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    Administrative Assistant - Indianapolis, United States - Shine Early Learning

    Shine Early Learning
    Shine Early Learning Indianapolis, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    Mission Statement & Values:
    The mission of Acelero Learning and Shine Early Learning is to design and deliver inclusive, anti-bias, and rigorous approaches to eliminate the gaps between young children's inherent potential and their achievement in school and life. With our partners, we accelerate child and family outcomes that honor the
    aspirations and cultures of the communities we serve. Our values: Data-Informed Learning; Transparent & Open Communication; Growth Mindset; Dismantling Inequities; Caring Teams & Communities.


    Job Summary:
    The Administrative Assistant II is responsible for working to provide administrative support to the Project Director. This position will initiate and coordinate the administrative functions required for the effective implementation of the administrative policies of the program.

    Essential Duties & Responsibilities:
     Performs daily administrative duties such as answering and screening telephone calls, taking messages, data entry, sorting and distributing incoming mail and faxes, and other routine duties necessary to assist senior personnel and departmental management.
     Develops and uses effective and organized systems to provide successful administrative support
    of projects and provide it to others as needed.
     Assists in the preparation of meeting agendas and materials; distributes such items in advance to members within agreed-upon time frames.
     Greets and assists visitors in a courteous and helpful manner.
     Manages inventory and distribution of office supplies for Headquarters.
     Maintains confidentiality of correspondence, documents, discussions, meetings, and telephone
    calls.
     Oversees the operation of various office machines to include copier, computer, fax, phone, and mail machine.
     Assists Human Resources Department; coordinating new hire processes, new employee
    paperwork, scanning and submitting training logs, sign-in sheets, and other necessary documents required for successful implementation of the Human Resource Department.
     Coordinates purchase requisitions and maintains vendor relationships.
     Participates in assigned meetings, events, and training as required.

    Non-Essential Duties:
     Provides backup support to the Human Resource Business Partner (HRBP) and HR Administrator as required.
     Attends relevant workshops, seminars, and conferences to stay abreast of current HR trends and practices.
     Assists with managing employee communication and feedback mechanisms.
     Assists with the maintenance of accurate and complete employee personnel files.
     Serves on teams, committees, or projects workgroups as assigned.

    Administrative Assistant II - SEL 2
     Performs any and all other duties (or functions) as assigned.


    Job Specifications:
    To perform this job successfully, an individual must be able to carry out each essential duty in a satisfactory manner. The job specifications listed are representative of the education and experience, the physical requirements, as well as the knowledge, skill and/or ability (KSAs) that are generally necessary for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    Job Requirements:
    1. High School Diploma or equivalent; AA/AS in business or related field preferred.
    2. 1 year prior experience with office / general administration.
    3. Experience in government or early childhood education administrative support.
    4. Physical exam and background checks are required for this position.
    5. Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.
    6. Must have a valid driver's license and/or reliable transportation.

    We are an equal opportunity employer, committed to creating a diverse and healthy workplace.

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