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    Administrative Assistant/Receptionist - Murrieta, United States - Colorado West Construction

    Colorado West Construction
    Colorado West Construction Murrieta, United States

    4 days ago

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    Description

    Job Description

    Job Description

    Winning in construction is all about having the right people in the right places. As a leader in the general building construction industry, we take the utmost pride in our work to establish and maintain our reputation. We make it a point only to hire the best of the best to ensure our projects are safe and successful. As we continue to grow, we are seeking a talented and motivated ADMINISTRATIVE ASSISTANT/RECEPTIONIST to join our dynamic team.

    Job Overview

    As the Administrative Assistant/Receptionist you will play a pivotal role in ensuring the day-to-day operations of our office run smoothly. You will be responsible for a variety of tasks and play a critical role in maintaining an organized and productive workspace. The ideal candidate should have excellent communication skills, attention to detail, and the ability to manage various tasks efficiently.

    Responsibilities

    Reception:

    • Answering phones and transferring calls to the appropriate team members.
    • Greeting walk-ins and providing a warm and professional first point of contact.
    • Sorting and distributing incoming mail and packages.
    • Creating FedEx, UPS, and USPS labels for outgoing packages and ensuring timely drop-off.
    • Ordering plotter paper and monitoring office supplies.
    • Maintaining an elevator log to ensure safety and compliance.
    • Using postage machine to send out checks and monitoring postage machine supplies.
    • Printing return labels, preparing outgoing envelopes, and processing, scanning, and entering preliminary information as needed.

    Vendor and Project Support:

    • Following up with subcontractors to collect signed releases and providing preliminary information via email when requested.
    • Processing, coding, and distributing job invoices to Project Managers, including those related to storage containers, forklifts, and other equipment.
    • Coding, verifying, and signing off on dumpster exchange invoices.
    • Creating unconditional and final releases for job checks and filing returned signed unconditional releases on the server.
    • Scanning and filing diversion tickets and reports on the server.
    • Scheduling dumpster exchanges and equipment mobilization/demobilization (dumpsters, portables, fencing, forklifts, storage containers, office trailers).

    Office Organization and Events:

    • Keeping organized job folders for each project using "Jobsite Setup Forms" and "Trash Service Forms."
    • Reaching out to vendors to correct any errors on invoices.
    • Processing Home Depot orders via the phone for Superintendents.
    • Working on various projects as assigned, such as the Safety Program and Container Inventory Lists.
    • Meeting with vendors and maintaining the company calendar with vacation entries.
    • Maintaining a birthday spreadsheet, decorating offices, and organizing card signings for birthdays.
    • Assisting with employee morale event planning and execution to foster a positive workplace culture.

    Qualifications

    • High school diploma or equivalent; additional education or relevant certifications are a plus.
    • Strong organizational skills with the ability to manage multiple tasks and priorities.
    • Excellent written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with relevant software systems.
    • Previous administrative or office experience is preferred.
    • Attention to detail and a high level of accuracy.
    • Ability to work both independently and collaboratively within a team.
    • Strong problem-solving skills and a proactive attitude.
    • Flexibility to adapt to changing priorities and tasks.
    • Professional and courteous demeanor in interacting with clients, visitors, and team members.

    Experience

    • Microsoft Office Suite: Minimum 2 year
    • Commercial Construction: Minimum 2 years of working experience in commercial construction support role is a plus

    Job Type: Full Time

    Salary Range: $19-$21 hourly

    Schedule: Mon-Fri, 8-hour shift

    Work Location: In-person, Murrieta, CA

    This job description provides a general overview of the duties and responsibilities typically associated with the role of an Administrative Assistant/Receptionist. Specific duties and requirements may vary depending on the company and its unique operational needs.

    Job Posted by ApplicantPro
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