Administrative Assistant - Dorchester, United States - Codman Academy Charter Public School

Codman Academy Charter Public School

Verified Company

Dorchester, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
Administrative AssistantSupervisor: Operations ManagerStart Date/Hours: July

June 30; 8:00am 5:00pm, Monday through FridayDescription: The Administrative Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School.

The role requires the completion of complex clerical and record keeping as well as implementation of policies and procedures related to the operations of the school. The Administrative Assistant is an important link in the public relations and communication processes with parents and the community.

As the face of the school, the Administrative Assistant must be a person that possesses good independent judgment, works as a team member and understands the importance of being supportive and responsible to our students, families and staff.

The Administrative Assistant is also required to assist school leaders with various administrative tasks, requiring IT competency.
Required/Preferred Qualifications and SkillsBachelors degree preferredAbility to work effectively in a fast past environmentStrong interpersonal skills and ability to work with othersStrong attention to detailExcellent written communication skills and computer skills (Google Suites, MS Office, Ability to learn new software)

Handle confidential information with complete integrityResponsibilities include (but not limited to):
Office ManagementWelcome visitors; ensure that all visitors sign in and take a visitor badge where necessaryEnsure the safety and security of the school by making sure that the front door is locked and entry to the premises is controlledAssist in all aspects of maintaining a professional front office, including but not limited to fielding and directing incoming phone calls to appropriate staff members in a timely, professional manner, filing, copying, and faxing sensitive informationEnsure the main office, lobby, and family room is kept clean and that binders and bulletin boards are kept up to dateReplenish instructional & office supplies Supervise all mailings to families (including collecting and copying all materials)

Prepare purchase orders and requisition forms as neededServe as Point of Sale for lunch dutyAssist as needed with student MBTA transportation:
order, re-order and deactivate as neededCreate, process, and distribute student and personnel documentationServe as school attendance coordinator; enter daily attendance in PowerSchool; activate automatic all to the homes for tardy and absent studentsOversee student sign-in and documentation for late arrivals and early dismissalsServe as school Registrar; support enrollment and student records; process student transfers, request for transcripts/recordsAssist with maintaining and upholding building safety systems in case of fire, lockdown, or other emergenciesProvide general administrative support to the Operations Manager, Head of School, PrincipalStudent Recruitment & Enrollment: Assist as needed with managing parent call logs, waitlists, and incoming student informationAssist as needed with entering new students into BPS census for transportationAssist as needed with Open House for accepted students, attend recruitment fairs, coordinate and schedule tours with prospective families, and distribute marketing materialsStudent Medical & WelfareInform the school nurse and parent of emergencies with studentAdminister first aid when necessary, assisting with minor injuries and sickness