Jobs
>
Waltham

    Office Coordinator - Waltham, United States - Manning Personnel Group, Inc.

    Manning Personnel Group, Inc.
    Manning Personnel Group, Inc. Waltham, United States

    6 days ago

    Default job background
    Pharmaceutical / Bio-tech
    Description

    Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures.

    Duties and Responsibilities:


    • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies


    • Travel arrangements for non-management team members


    • Serve as the face and voice of the company


    • Maintaining and stocking the kitchen daily (including cleaning the fridge, cleaning the coffee maker, putting

    water, juice, and soda into the refrigerator, etc.)


    • Maintaining and stocking the office supply room, ordering supplies as needed


    • Picking up the mail daily and distributing it to employees


    • Manage calendars for conference rooms; set up conference calls and GoToMeeting


    • Coordinate outside guest seminars and meetings; including but not limited to room set-up


    • Organize and manage catering including weekly Company Lunch


    • Assist with planning and set up of weekly company socials and company events


    • Assist HR team with coordinating candidate visits, booking candidate travel and lunches


    • Other ad-hoc projects as needed

    Qualifications and Skills


    • Bachelor's Degree or relevant experience working in an administrative support role, outward facing


    • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions


    • Detail oriented and comfortable working in a fast-paced office environment


    • Exceptional written and verbal communication skills


    • Proficient in Microsoft Office


    • Forward thinking and positive attitude and understands the value of a team approach

    We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

  • Smoller Insurance Agency Inc

    Office & Marketing Coordinator

    1 week ago

    Smoller Insurance Agency Inc Newton Center, United States

    OFFICE & MARKETING COORDINATOR · The Office & Marketing Coordinator will report to the Director of Business Operations and be responsible for day-to-day coordination of the office operations and marketing for our busy and growing Insurance Agency. (S)He will work in collaboration ...

  • Ice 9 Productions

    Office Coordinator

    1 hour ago

    Ice 9 Productions Wakefield, United States

    **About Ice 9 Productions**: · We are a dynamic and innovative live event production company that thrives on creating unforgettable experiences. From concerts and festivals to corporate events and conferences, we specialize in bringing visions to life. With a passion for excellen ...

  • Hunterdon Health

    Office Coordinator

    3 days ago

    Hunterdon Health Bridgewater, United States

    JOB SUMMARY - It is most important that this individual have excellent people · handling skills, a high degree of accuracy in obtaining and recording information, and · good organizational skills. Someone, who can develop cooperative bonds with surgeon's · offices to achieve maxi ...

  • HDR

    Office Coordinator Intern

    2 days ago

    HDR Boston, United States

    **Office Coordinator Intern** · **Description** · **About Us** · At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart i ...

  • Signature Healthcare

    Medical Office Coordinator

    1 week ago

    Signature Healthcare Brockton, United States

    **Signature Healthcare · - Brockton Hospital is Southeastern Massachusetts' premier local provider of quality, personalized medical services. We are comprised of the award-winning not-for-profit Signature Healthcare Brockton Hospital; Signature Medical Group (SMG), a multi-specia ...

  • LifeStance Health

    Front Office Coordinator

    1 week ago

    LifeStance Health Waltham, United States

    At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in mental healthcare. · Thank you for taking the time to explore a career wit ...

  • LifeStance Health

    front office coordinator

    1 week ago

    LifeStance Health Waltham, MA, United States

    Job Description · At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in mental healthcare. · Thank you for taking the time to ex ...

  • Worcester Cultural Academy

    School Office Coordinator

    1 week ago

    Worcester Cultural Academy Worcester, United States

    **Mission** · Worcester Cultural Academy Charter Public School provides students with rigorous, real-world learning experiences in a supportive and nurturing school community, helping all students to become reflective inquisitors, articulate communicators, critical thinkers, and ...

  • Haverhill Pavilion Behavioral Health

    Business Office Coordinator

    1 week ago

    Haverhill Pavilion Behavioral Health Haverhill, United States

    **Essential Functions**: · Responsible for verification and interpretation of insurance benefits and establishing financial arrangements with guarantor/patient. · Estimate patient out-of-pocket and make financial arrangements with guarantor/patient. Post payment follow-up with cl ...

  • Signature Healthcare

    Medical Office Coordinator

    1 week ago

    Signature Healthcare Brockton, United States

    Under the direction of the Practice Manager, answers and screens all telephone calls. Documents messages as required regarding illness, prescription refills, lab, radiology, imaging reports, test results, referrals, etc. Makes and edits appointments via computer. Organizes provid ...

  • LifeStance Health

    Front Office Coordinator

    2 days ago

    LifeStance Health Waltham, United States

    At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in mental healthcare. · Thank you for taking the time to explore a career wi ...

  • LifeStance Health

    Front Office Coordinator

    5 hours ago

    LifeStance Health Watertown, United States

    At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in mental healthcare.Thank you for taking the time to explore a career with u ...

  • Smoller Insurance Agency Inc

    office & marketing coordinator

    1 week ago

    Smoller Insurance Agency Inc Newton Center, United States

    Job Description · Job Description OFFICE & MARKETING COORDINATOR · The Office & Marketing Coordinator will report to the Director of Business Operations and be responsible for day-to-day coordination of the office operations and marketing for our busy and growing Insurance Agency ...

  • Smoller Insurance Agency Inc

    office & marketing coordinator

    1 week ago

    Smoller Insurance Agency Inc Newton Center, United States

    Job Description · Job Description · OFFICE & MARKETING COORDINATOR · The Office & Marketing Coordinator will report to the Director of Business Operations and be responsible for day-to-day coordination of the office operations and marketing for our busy and growing Insurance Agen ...

  • Smoller Insurance Agency Inc

    office & marketing coordinator

    4 days ago

    Smoller Insurance Agency Inc Newton Center, United States

    Job Description · Job DescriptionBenefits:Dental insurance · Health insurance · Paid time off · OFFICE & MARKETING COORDINATOR · The Office & Marketing Coordinator will report to the Director of Business Operations and be responsible for day-to-day coordination of the office oper ...

  • Smoller Insurance Agency Inc

    office & marketing coordinator

    5 days ago

    Smoller Insurance Agency Inc Newton Center, United States

    Job Description · Job Description OFFICE & MARKETING COORDINATOR · The Office & Marketing Coordinator will report to the Director of Business Operations and be responsible for day-to-day coordination of the office operations and marketing for our busy and growing Insurance Agency ...

  • Hebrew Senior Life

    Office Coordinator

    1 week ago

    Hebrew Senior Life Brookline, United States

    Overview · The Operations Associate is responsible for administrative operations. This individual must be able to exercise independent judgment, execute tasks to ensure optimal daily operational function, independently investigate, communicate, and resolve operational issues, cre ...

  • Manning Personnel Group, Inc.

    Office Coordinator

    6 days ago

    Manning Personnel Group, Inc. Cambridge, United States

    Our client, a Life Science company, in Cambridge is looking for an Office Coordinator to join their team. This role will be responsible for identifying client needs and expectations, both internal and external, as well as assisting with special projects, quality control, operatin ...

  • Beth Israel Lahey Health

    Office Coordinator

    1 week ago

    Beth Israel Lahey Health Cambridge, United States

    When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. · Job Type: · Per Diem · Scheduled Hours: · 0 · Work Shift: · Day (United States of America) · OFFICE COORDINATOR · Job Description: · OFFICE COORDINATOR_MAH_429 · FLS ...

  • TEKsystems

    Office Coordinator

    3 days ago

    TEKsystems Cambridge, United States

    Job Description · Job DescriptionWe are seeking a Facilities Coordinator to join our team in Cambridge, MA · Position Summary: · Responsible for performing duties and responsibilities which shall include but not be limited to; ensuring that all facilities-related services are pe ...