Office Coordinator Intern - Boston, United States - HDR

HDR

Verified Company

Boston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Office Coordinator Intern

Description

About Us
At HDR, we specialize in engineering, architecture, environmental and construction services.

While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that.

We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

In the role of
Receptionist/Administrative Assistant Intern, we'll count on you to:

Primary Responsibilities

Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference rooms, and distribute incoming faxes and mail
Enter facility work orders and visitors into online system
Keep office "help" list up to date with new vendors, procedures
Prepare outgoing mail/packages (USPS, UPS, Fedex, courier).
Order food and assist with setting up/clearing up office lunches/events
Complete word processing for letters, memos, reports, labels and other documents as needed
Order supplies and stock areas (supplies, kitchens) as needed
Ensure all common areas (conference rooms, kitchens, production room) are kept in an orderly manner (turn off screens, clean white boards, etc.)
Assist administrative staff as needed

Qualifications

Required Qualifications

Must be currently enrolled in an undergraduate or graduate program
Selfmotivated, detailoriented professional, ability to multitask a must
Proficiency with MS Office including Word and Outlook
Ability to handle confidential information
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fastpaced environment
Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
An attitude and commitment to being an active participant of our employeeowned culture is a must

Preferred Qualifications

A minimum of 1 year of related experience

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it.

Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible.

When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

Primary Location:
United States-Massachusetts-Boston

Industry:
Administrative

Schedule:
Full-time

Employee Status:
Temporary

BusinessClass:
Marketing and Admin

Job Posting:
Apr 19, 2024