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    Executive Assistant - Sarasota, United States - Jewish Family and Children's Service of the Suncoast

    Jewish Family and Children's Service of the Suncoast
    Jewish Family and Children's Service of the Suncoast Sarasota, United States

    1 week ago

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    Description

    Job Description

    Job Description
    • Work closely with other senior managers to facilitate communication and ensure implementation of stated objectives in a timely and efficient manner
    • Acts as direct assistant to the President/CEO, preparing and rigorously maintaining his/her schedule, meetings, files and travel arrangements; preparing correspondence and other documents as needed, maintaining President/CEO's computer, phone and functional technological mobility with IT assistance
    • Coordinates JFCS planning and budgeting process
    • Work independently and within a team on special nonrecurring and ongoing projects, such as accreditation compliance
    • Maintains current Administration Policies and Procedure Manual
    • Must have excellent decision-making and problem solving skills; strong writing skills, initiative; resourcefulness; the ability to achieve positive outcomes for the agency; and a willingness to work collaboratively with the President/CEO, board members, staff and consultants
    • Must possess proven ability to interact successfully, build effective relationships with a wide range of constituents and have excellent presentation and strong written communication.
    • Excellent organizational skills and attention to detail, including the ability to prioritize work effectively and manage multiple demands
    • Ability to multi-task and handle numerous competing demands
    • Ability to handle stressful situations with calm diplomacy
    • Distributes any necessary articles and intra-office work to Senior Management and other staff as needed; compiles information, data and agendas for meetings or needs, as necessary; performs follow-up work as needed for directed
    • Coordinates meetings (reserves necessary meeting space, issues invitations, orders refreshments, confirms attendance, etc.)
    • Verifies receipt of purchases and submits bills to Accounts Payable
    • Maintains a professional office work area
    • Serves as the primary liaison for board members and maintains open communication with Board Chair
    • Understands Board and operating policies and procedures necessary to ensure appropriate organizational decision-making protocols are understood and followed
    • Plans, tracks and organizes key committee and Board meetings and other events, including, but not limited to, identifying participants, preparing notices, agendas, minutes and resolutions; developing memos, communications and correspondence.
    • Plan, organize and develop agenda for new board member orientation program in collaboration with the appropriate board members
    • Anticipate and identify key issues for dissemination to President/CEO and senior management staff
    • Coordinate special projects on behalf of the Board Chair or Board Committee Chairs
    • Transcribes and distributes minutes of Board of Directors meetings, Board committees, Senior Management Team meetings and any other meetings, as necessary
    • Implements any necessary paperwork or tasks for Board Committee Chairs at their request

    Education and Qualifications

    Excellent ability to utilize Microsoft Programs (Word, Excel, PowerPoint, Outlook). Proven ability for accuracy and follow-through. Must be highly organized, neat and concerned with accuracy in communication and documentation. Must have a minimum of 5 years Executive Assistant experience working with Senior Executives, preferably in a not-for-profit organization

    Candidate must be a proven leader with senior level experience, preferably in the not for profit field, and background in developing and managing programs and resources in a dynamic and growing organization interacting with boards of directors.

    Bachelor's degree is preferred or equivalent experience.


    Full Time - Onsite

    Benefits:

    Full Medical w/vision, dental, life insurance, LTD

    403B Plan (Matched)

    PTO

    18 Paid Holidays/6 Early Closings

    4 or 5 day work week option

    7.5 hour shift

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