Event Administrator - Florida, United States - CONCACAF

CONCACAF Florida, United States

2 weeks ago

Description

Position Description

Position Title: Event Administrator Division: Football Competitions

Department: Women's Club Competitions

Reports to: Women's Club Competitions Supervisor

Supports: Concacaf Club Competitions

Position based in: Concacaf Headquarters, Miami, FL, USA

COMPANY INFORMATION:

We are The Confederation of North, Central America and Caribbean Association Football, one of six continental confederations of FIFA (Fédération Internationale de Football Association). Concacaf serves as the governing body of football in this part of the world. It is composed of 41 national associations united by the passion for football, from Canada in the north to Guyana, Suriname and French Guiana in the south.

Concacaf is committed to develop, promote and manage football throughout the region.

POSITION PURPOSE:

The Women's Club Competitions Event Administrator (EA) will support the Football Competitions activities and will contribute to the success of the overall organization. The candidate will be responsible for the administration of the W Concacaf Champions Cup, support all the National Competitions and Club Competitions, and act as the Account Manager with some of the participating Member Associations (MAs)/Clubs. The successful candidate will assist with communications and correspondence with important stakeholders. The EA will also support the operations team, draws, workshops and special projects.

ESSENTIAL FUNCTIONS:

Execute all assigned administrative duties of the Women's Club Competitions as well general Football Competitions division.
Collect and verify the required forms and data from participating teams in all competitions.
Act as Account Administrator with the participating MAs/clubs on a daily basis.
Prepare official correspondence to be distributed to various Club Competitions' stakeholders.
EA will assist in the development, standardization and implementation of various event tools, procurement process, budgeting, inventory control, packing lists and any departmental need.
Work with the other departments to prepare all match appointment letters.
Assist in the day-to-day administration, projects and staff needs.
Maintain project schedules and administrative procedures up to date.
Review administrative practices, report and implementing changes when necessary.
Collaborates on various projects involving other departments as required.
EA will facilitate cross departmental communication.
Support Event Teams
Act as a Venue Coordinator and/or Match Coordinator when appointed
Support the Director of Club Competitions and National Competitions with activities and tasks as assigned, including workshops, draws, tournaments and special projects

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY:

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that s/he can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Bachelor's degree ideally in sports management
Expert proficiency in Microsoft Office (especially Excel, Word and PowerPoint), Microsoft Project or other project management software a plus.
Strong organizational and planning skills.
High level of integrity and discretion in handling confidential information is critical and professionalism in dealing with others both inside and outside of the confederation is a must.
Excellent written and verbal communication skills. Ideal candidate is bilingual (English/French or Spanish. Dutch is a plus.
Ability to manage and collaborate with individuals at all levels.
Creativity and ability to think outside the box.
Team player, professional, positive attitude, pride in work product.
Ability to handle multiple projects simultaneously while working as both part of a team as well as independently.
Ability to adapt to the diverse needs and preferences of Concacaf region.
Candidate must have the flexibility to travel nationally and internationally for the performance of his/her duties. Approximately travel requirement: 50%

Due to the cyclical nature of the entertainment industry, the employee may be required to work varying schedules including game nights to reflect the business needs of the company.

This job description in no way implies that the duties listed here are the only ones the employee can be required to perform. The employee is expected to perform other tasks, duties and training as dictated by their supervisor.

Concacaf provides comprehensive benefits offerings to all full-time employees. Our benefits are competitive according to market.

Concacaf is an equal opportunity employer, and we welcome applications from all backgrounds regardless of race, color, religion, sex, ancestry, age, marital status, sexual orientation, gender identity, disability or any other classification protected by law.

If you are interested in applying for this position, please send an updated CV to

All applicants must be legally authorized to work in the United States and will be required to submit proof of such eligibility.

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