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    Administrative Assistant III - New York, United States - BizTek People, Inc. | APA International Placement Consultants

    BizTek People, Inc. | APA International Placement Consultants
    BizTek People, Inc. | APA International Placement Consultants New York, United States

    3 weeks ago

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    Description

    Job ID:

    Title: Administrative Assistant III

    Duration: 6 Months

    Location: New York, NY – (Hybrid-90% Onsite, 10% Remote)

    Summary

    · Seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment.

    · Team player will serve as temporary assistant to the department and collaborate/coordinate with the administrative team as requested.


    Responsibilities

    · Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.

    · Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments.

    · Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed.

    · Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.

    · Communicate Firm policies/procedures to officers and associates regarding client entertainment.

    · Manage general office needs such as ordering supplies and mail distribution as requested.



    Requirements

    · At least 3 years of experience in financial accounting or equivalent preferred, but not required.

    · Basic to intermediate knowledge of financial accounting and reporting

    · Bachelor's degree in accounting, finance or equivalent preferred, but not required.

    · Extensive experience with Concur.

    · Minimum three years' experience as an administrative assistant in the finance industry preferred.

    · Knowledgeable of Microsoft Office applications, especially Outlook, Word, and Excel

    · Excellent verbal communication and telephone skills

    · Detail-oriented, personable with a consistent positive attitude.

    · Ability to work in a team environment and handle multiple tasks with little or no supervision.

    · Familiarity with a corporate office environment in terms of professionalism, etiquette, dress

    · Utilizes good judgment and discretion, maintains the highest level of confidentiality.


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