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    Associate Administrator, Finance Administration - Los Angeles, United States - Keck Medicine of USC

    Keck Medicine of USC
    Keck Medicine of USC Los Angeles, United States

    1 week ago

    Default job background
    Full time
    Description

    The Associate Administrator of Finance Administration will work closely and serve as an advisor to the System Chief Financial Officer in ensuring success and efficient administration of the Finance Departments across Keck Medicine of USC, including supporting the CFOs across all entities. In addition, the Associate Administrator will develop, implement, and maintain an administrative and financial infrastructure that effectively supports the System's financial team operations. Additionally, The Associate Administrator collaborates with Leadership to drive strategic business initiatives and lead implementation of new systems and processes changes across the organization, acting as an advisor for important decisions as well as implementing process improvement initiatives across the system. The Associate Administrator will work with cross-organizational leaders to drive execution of finance strategic initiatives. The Associate Administrator will assist the Officer in overseeing the internal operations of the company. Success in this role requires strong leadership, clear and concise communication, and organizational and decision-making skills.

    Essential Duties:

  • Serve as critical and trusted leadership role to the System Chief Financial Officer
  • Serve as a trusted advisor to the CFO for important business decisions.
  • Serve as a sounding board and neutral arbiter to the CFO to discuss ideas, strategies, and solutions
  • Provide independent, informed, unbiased insight including feedback to the System CFO based on knowledge of current trends in the health care industry.
  • Assist in the research and analysis of business issues and the preparation and presentation of recommendations to support executive decision making
  • Oversee large, cross-functional, and organization-wide projects or initiatives. Performs project management accountabilities across health system to include development, strategizing, implementation, budgeting, and overall oversight of these.
  • Leading project management and performance improvement planning and facilitation across the organization in partnership with Chief Financial Planning & Analysis.
  • Collaborate with the CFO and executive leadership team to determine, prioritize and help execute system-wide business strategies
  • Continuously learn about the various business units, their goals, and how they best align with and contribute to the division as well as enterprise goals
  • Analyze and report performance based on strategies and business goals and recommend areas needing improvement.
  • Help lead and initiate new business processes throughout the organization.
  • Think strategically while providing tactical support to leadership across the organization to implement new processes.
  • Structure and standardize analytics, processes, and systems.
  • Proactively address pressing issues from the System CFO's office that need immediate attention.
  • Conducts research and provides advice, as requested, in connection with the major strategic initiatives and business functions of the health system.
  • Work with leadership to deliver, monitor, and communicate progress on key organizational metrics.
  • Develop communication and presentation that tells financial story to customers and stakeholders, both internal and external
  • Oversees projects for the finance team and will support other projects that need some level of financial organization
  • Work closely with System CFO on organizational redesign or realignment into a structure that best serves the growing enterprise
  • Structure and formalize internal committee and governance administration with team-focused agendas to hear from each entity
  • Facilitate communication, huddles, etc. to, at minimum, improve information flow, division coherence, and identify and resolve duplicative work
  • Drive a cohesive approach to key business activities including communications planning, training, and stakeholder management.
  • Partner with the leadership team to define, prepare, and communicate organizational plans, including quarterly, annual, and long-term strategies.
  • Support Chief Financial Officer in the preparation of board meetings and executive presentations.
  • Create and organize high quality presentation to leadership.
  • Serve as backup to the Chief Financial Officer on matters in which the CFO is involved in to provide guidance in the CFO's absence.
  • Serve as a force multiplier to deliver or reinforce the CFO's message or instructions in the CFO's stead, when warranted
  • Performs other duties as assigned.

    • Required Qualifications:

  • Master's degree in Accounting, Finance, Economics, Business Administration, or other related fields.
  • years Hands-on related hospital/healthcare finance experience
  • 7- years Experience in organizing and driving execution and adoption of key strategic programs
  • Strong financial, people leadership, business acumen, data management expertise, influencing and change management skills.
  • Demonstrated skills in developing communication scripts, c-suite and board presentations, operating plans.
  • Strong project management, and performance improvement experience, ability to drive system and division level initiatives. Develop project plans to organize and facilitate system and process implementations.
  • Understand key financial systems and develop a strong management information system/process and data.
  • Highly organized and able to lead.
  • Capable of initiating change, empowering team and driving results.
  • Highly effective people leadership skills which motivates for high performance.
  • Ability to serve as the financial advisor for departmental leadership, division/center leadership, faculty members and administrative teams

    • Preferred Qualifications:

  • 5-7 years Experience in Process Improvement and Project Management
  • Demonstrated skills in performing advanced accounting and financial management functions, including budget preparation, account reconciliation, financial analysis, financial report preparation, fiscal projection, variance analysis, internal control, compliance audit, fiscal and strategic planning.
  • Specialty Certification Six Sigma Certification
  • Project Management Professional (PMP)

    • Required Licenses/Certifications:

  • Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within days of hire and maintained by renewal before expiration date. (Required within LA City only)
    • The annual base salary range for this position is $,. - $,.. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
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