Strategic Sourcing Specialist II - Oregon, United States - Washington Suburban Sanitary Commission

Description

Performs general Strategic Sourcing contracting duties within a team setting.

Strategic sourcing contracting duties include using a fact-based, rigorous process that involves: substantial internal data gathering and evaluation; extensive external data gathering and interactions; selecting the most appropriate strategy and negotiations approach; and ultimately selecting and managing the right supplier.

Organization Name
Organization Name

Procurement
Reports to
Reports to

Section Manager, Strategic Sourcing
Full or Part Time
Full or Part Time

Full Time
If Part Time how many hours per week
Regular or Temporary
Regular or Temporary

Regular
Position End Date (if temporary)
Work Schedule
8:00 AM – 5: 00 PM
Position Location
Position Location

Laurel
Position Summary Information
General Summary
The

Strategic Sourcing Specialist II

performs general contracting duties in a team setting that involves substantial data gathering and evaluation to select and manage the appropriate suppliers for the Commission.

Essential Functions
Has authority to bind the Commission on purchases per the delegation of authority
Gains a thorough knowledge of products & services, supplier's processes and industry trends and practices
Analyzes spend data/trends to identify and develop overall strategic sourcing initiatives which meet the needs of the Commission
Recommends agreement formation to the strategic sourcing manager based on research of institutional spend, end-user impact, feedback and activity along with marketplace analysis
Performs moderate to complex financial analysis of supplier data, organizational spend, project data, and assesses total cost ownership to identify savings and general sourcing opportunities
Identifies and assesses potential opportunities, develop business cases, and present recommendations to various levels of management to build support for sourcing initiatives
Applies qualitative thinking leveraging both data and non-data driven insight to form an opinion to facilitate technical decision making
Recommends and justifies strategic sourcing initiatives and supplier enablement initiatives by using data mining tools to conduct spend analysis, prepare supporting reports/spreadsheets, comparisons
Recommends the most appropriate and efficient method for formation of strategic sourcing initiatives / agreements for the Commission from the analysis of institutional spend, end-user activity and the marketplace
Prepares RFx's, develops or reviews RFx scoring models, performs vendor analysis, develops and reviews service level agreements, develops, reviews, recommends and executes sourcing strategies for assigned projects
Applies negotiation skills to resolve supplier disputes with an acceptable outcome for the parties per Commission, rules and regulations
Decides appropriate resolution to problems that may arise during the strategic sourcing contracting processes by mediating disputes between


WSSC
Water and the suppliers
Defends and/or justifies an award of a formal bid or proposal in the event of a formal protest filed by a supplier with support of the chief procurement officer or designee
Develops strong working relationships with various internal departments and associates to service both their day-to-day and project related needs
Actively monitors and tracks supplier performance through periodic financial reviews, product performance, customer satisfaction surveys, discrepancies, damage claims and contract compliance
Acts as a liaison between supplier and customer to protect and/or enhance the integrity of the procurement office and Commission
Develops and administers a cross functional alliance management program that focuses on continuous improvement, supplier benchmarking, and driving out waste and cost
Monitors and tracks supplier performance through periodic financial reviews, product performance, customer satisfaction surveys, and customer outreach
Develops internal policies and tools necessary to implement strategic sourcing initiatives and assists in prioritizing strategic sourcing initiatives
Markets and promotes strategic agreements to the Commission stakeholders to facilitate end user participation in and support of strategies
Provides assistance to stakeholders with acquisition strategies, procurement options and contributes to the supplier selection and negotiation processes
Responsible for working with suppliers to provide cost-effective, timely delivery of products or services with stringent technical specifications and complex quality requirements
Develops, establishes, and maintains high caliber professional relationships with suppliers and internal customers
Establishes and develops preferred supplier programs and partnerships to meet the current and future needs of the organization
Manages supplier performance and perform supplier evaluations to develop plans for service improvement and implement corrective actions as required
Other Functions

Assists in ensuring resolution with discrepancies identified by the contractors or customers
Serves as a member of the selection panels
Creates draft report of the selection panel results
Acts as a sr strategic sourcing specialist in their absence
Trains customers on procurement principles, practices and techniques
Uses business software to create and maintain documents, reports, spreadsheets and databases
Assists the team in the management and development of large or complex team projects and may manage team projects of moderate complexity
Performs other duties as assigned
Work Environment And Physical Demands

Work is performed in a business casual work environment.
Required Knowledge, Skills, And Abilities
Advanced knowledge of business and relationship management principles and practices in purchasing, contracting, and negotiating complex contracts
General knowledge of research techniques, finance, and accounting; ability to perform cradle-to-grave contracting work of moderate complexity
Ability to lead a team in the performance of moderately complex procurements
Ability to write clearly and concisely using proper language and grammar
Ability to demonstrate good judgment in applying laws, regulations, policies and procedures to the procurement process
Ability to effectively manage workload within a team setting
Ability to practice effective time management
Ability to promptly respond to requests and complaints from the general public, suppliers, customers, co-workers and external government agencies and work proactively to resolve issues
Ability to actively collaborate with team members, customers and suppliers to accomplish team objectives
Demonstrates problem solving and analytical expertise
Familiar with the capabilities/availability of the suppliers/contractors in the local industry
Minimum Education, Experience Requirements

Bachelor's degree in business administration, contract management, engineering or a related technical curriculum
3+ years of progressively responsible experience in engineering, finance, operations, procurement or supply chain management office with experience administering complex contracts

OR
High School diploma or equivalent
7+ years of progressively responsible experience in engineering, finance, operations, procurement or supply chain management office with experience administering complex contracts
Additional Requirements

Completion of the


WSSC
Water Financial Disclosure statement within 30 days of employment and annually thereafter.
Preferences
Certified Professional in Supply Management ( CPSM )
Certified Professional in Supplier Diversity ( CPSD )
Certified Public Purchasing Officer ( CPPO )
Certified Public Purchasing Buyer ( CPPB )
Certified in Production and Inventory Management ( CPIM ), designation as a Federal Government Acquisition Professional certified to Level II, or equivalent
Course work in Negotiations, Contract Management, Cost and Price Analysis
Salary

$ $55.90

EEO Statement

AN

EQUAL

EMPLOYMENT

OPPORTUNITY

EMPLOYER

It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap.

The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

Close Date
Open Until Filled

Yes
Special Instructions to Applicants
Additional Information
All applicants selected will be subject to drug screening and a background check/verification.

Eligibile candidates will be released for review after 10/20/23.
Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's degree and 3+ years of experience administering contracts in an engineering, finance, operations, procurement or supply chain management office
  ORa High School diploma or equivalent and 7+ years of experience administering contracts in an engineering, finance, operations, procurement or supply chain management office?

Yes
No

• Do you have exprience analyzing spend data/trends to develop strategic sourcing strategies?

Yes
No

• Do you have advanced knowledge of business and relationship management principles and practices in purchasing, contracting, and negotiating?

Yes
No

• Do you have experience establishing and maintaining relationships with internal and external stakeholders and demonstrated experience in applying negotiaton skills?

Yes
No

• Do you have any certification from an accredited procurement program such as a CSCP, CPSM, CPPO, CPSD, CPPB, CPIM, or designation as a Federal Government Acquisition Professional certified as a level II or equivalent?

Yes
No

• Please list your current and active procurement certifications. (Open Ended Question)
• Will you, now or in the future, require sponsorship for employment visa status?

Yes
No

Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

Yes
No

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