Finance Officer/administrator - Los Angeles, United States - Consulate General of Ireland, Los Angeles

Description

The Consulate General of Ireland, Los Angeles is seeking an experienced, highly motivated, enthusiastic and hardworking person with excellent numerical, administrative and organisational skills to fill the position of Finance Officer/Administrator position in the Consulate on a 24-month contract.

Position
Full-time, Mon-Fri, 40 hours per week, with standard office hours from 9am-5pm.


Location
Consulate General of Ireland, 6300 Wilshire Blvd, Los Angeles, CA 90048, United States.


Salary
The gross annual salary for this role is $61, $78,797.93, with 7 increments based on satisfactory performance.


Pension
Benefit from a Non-Contributory Pension Scheme (Terms and Conditions Apply).


Annual Leave
20 days paid per year plus public holidays.


Health Insurance (Medical & Dental)
Yes (80% of employee cost)


Deadline for Applications

Main Responsibilities

This key role will involve, among other functions:

• Preparation of the monthly Consulate General accounts;
• Preparation of the Consulate's budget and prebudget submissions;
• Accounts system (SUN) administration in consultation with diplomatic staff;
• Payment of invoices and liaison with service providers;
• Administration of Chancery (Consulate Office)
• Overseeing Chancery general maintenance, including communication with landlord and service providers re (small) repairs, service charges, utilities, maintenance, etc.;
• Management of Mission supplies;
• Executing other administrative tasks including procurement as required by diplomatic staff;
• Overseeing of staff travel booking of flights, accommodation;
• Oversight of Consul General's diary

Essential Requirements

• Minimum 2 years relevant experience especially in the area of bookkeeping and accounts;
• Good numerical skills;
• The ability to work on their own initiative and to be flexible in the work they are required to undertake.

Desirable Skills and Experience

• The successful applicant will work alongside other local employees of the Consulate, and will report directly to the diplomatic staff in the Consulate. Previous experience in a diplomatic mission and knowledge of Ireland are desirable.

Terms and Conditions of Employment

• Contracts are governed by US labor laws in accordance with Federal, State and Local Employment Law.
• Hours of attendance will be as fixed from 9am to 5pm and will amount to on average not less than 40 hours per week. Where extra attendance is necessary, time off in lieu will be allowed.
• The positions will have an annual leave allowance of 20 days per annum, adjusted where necessary pro rata.

To apply

• Applicants must submit a résumé (two pages maximum), include a cover letter referencing the Finance Officer/Administrator Position, & have two nominated references.
• Please note that only short listed applicants will be contacted.

Selection Process

• A skills test will be included in the recruitment process;
• A second interview may be included in the recruitment process; and

General Data Protection Regulation
All personal information received will be held in line with GDPR guidelines.


Security Clearance for Local Staff
Police security clearance will be sought in respect of individuals who come under consideration for appointment.

Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided.

If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.


Please note that canvassing will disqualify applicants. The Consulate General of Ireland is committed to a policy of equal opportunity

Pay:
$61,208.00 per year


Benefits:

• Dental insurance
• Health insurance
• Onthejob training
• Paid time off

Experience level:

• 1 year

Schedule:

• Monday to Friday

Work setting:

• Inperson
• Office

Language:

• English (required)

Ability to Commute:

• Los Angeles, CA required)

Work Location:
In person