Administrative Assistant Iii - New York, United States - 1199SEIU Benefit and Pension Funds

1199SEIU Benefit and Pension Funds

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Responsibilities

Provide administrative support to the Chief of Staff and act as a professional and confidential Administrative Assistant, managing calendar and schedules, screening callers, and arranging appointments, meetings and conferences
Manage and update meeting schedules and maintain inventory of meeting materials
Project tracking and maintain meeting minutes.
Design, establish and maintain a management information system (including physical and electronic files)
Prepare reports as directed. Initiate correspondence on a variety of matters requiring an indepth understanding of departmental and Funds policies, procedures, programs and initiatives; format, create, produce and edit correspondence and other written materials
Provide information and assistance to employees, members, trustees and the public in a courteous manner and with sensitivity to the diversity of a multicultural environment
Assist in the production and preparation of meeting materials (e.g., agenda, loading of materials on iPads) and manage logistics and the setup/breakdown for meetings
Perform additional duties and projects as assigned by management

Qualifications
***- Bachelor's degree or equivalent years of work experience required

Minimum four (4) years Administrative Assistant experience supporting executive staff
Intermediate skill level in Microsoft Word, Excel and Outlook required
Strong project management experience
Able to take initiative, analyze and resolve complex situations
Strong communication and interpersonal skills; able to interact with individuals at all levels and handle sensitive and confidential situations in a professional manner with tact and diplomacy
Excellent organizational and administrative skills; ability to follow up and complete multiple tasks simultaneously

Field Coordinator I