- At least five years of administrative experience, ideally supporting at the director level (or equivalent) or above.
- Self-starter with the ability to organize and manage own time independently with a flexible work ethic.
- Team player who is accountable to others.
- Ability to multitask effectively in a busy environment where constant re-prioritization is required.
- Advanced ability to organize.
- Tact and good judgment in confidential situations, and proven experience interacting with senior management.
- Ability to travel domestically (50% overnight) and internationally (occasionally)
- Ability to obtain a valid passport.
- Must possess a valid driver's license.
- In this role you will need to work well in a team environment, be able to represent the Managing Partner/group with professional courtesy and acumen, and deliver flawless work output.
- Your daily routine also includes interaction with various executive-level external clients as well as internal clients/business partners across many lines of business.
- Ability to travel domestically most weeks and internationally, as needed.
- You will need to adapt procedures, processes, and techniques to complete assignments in line with the company's activities and goals.
- Works closely and effectively with the Managing Partner and keeps him well informed of upcoming commitments and responsibilities, following up appropriately.
- Plans, coordinates, and ensures schedule is followed and respected.
- Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the Managing Partner's time and office.
- Research, prioritize, and follows up on incoming issues and concerns with a high degree of sensitivity and confidentiality.
- Extensive Calendar management: prioritizing and managing.
- Organization of internal/external client meetings and events
- Travel arrangements both domestic and international, business, and private
- Experience in completing expenses on time and in line with company policy.
- Regular calls/meetings with business functions to ensure they are on top of/aware of the ongoing meetings/materials the Managing Partner may require.
- Manage the coordination and logistics of both internal and external meetings.
- Organize all aspects of offsite conferences and external events, including catering and transportation.
- Produce high-quality emails and messages to individuals at all levels of the organization.
- Handle regular activities without prompting and advise in advance with issues or delays.
- Assist in editing spreadsheets and presentations, including printing and binding, for client meetings.
- Work cooperatively with the administrative assistant's team, in positive partnership to support each other smoothly.
- Lead and coordinate ad hoc projects as requested.
- Salary commensurate with experience
- Paid time off (vacation and sick)
- Medical, dental, and vision insurance
- Career development and ongoing training
-
Executive Assistant
4 days ago
Neptune Enterprises Bellewood, KY, United States Freelance**Company** · Ponticon GmbH is a dynamic and growing company in the field of laser cladding and is establishing the 3DMD technology (Dynamic Material Deposition) in the industrial and academic environment with innovations "Made in Germany". The entire team supports our customers ...
-
Executive Assistant
4 days ago
Matrix Dynamics Plantation, KY, United States Freelance**As part of the Bauer Group, we offer you**: · - A secure job in an expanding company · - A permanent full-time position (40 hours per week) · - Attractive pay based on qualifications and professional experience · - 28 days of vacation · - Varied and interesting tasks · - On-sit ...
-
Executive Assistant
3 weeks ago
Randstad North America, Inc. Louisville, United StatesA large non-profit organization located in Louisville, Kentucky is seeking an Executive Assistant to support the CEO and President. The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serve Executive Assistant, Executiv ...
-
Executive Assistant
3 weeks ago
Republic National Distributing Company Louisville, United StatesRNDC is looking for talented and energetic Executive Assistants to join our growing team. The Executive Assistant provides executive level administrative support Executive management to facilitate the efficient use of time and resources by performing Executive Assistant, Executiv ...
-
Executive Assistant
3 weeks ago
Randstad North America, Inc. Louisville, United StatesJoin our healthcare team as an Executive Assistant, providing invaluable support to hospital executives and contributing to the seamless operation of our healthcare facilities. You will be aupporting a CEO and assisting with questions from other team Executive Assistant, Executiv ...
-
Executive Assistant
3 days ago
NIMBUS Louisville, Kentucky, United States PermanentNIMBUS is seeking an Executive Assistant with at least 3 years' experience in the Louisville, KY area. This position is responsible for providing day to day support to the CEO and Managing Partner and other senior leaders as needed. This position is responsible for maintaining co ...
-
Executive Assistant
3 weeks ago
V-Soft Consulting Louisville, United StatesExecutive Assistant · Primary Location : Louisville, Kentucky · V-Soft Consulting is currently seeking Executive Assistant client in Louisville, Kentucky. This is a full-time, direct hire position. · Education and Experience " Bachelor's Degree or equivalent experience · A m ...
-
executive assistant
1 week ago
Randstad US louisville, United Statesexecutive assistant. · + louisville , kentucky · + posted april 18, 2024 · **job details** · summary · + $75,000 - $85,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4517356 · job details · A large non-pro ...
-
Executive Assistant
1 week ago
Gaia, Inc. Louisville, United States' Back to all · Position Details · Executive Assistant · Apply Now · Regular, F/T · Summary · Work in a dynamic environment in the heart of Gaia · Gaia is seeking an Executive Assistant to support three C-level Executives. · The ideal candidate would have a Bachelor's degree and ...
-
Executive Assistant
1 week ago
Legato Financial Group Louisville, United StatesCompany Description · Legato Financial Group is made up of qualified financial professionals in Louisville, Elizabethtown, Shelbyville, and St. Matthews who are passionate about helping individuals and families achieve their ideal retirements. · Role Description · This is a full- ...
-
Executive Assistant
1 week ago
Republic National Distributing Company Louisville, United StatesRepublic National Distributing Company (RNDC) is a family-owned business with roots extending before Prohibition that has evolved into one of the nation's largest wine and spirits wholesalers. Our success is grounded in our core values of Family, Service, Accountability, Honesty, ...
-
Executive Assistant
3 weeks ago
NIMBUS Louisville, United StatesJob Description · Job DescriptionNIMBUS is seeking an Executive Assistant with at least 3 years' experience in the Louisville, KY area. This position is responsible for providing day to day support to the CEO and Managing Partner and other senior leaders as needed. This position ...
-
Executive Assistant
1 week ago
Gro HR Consulting Louisville, United StatesJob Description · Job DescriptionJOB DESCRIPTION · Position: Executive Assistant · Location: Louisville, KY · Pay: $19-23 hourly depending on experience · About us · We are Louisville's highest-rated eye care provider. The Eye Care Institute provides you with more than a job; we ...
-
Executive Assistant
4 days ago
Oceanic Ventures Spencer, OK, United States FreelanceOur client is a leading specialist in the field of automation technology, offering innovative solutions for a variety of industries. With their expertise, the company drives progress in mechanical engineering and relies on the latest technologies and processes. · For this family- ...
-
Executive Assistant II
3 weeks ago
University of Louisville Louisville, United StatesDepartment: · HSC Finance and Admin · Location: · Health Sciences Center · Time Type: · Full time · Worker Type: · Regular · Job Req ID: · R104482 · Minimum Requirements: · Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination ...
-
Executive Assistant II
1 week ago
University of Louisville Louisville, United StatesDepartment: · Diversity & Equity · Location: · Belknap Campus · Time Type: · Full time · Worker Type: · Regular · Job Req ID: · R104564 · Minimum Requirements: · Bachelor's degree with four (4) years of relevant experience or the equivalent combination of education and experience ...
-
Executive Assistant II
3 weeks ago
University of Louisville Louisville, United StatesDepartment: · Community Engagement and External Affairs · Location: · Belknap Campus · Time Type: · Full time · Worker Type: · Regular · Job Req ID: · R104283 · Minimum Requirements: · Bachelor's degree plus 5 years' experience working in community based/higher education setting ...
-
Executive Assistant I
1 week ago
University of Louisville Louisville, United StatesDepartment: · Dean's Office · Location: · Belknap Campus · Time Type: · Full time · Worker Type: · Regular · Job Req ID: · R104559 · Minimum Requirements: · Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and ...
-
Executive Administrative Assistant
1 week ago
Medtronic Louisville, United StatesProvide proactive administrative and operations support to the ET R&D VP and their leadership team. Attend leadership meetings as appropriate and represent leader as needed with stakeholders and their staff. Act as liaison and communication bridge ac Administrative Assistant, Exe ...
-
Executive Assistant II
1 week ago
Baptist Health Louisville, United StatesJob Description: · Baptist Health is looking for an Executive Assistant II to join our team in Louisville, KY · Maintains a close and highly responsive working relationship with day-to-day activities of the Chief Information Officer (CIO). Provides diversified executive support o ...
Executive Assistant - Louisville, United States - Goodwin Recruiting
Description
A successful Executive Assistant possesses structure, attention to detail, quality focus, high energy, and flexibility in a high-paced deadline-driven organization. In this role, you will need to work well in a team environment, be able to represent the leadership team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive-level external clients as well as internal clients across many lines of business. You will need to adapt procedures, processes, and techniques to complete assignments in line with the company's activities and goals.Executive Assistant Qualifications: