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    Specialist, Project Coordination - Los Angeles, United States - WSP

    WSP
    WSP Los Angeles, United States

    6 days ago

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    Description
    This Opportunity
    WSP P&B, is seeking a Project Specialist for their Los Angeles, CA office.

    The P & B Project Coordinator is responsible for supporting the Project Leader and project teams with administrative duties throughout the project lifecycle.

    They will take a proactive role assisting the Project Leader and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.

    This position will assist San Francisco and Los Angeles projects.
    Your Impact

    • Maintaining project calendar including project schedules and publishing to project team.
    • Prepare any materials required for project pursuit.
    • Preparing PSA checklist and other internal forms.
    • Assist in processing contracts and sub-consultant contracts.
    • Assist PM in conducting post-project evaluations to identify successful and unsuccessful project elements
    • Scheduling design reviews, charrettes, and regular project meetings.
    • Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
    • Assist in generating project financial management reports.
    • Track invoices and project payments.
    • Facilitate & track scope changes and prepare/submit add service requests to the client.
    • Create and maintain project document file storage within the WSP standard project directory structure.
    • Manage the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI's, submittals, and responses.
    • Provide production support for project technical staff.
    • Lead project teams in distributing project materials to clients and other industry partners.
    • Edit and format specifications, Table of Contents, Basis of Design Reports, and other written materials as required.
    • Mentor more junior staff to elevate the skillsets of the overall Project Coordinator team.
    • Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.
    Who You Are
    Required Qualifications

    • High School Diploma or GED Required
    • 7+ years experience
    • MS Office applications, including Word, Excel, Outlook, Power Point and others.
    • Basic CAD and REVIT skills a plus.
    • Familiarity with Smartsheet and Bluebeam is an advantage.
    • Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
    • Excellent verbal, written communication and program solving skills.
    • Strong computer and typing skills
    • Detailed-oriented and thoroughness.
    • Self-motivated and flexible to take on new tasks and assist teams.
    • Strong willingness & eager to learn & mentor junior staff
    • Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.

    WSP Benefits:
    WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee's career.

    These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.


    Compensation:
    Expected Salary (all locations): $64,700 - $97, 900

    WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location.

    WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.

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