportunity to make your mark in a thriving Oil & Gas company.
As the primary point of contact for our CEO, you'll manage communications with investors, partners, and stakeholders with the utmost confidentiality.
Your responsibilities will span a wide range of tasks, from coordinating meetings and handling paperwork for acquisitions to managing payment schedules and overseeing subcontractors.
With your strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office Suite, you'll thrive in this fast-paced environment where taking initiative and meeting tight deadlines are paramount.
WHAT WE OFFER
- Competitive starting salary with rapid growth potential as you gain industry expertise.
- Opportunity to support and work closely with the CEO of a thriving Oil & Gas company
- Fun work environment (Stocked kitchen, massage chair, air hockey, office projector)
- Comprehensive responsibilities encompassing administrative support, communication
- Exposure to diverse tasks including managing payment schedules, handling vendor
- Access to professional development opportunities and potential for advancement within the company.
- Benefits package including dedicated phone and computer provision, 10 paid days off, 5 sick days, and 8 federal paid holidays.
- Additional perks such as 5 extra vacation days in the second year of employment and
Position:
Executive Assistant
ESSENTIAL DUTIES AND RESPONSIBILITIES
and meeting requests from investors, partners, and stakeholders with utmost
confidentiality.
- Manage payment schedules for owned assets and handle paperwork for vendor
- Liaise with accounting for invoice submissions, W9s, Division Orders, Name
- Facilitate the hiring and termination paperwork processes and track employee leave.
- Assist in content creation by setting up cameras and lighting and creating marketing
- Manage user accounts and subscriptions, as well as passwords for various
- Supervise subcontractors to ensure adherence to company standards and timely
- Assist in organization of acquisitions meetings and outreach.
- Handle all incoming and outgoing mail.
- Coordinate and prepare documentation for meetings and presentations related to
decks.
- Opportunity to attend private networking events with the CEO
- Day to Day operation organization and backend support for Texas field team for work
QUALIFICATIONS
- Minimum 2 years of experience in an administrative assistant, personal assistant, or
- Strong organizational and timemanagement skills
- Excellent verbal and written communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Detailoriented with the ability to multitask
- Local to Tampa, Florida
- Sole Focus position
- Reliable transportation
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