Office Coordinator II - San Angelo, United States - Angelo State University

Angelo State University San Angelo, United States

2 weeks ago

Description

Posting Details

Position Information

Job Title
Office Coordinator II

Position Number
998377

Department
Nursing

Salary
$31,500

Job Summary/Description

Under minimum supervision, performs office management of moderate difficulty for an academic department chair and faculty as assigned. Office management responsibilities include, but not limited to, preparing correspondence; filing; proofreading documents; curriculum requirements, or graduation lists; processing clinical facility affiliation and preceptor agreements.

Typical Duties/Job Duties

Maintains and assures adherence to record maintenance, confidentiality, and related practices and policies with all general office, current and prospective student files for ease of data retrieval for accreditation monitoring reports and surveys.
Maintains and assures adherence to record maintenance, confidentiality, and related practices and policies with all Institutional Affiliation and Preceptor Agreements.
Maintains Graduate Nursing Clinical Agencies agreements including preparing agreements, submitting agreements to facilities for review and signatures, completing agreements and submitting copies to Contracts Department as well as our online listing, Typhon software for student Case Logs. Initiating renewal of all contracts with expiration dates well in advance to ensure facility agreements remain active and current. Provide proof of insurance to contracting facilities.
Answers the telephone, addressing the caller in a professional, service-oriented manner; routes calls, takes messages and answers questions with minor interpretations of procedures, policies, or practices and referral to Level/Track Coordinator or Faculty for complex interpretations.
Communicates with faculty, staff, students, visitors, and others in a professional, service-oriented manner in the course of performing work or coordinating tasks.
Assists Nursing Department Leadership Team and faculty in the preparation and dissemination of program communication (i.e., currency of online postings).
Records minutes at graduate faculty meetings as assigned with dissemination following approval of meeting chair.
Composes and/or types routine memos and letters using a personal computer.
Disseminates recruiting information to prospective students; refers to appropriate Graduate Coordinator or Faculty for complex interpretations.
Operates a variety of office equipment such as typewriters, personal computers, photocopiers, calculators, fax machines, and related.
Assists in maintaining department supply inventories.
Plans and organizes work to ensure completion of tasks and functions in a timely manner.
Updates advising lists each semester.
Gathers appropriate information and data for Department Chair to complete credential applications for alumni.
Gathers and distributes to Evaluation Committee, clinical course EBI data each semester in accordance to CCNE requirements.
Prepares preceptorship CEU's for certifying board for preceptors each semester.
Performs other duties as assigned.

Knowledge, Skills and Abilities

Knowledge of secretarial, clerical, and general office procedures and practices.
Knowledge of spelling, grammar, and punctuation.
Knowledge of Microsoft Office applications and software.
Ability to perform basic mathematical calculations.
Ability to type 45-50 WPM.
Ability to organize and complete tasks in an accurate and timely manner.
Ability to perform work requiring accuracy and attention to detail.
Ability to operate a variety of office equipment.
Skilled in the operation of personal computer keyboards and other office equipment.
Skilled in oral and written communication; skill in interpersonal relations.
Ability to work with minimum supervision.

Minimum Qualifications

High school diploma or GED certificate required.

Preferred Qualifications

Three years of diversified secretarial or equivalent experience is preferred.

Physical Requirements

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, or status as a protected veteran.

In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at or email us at .

Remote
No

Posting Detail Information

Posting Number
S846P

Open Date
05/09/2024

Close Date

Desired Start Date
06/03/2024

Review Start Date

Open Until Filled
Yes

Special Instructions to Applicants

Required Number of References

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