Deputy Chancellor and Chief Operating Officer - Oakland, United States - Peralta Community College District

Description

Posting Details

College Information

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California.

The District enrolls over 25,000 students in a broad range of transfer and occupational curricula.

The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Position Information

Job Title Deputy Chancellor and Chief Operating Officer Time Base 40 Hours/Week Compensation $231,071 - $292,689/Annually. The maximum initial placement is Step 3 depending on experience. Position Type Management Department Chancellor's Office (112) City Oakland State CA Job Description Summary

The Deputy Chancellor and Chief Operating Officer reports to the Chancellor and manages a wide range of matters of institutional importance on behalf of the Chancellor, including management of staff, budgets, administration, policies, and procedures.

Provides coordination and oversight in the development of defined core initiatives for the Peralta Community College District. Serves as the District's Chief Financial Officer and a strategic liaison with State Chancellor's Office.

The administrative functional areas that report directly to the Deputy Chancellor include General Services, Finance and Administration, Information Technology, Risk Management, Internal Audits, and Public Safety.

May manage the Board of Trustees (BOT) agenda development process and review BOT agenda items for Chancellor's approval. Performs other duties as assigned by the Chancellor.

As directed by the Chancellor, may serve as the Acting Chancellor in the absence of the Chancellor and may, in these circumstances, report directly to the Board of Trustees.

Duties & Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty/function of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

Finance and Business

• Provides leadership and is ultimately responsible for the coordination, development and preparation of the District's annual budget; provides reports, statistical and financial data as required to provide budget status information and support budget development; provides budget assumptions and develops revenue projections.
• Monitors District expenditures to ensure that fiscal activities comply with federal, state, and local agency requirements; is responsible for all financial reporting requirements; administers District investment management activities. May coordinate special audits for all areas related to fiscal and business affairs.
• Develops and implements established core initiatives for the Office of the Chancellor.
• Recommends, designs, establishes, and maintains an effective organizational structure and staffing to accomplish the organization's goals and objectives.
• Provides integrated policy analysis and strategic consultation to the Chancellor and senior administration on major issues affecting the District.

District Functional Area Oversight

• Exercises oversight, integration, and direction to various District functional areas, including Finance, General Services, Information Technology, Public Safety, Internal Audit, and Risk Management.
• Oversees and directs the District-wide leadership and direction on facility planning activities, including new construction, remodeling or renovation, and implementation of facility planning guidelines and criteria.
• Exercises District-wide oversight and direction on Information Technology initiatives and implementations.
• Oversees all facets of the organizational units' daily operations, develops findings, and recommends to the Chancellor to ensure compliance with all relevant laws, regulations, policies, and operating agreements.
• Coordinates information with the legal counsel regarding District-related legal and compliance issues.

Leadership

• Serves as key management support to the Chancellor in handling a range of faculty, staff, student, and public affairs issues; directly handles matters of institutional importance on behalf of the Chancellor, as appropriate.
• Coordinates District-wide special projects on behalf of the Chancellor, utilizing honesty, integrity, and sound judgment to foster beneficial and innovative change within the District.
• Provides leadership in staff collaboration to facilitate planning sessions that will identify critical issues and problems; suggests and recommends options; develops consensus on appropriate alternatives; and works with staff to implement approved recommendations.
• Provides administrative leadership by working collaboratively with the Chancellor, administrators, faculty, staff, and students to determine future priorities and administrative strategic directions.
• Makes calm, complex decisions in a rapidly changing environment, utilizing information that may be limited or ambiguous.
• Advises the Chancellor and senior management on effective ways to position the District with civic and business leadership, alumni, and regional elected representatives on issues that have a direct, strategic impact on the core initiatives.
• Actively engages in conflict resolution with the ability to foster positive, constructive outcomes.

Committee Participation

• Participates with the Chancellor and other District leaders in institutional planning, policy development, and problem resolution.
• Serves as Chairperson for various District committees, including the Planning and Budgeting Council, Facilities, Measure B Parcel Tax
• Serves as a member of the Retirement Board.
• Provides oversight and direction to the Citizens Bond Oversight Committee for Measure A and Measure B.

Minimum Qualifications

• Master's degree from an accredited college/university in Public Administration, Business Administration, Finance or a closely related field, and five (5) years of progressively responsible and relevant management experience in an educational environment or large organization.
• Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic backgrounds of Peralta Colleges' students, faculty, staff, and community

Desirable Qualifications

• Possession of a Certified Public Accountant's License.
• Managerial Accounting Certification.
• Experience with facilities and physical plant management, public bidding specific to construction projects, and bond management.
• Administrative experience with Enterprise Resource Planning (ERP) application software, (e.g., Oracle/PeopleSoft Human Resources, Financials, and Student Administration systems) or related systems.
• Progressively responsible and relevant management experience in a California community college or other higher educational environment

Environmental Demands Other Requirements

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to represent the District on appropriate District, college, State, and other committees in areas of responsibility.
• Ability to foster a sense of teamwork among colleagues, subordinates, and superiors.
• Ability to work effectively and demonstrate current knowledge of computers and specialized technology utilized in accounting, data analysis, and strategic planning.
• Ability to lead and manage employees from a diverse background, levels of expertise, and perspectives.
• Knowledge of the role of community colleges in economic development.

PHYSICAL ABILITIES

• Requires the ability to function in an office environment performing work of primarily a sedentary nature with some requirement to move about the District and the community.
• Requires the ability to use hearing and speech to make presentations to groups and carry on conversations over the phone and in person. Requires near visual acuity to read printed materials and computer screens. Requires sufficient hand/arm/finger dexterity to retrieve work materials and operate standard office equipment.

Tools & Equipment Used Application Deadline Date Open Until Filled


First Review Date:
April 25, 2024. In order to be considered for the first screening, application materials must be submitted no later than 11:59 pm PST on April 24, 2024 Open Date 03/25/2024 First Review Date 04/24/2024 Special Instructions to Applicants


APPLICATION PROCEDURES

Required documents will include:

• Current resume of experience, formal education/training and qualifications.
• Copies of supporting credentials, if applicable.
• Copies of transcripts from fully accredited colleges or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note:
A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

• Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
• Travel expenses for the interview and selection process will be borne by the candidates.
• Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.


CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:


REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination:

Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.

The TB test is a condition of employment and any expense must be borne by the successful candidate.


Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section The District Office of Human Resources processes fingerprints electronically.

During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement:
According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy:
A Social Security Card will be required following selection and prior to completion of the hiring process.

The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination:

Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.

Expenses incurred will be borne by the employee.

Benefits Information

Benefits Information

Benefits Information


FRINGE BENEFITS
The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits.

Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.
• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of 150% of your income up to $100,000.
• Long-term disability coverage.
• Employee Assistance Program.
• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your contribution, Peralta pays 19.10%* of your salary to the State Teachers Retirement System (STRS). Effective January 1, 2013, the PEPRA went into effect.

Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalSTRS.

Specific information regarding the changes can be found at For further up to date information on CalSTRS retirement eligibility and PEPRA, please visit the website at The CalSTRS member handbook is available at After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under IRS code 132)
• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation
• Additional Life Insurance for yourself, spouse or children
• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.
• Subject to change.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

Applicant Documents

Required Documents

• List of References
• Resume
• Cover Letter
• Transcripts

Optional Documents

• Other Document
• Letter of Recommendation 1
• Letter of Recommendation 2
• Letter of Recommendation 3
• Training/Certification Document

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you find out about the position?
• Asian Week
• California Community College Chancellor's Office website
• Career Builder
• Chronicle of Higher Education website
• Chronicle of Higher Education newspaper
• Community College Jobs Website
• Community College Times
• Craigslist
• Diverse Issues in Higher Education
• El Mundo
• Hispanic Outlook in Higher Education
• 
  

Job Fair, Conference or Workshop

• Local Newspaper (Oakland Tribune, SF Chronicle, ect)
• Oakland Post
• Peralta Jobs Website
• Walk-In (PCCD Office of Human Resources)
• Women in Higher Education
• Word of Mouth
• 24-Hour Job Line
• Other
• If you chose "Other" as your answer for the above question, please provide details

(Open Ended Question)