Senior Executive Administrative Assistant - Sarasota, United States - HH Staffing Services
Description
Job Description
Job DescriptionHH Staffing is currently seeking an experienced Senior Executive Administrative Assistant for a non-profit organization in Sarasota
This is a temp to hire work opportunity being offered through our staffing agency.
Work schedule is typical full time – 8am-5pm, Monday-Friday.
**About the Client**
A non-profit organization located in Sarasota is seeking an experienced Executive Administrative Specialist to join their team and support the President & CEO, and key leadership members.
Duties and Responsibilities:
1. Calendar Management:
Handle the President's calendar, scheduling appointments, and ensuring timely follow-up with various constituents and stakeholders. This includes assisting with personal notes, emails, and high-touch stewardship strategies.
2. Daily Operations:
Greet and welcome guests.
· Answer phones.
· Ensure meeting rooms are reserved, including virtual Zoom and Teams meetings.
· Manage two additional email inboxes for job postings and general information.
· Distribute and review daily emails to appropriate staff.
· Maintain daily mail, sorting and processing of check deposits.
· Inventory and placement of office supply orders for multiple locations.
· Oversee copier maintenance, scheduling, and ordering of supplies.
· Troubleshoot Wi-Fi/IT issues.
3. Board of Directors Liaison:
· Maintain all Board governance policies, articles, and by-laws.
· Administer the Board software for Board and staff.
· Monitor board member terms, attendance records, and dashboard.
· Arrange committee and board meetings, including site location, F&B, board packets, and drafting agendas.
· Attend meetings and draft Board and related Committee minutes.
· Ensure all content for the Board is accurate and up to date at all times.
4. Development Team Support:
· Assemble solicitation packets and materials.
· Assist in stewardship activities with donors.
· Provide special event management support for fundraising activities.
· Enter donor reports into Raiser's Edge.
· Assist development team with meeting preparation and follow-up activities.
5. Compliance and Administrative Assistance:
· Assist the President & CEO and CFO with maintaining annual compliance of the Foundation.
· Work with the team on any other duties/activities as assigned.
Qualifications:
· Associate degree from an accredited educational institution or equivalent required (Bachelor's degree preferred).
· 7+ years of extensive experience supporting senior managers and boards of directors.
· Strong evidence of administrative skills, including writing and communication skills, professional decorum, and handling sensitive issues with confidentiality and tact.
· Excellent organizational skills, ability to handle multiple projects simultaneously and plan ahead.
· Friendly disposition with a proven ability to maintain composure and flexibility in a changing environment.
· Proven professional proficiency in Microsoft Office applications including Word, Excel, Power Point; and expertise in databases and other software programs (willing to learn and master Raiser's Edge Software).
· Flexibility and finesse to manage an executive's schedule. Respectfully represent the President in communications.
· Superior time management abilities required.
Salary: $25+ per hour, depending on experience. Benefits package offered once hired on.
Company DescriptionHH Staffing is a top staffing agency in Florida. With offices in Sarasota, Tampa, Fort Myers, and Fort Lauderdale we offer a range of flexible workforce solutions to solve the toughest business challenges. Our recruiting agency in Florida specializes in commercial and residential property management.