- Oversee the departments' clerical functions and general office procedures; provide necessary assistance to staff in completing assignments as deemed necessary.
- Maintain departmental records for miscellaneous correspondence, telephone conversations and in-house communications.
- Work closely with other departments concerning purchasing, personnel, payroll and other administrative matters.
- Perform miscellaneous administrative tasks (e.g., coordinating the use of office space by other departments, scheduling meetings, record-keeping, filing, etc.)
- Review and analyze the division's operations and develop suggestions for improvement.
- Handle administrative paperwork as needed.
- Assess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, gives Program Director pertinent information needed for monthly report.
- Assist families with filling out applications for enrollment.
- Assist clients with correspondence needs.
- Ensure all important communications are translated for non-English speaking parents.
- Ensure that the Parent Committee has all its information, bylaws, agendas, minutes, space and funds to properly function at its meetings; and that staff have worked to encourage and support members in attending meetings; and when they are absent that these members are provided with information about the meeting in a timely, accurate way.
- Perform other related duties as assigned from time to time.
- Demonstrated knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served.
- Excellent written and verbal communication as well as interpersonal skills.
- Ability to handle sensitive family situations in a non-threatening and professional manner.
- Keyboarding skills, computer literacy and familiarity with various applications such as database, word processing, e-mail and internet.
- Knowledge of neighborhoods served by programs and city-wide services relevant to the programs population.
- Proven ability to keep accurate written records and documentation.
- Ability to work with culturally and ethnically diverse low-income population.
- Possess bilingual ability where appropriate, translating as needed.
- Must be able to work independently without intensive supervision.
- Must be able to balance and prioritize work load and have strong time management skills.
- Maintain professional boundaries in relationships with staff and families.
- Maintain confidentiality of child and family information at all times.
- Frequent significant decisions and problem solving abilities.
- Ability to work as a team member collaborating with coworkers, parents and community resources.
- Lift items based on program administration needs.
-
Administrative Assistant
2 weeks ago
Preferred Appliance Sales and Repair - APS Summerville, United StatesJob Description · Job DescriptionBenefits:401(k) matching · Company parties · Competitive salary · Employee discounts · Paid time off · Training & development · **Company:** Preferred Appliance Sales and Repair · **About Us:** · Preferred Appliance Sales and Repair is a thriving ...
-
ATI | Advanced Technology International Summerville, United StatesATI has been named "Best Places to Work in SC" for 2017, 2018, 2019, 2020, 2021, 2022 & 2023. · This is a full-time opportunity with benefits · ATI provides Medical, Dental and Vision Plan options · Flexible Spending Accounts, including health and dependent care accounts · 403B R ...
-
ATI | Advanced Technology International Summerville, United StatesATI has been named "Best Places to Work in SC" for 2017, 2018, 2019, 2020, 2021, 2022 & 2023. · This is a full-time opportunity with benefits · ATI provides Medical, Dental and Vision Plan options · Flexible Spending Accounts, including health and dependent care accounts · 40 ...
-
Administrative Assistant
4 weeks ago
Preferred Appliance Sales and Repair Summerville, United StatesJob Description · Job DescriptionBenefits:401(k) matching · Company parties · Competitive salary · Employee discounts · Opportunity for advancement · Paid time off · **Company:** Preferred Appliance Sales and Repair · **About Us:** · Preferred Appliance Sales and Repair is a thri ...
-
Administrative Assistant
5 days ago
Codman Academy Charter Public School Dorchester, United States**Job Title**: Administrative AssistantSupervisor: Operations ManagerStart Date/Hours: July 1 - June 30; 8:00am-5:00pm, Monday through FridayDescription: The Administrative Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The ...
-
Administrative Assistant
2 weeks ago
Codman Academy Charter Public School Dorchester, United States**Job Title**: Administrative AssistantSupervisor: Operations ManagerStart Date/Hours: July 1 - June 30; 8:00am-5:00pm, Monday through FridayDescription: The Administrative Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The ...
-
Advanced Technology International Summerville, United StatesAssistant Subcontracts Administrator/Subcontracts Administrator I · Vacancy No VN497 · Employee Type Full-time · Location City Summerville · Education Level Bachelor's Degree · Experience Level Less than 1 year · Job Details · ATI builds and manages collaborations that con ...
-
ATI | Advanced Technology International Summerville, United StatesATI has been named "Best Places to Work in SC" for 2017, 2018, 2019, 2020, 2021, 2022 & 2023. · This is a full-time opportunity with benefits · ATI provides Medical, Dental and Vision Plan options · Flexible Spending Accounts, including health and dependent care accounts · 403B ...
-
Advanced Technology International Summerville, United StatesAssistant Subcontracts Administrator/Subcontracts Administrator I · Vacancy No VN497 · Employee Type Full-time · Location City Summerville · Education Level Bachelor's Degree · Experience Level Less than 1 year · Job Details · ATI builds and manages collaborations that con ...
-
Advanced Technology International Summerville, United StatesVacancy Name · Assistant Subcontracts Administrator/Subcontracts Administrator I · Vacancy No · VN497 · Employee Type · Full-time · Location City · Summerville · Education Level · Bachelor's Degree · Experience Level · Less than 1 year · Job Details · ATI builds and ...
-
Administrative Assistant
4 weeks ago
Hammes Staffing Hanahan, United StatesJob Description · Job DescriptionWe are seeking a dedicated Administrative Assistant to join our team at a locally owned and operated insurance company. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth office func ...
-
Volunteer Administrative Assistant
2 weeks ago
Goose Creek Rural Fire Department Goose Creek, United StatesJob Description · Job DescriptionAbout Us · The Goose Creek Rural Fire Department is a combination paid/volunteer fire department in Berkeley County, South Carolina. Our primary coverage area is the unincorporated areas of Goose Creek. We provide full-time coverage with both part ...
-
Volunteer Administrative Assistant
3 days ago
Goose Creek Rural Fire Department Goose Creek, United StatesAbout Us · The Goose Creek Rural Fire Department is a combination paid/volunteer fire department in Berkeley County, South Carolina. Our primary coverage area is the unincorporated areas of Goose Creek. We provide full-time coverage with both part-time and volunteer staff. We pro ...
-
Administrative Assistant
2 weeks ago
Citadel Military College of South Carolina Charleston, United StatesAdministrative Assistant - Financial Aid · Apply now Job no: 496554 · Work type: Full Time Permanent - Staff · Location: Charleston · Categories: Finance and Business, Student Affairs · Salary: $40,000 - $42,000 · Payscale: Band 3 · Job Responsibilities: · The Citadel, the Milita ...
-
Administrative Assistant
2 weeks ago
Ravenel Associates Charleston, United StatesJob Description · Job DescriptionSalary: · Administration Assistant · Answer phone, record messages, and work with Community Manager on issue resolution. · Record and process checks brought to the site office. · Responsible for updating homeowner association files including nece ...
-
Administrative Assistant
4 weeks ago
Ravenel Associates Charleston, United StatesJob Description · Job DescriptionSalary: $36,000 per year · Ravenel Associates is looking to add a new team member to our Administration Department. · The ideal candidate will exhibit excellent verbal and written communication skills and be proficient in prioritizing daily tasks. ...
-
Administrative Assistant III
2 weeks ago
College of Southern Nevada Charleston, SC, United StatesThe College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application: · * Once you start the application process ...
-
Adjudication Administrative Assistant
2 weeks ago
CGI Group Inc. Charleston, United StatesPosition Description: · At the direction of the Agency and/or Center Adjudication Manager, perform a variety of administrative and secretarial functions for the DOS/Adjudication/Customer Service/FPM Management Staff. Maintain all office functions associated with meeting the needs ...
-
Administrative Assistant/Scheduler
2 days ago
Conserva Irrigation of Greater Charleston Charleston, United StatesJob Description · Job DescriptionBenefits:Health insurance · Paid time off · Training & development · As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the Mic ...
-
Administrative Assistant
3 weeks ago
Unifi Aviation, LLC Charleston Air Force Base, United StatesUnifi is a destination for more than 20,000 professionals who are going places in their careers. · From working on real projects on day one to being surrounded by people just as courageous as you are, we offer you an opportunity to break through the mundane and be a part of the a ...
Administrative Assistant - Dorchester, United States - Action For Boston Community Development
Description
Administrative Assistant - Billing ClerkDepartment: Head Start and Children's Services
Employment Type: Permanent - Full Time
Location: Dorchester Head Start
Reporting To: Danielle Grow
Compensation: $22.59 / hour
Description
The Administrative Assistant I/Billing Clerk oversees the day-to-day activities of a large and important organizational segment to ensure the established policies are being followed.
The Administrative Assistant I/Billing Clerk is responsible for promoting the mission of ABCD Head Start & Children's Services; building an understanding of the program by communicating this mission to staff, families and the community.
This position must comply with all federal, state and local laws, regulations, standards and policies, including those of the federal Administration for Children and Families (ACF), the Massachusetts Department of Early Education and Care (EEC), the Individuals with Disabilities Education Act (IDEA), Massachusetts Department of Elementary and Secondary Education (DESE), Massachusetts disability law (Chapter 766), Boston Family Engagement Network (BFEN) and ABCD, Inc. Head Start and Children's Services policies and procedures.
All ABCD Head Start/Early Head Start and Children's Services personnel who are paid to care for, or work with, children are MANDATED BY LAW to report all suspected cases of child abuse and neglect to the Massachusetts Department of Children and Families (DCF), pursuant to Massachusetts General Laws Chapter 119 §§ 51A - 51G. Any staff member who suspects child abuse or neglect of a child must inform his or her supervisor immediately.
The responsibilities of a particular position may support both Early Head Start and Head Start depending on the individual assignment. The specific corresponding funding allocation will be documented on the personnel payroll authorization or change of status form.
All communications are potentially sensitive and are subject to Head Start's policy on confidentiality.
Key Responsibilities
ESSENTIAL DUTIES:
JOB KNOWLEDGE, SKILLS & ABILITIES:
A minimum of a high school diploma or equivalent and at least one year of prior experience with a human service agency and a solid background in general office practice is required. Associate's degree in a relevant field preferred.
