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    Student Training Services Administrative Assistant - Dallas, United States - TransForce

    TransForce
    TransForce Dallas, United States

    4 days ago

    Default job background
    Description

    Department:

    Safety Training & Risk Management

    Job Description:

    JOB SUMMARY: The primary purpose of Student Training Services Administrative Assistant is to provide general administrative support to the Vice President, relieving this desk of internal reporting duties. You will be responsible for managing multiple complex Excel spreadsheets daily, overseeing department supply inventory, and miscellaneous tasks that support the fluidity of the department overall.

    This role requires an analytical individual who loves numbers and who can stay focused and organized amid the daily rush of deadlines.

    JOB DESCRIPTION:

    Key Responsibilities

    • Responsible for veteran affairs
    • Responsible for Department of Labor apprenticeship program
    • Phone reporting
    • Headquarters motel tracking
    • Hotel booking for in the field drivers
    • Graduate driver truck inspection tracking
    • Oversee trainee payroll + reimbursements
    • Oversee trainer payroll + credits
    • Will book travel for drivers, both air and bus
    • Conduct daily + weekly reporting research
    • Maintain department calendar
    • Assign trucks to new CDL graduates
    • Performing various ad-hoc tasks and projects assigned
    QUALIFICATIONS:

    Minimum Qualifications
    • Must exhibit advanced use of MS Office experience functions using Outlook, Excel, and Word
    • Extremely organized and communicative
    • Ability to keep accurate records for various areas of the department
    • Ability to perform in a fast-paced environment with rapidly changing priorities and competing deadlines
    • High degree of initiative and independent execution
    • Integrity and dependability
    Preferred Qualifications
    • General familiarity of accounting principles, practices, and procedures
    SKILLS AND ABILITIES:
    • MS365
    • Excel
    • Report running
    • Organization
    • Detail oriented
    • Strong communication
    • General accounting knowledge
    PHYSICAL DEMANDS:
    • Prolonged periods sitting at a desk and working on a computer
    • Regular use of hand and finger dexterity
    Work Experience:
    • 2+ years of corporate work experience
    Workshift:

    Education:

    In compliance with Federal and State equal employment opportunity laws, qualified candidates are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.
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