Jobs
>
San Antonio

    Human Resources Administrative Assistant - San Antonio, United States - MVM

    MVM
    MVM San Antonio, United States

    5 days ago

    Default job background
    Description
    About MVM, Inc.

    Service, Support, Success are the pillars upon which MVM's founders built the company, and they continue to serve as MVM's core values. Along with our uncompromising insistence on integrity and ethical business practices, these values make us the service provider of choice for our customers and the employer of choice for our dedicated team members.

    Working at MVM, Inc. takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a difference in the lives of others.

    We are looking to add a Human Resources Administrative Assistant. If you can envision joining a team where you will have the opportunity to provide mission driven results; then we are looking for you

    Here's what you need to be successful in this role:
    • Coachable: You are open to constructive criticism, with a strong desire to implement and sustain feedback by others, with ability to follow a workflow process
    • Customer service orientated: You understand the value of a relationship by building trust and relating to the customer to ensure the conversation progresses properly.
    • Committed: You have the passion and perseverance for what you want to accomplish
    • Supportive Mentality: Be honest, act with integrity, and keep the conversation focused on helping and nurturing children.
    • Frequent Travel: As required to fulfill the obligations and responsibilities of the position, you must be available 24/7 on an on-call basis with short notice.
    • Critical Duties: Support responsibilities that must continue to be performed during crisis situations and contingency operations.
    Job Summary

    The Human Resource Assistant provides general administrative support to the People Services function as needed, including training, onboarding/offboarding, file maintenance and HRIS entry. The Human Resources Assistant will have excellent administrative skills with the ability to multitask and adapt in a fast-paced environment.

    Essential Functions and Responsibilities
    • Acts as the primary People Services point of contact for all MVM, Inc. contract-specific employees based on assigned site.
    • Performs customer service functions by answering employee questions, escalates concerns to the HRBP and PS Director.
    • Works closely with the entire HR team performing and managing various HR related administrative functions.
    • Works closely with the operations and PS teams to manage or escalate general PS matters.
    • Responsible for onboarding/new hire paperwork for employees, to include completion of the I-9 and E-Verify, compliance required documents, and disclosure agreements.
    • Contacts new hires prior to their hire date or training date to ensure onboarding tasks are completed prior to their start date.
    • Follows up with new hires who have not completed onboarding tasks.
    • Coordinates with MVM Training team as they implement new hire training and conducts new hire PS orientations.
    • Distributes onboarding materials, such as communications and newsletters to employees, maintains PS bulletin board for the site.
    • Performs customer service functions by answering employee questions, escalates concerns to the HRBP and PS Director.
    • Assists HRBPs in the coordination of random drug testing process in accordance with contract requirements to ensure compliance.
    • Reviews weekly audit reports to ensure all onboarding and other required PS data have been completed.
    • Ensures contract specific documents have been collected, for example: passport booklets, vaccination records and DOT certificates.
    • Ensures office is in compliance with Federal and State law mandated posting requirements, escalates concerns to HRBP.
    • Performs other duties as assigned.
    Minimum Qualifications:
    • Bachelor's degree or actively pursuing a bachelor's degree in HR or any related field (a high School diploma with 6 years of experience supporting a Human Resource department may be substituted for a bachelor's degree)
    • Have at least two years of experience supporting a Human Resource department in a generalist capacity (a minimum of 6 years of experience supporting a Human Resource department with a high school diploma).
    • General knowledge of employment laws and regulations.
    • Effective communication and people skills to effectively interact with different departments and employees at all levels of the organization.
    • Outstanding customer service represents the PS team well.
    • Ability to deal with confidential and sensitive information.
    • Ability to take technical direction and feedback from the HR Business Partner and others in the PS team.
    • Must be able to identify and escalate non-technical or other issues to immediate Supervisor.
    • Ability to prioritize work, meet stringent deadlines, balance multiple tasks and work in a team environment.
    • Excellent administrative skills, proven ability to work and adapt to a challenging environment where personal initiative is a critical element of success.
    • Strong computer skills in MS Office, including Microsoft Word, TEAMS, Excel, and Outlook.
    • Knowledge of Workday.
    • Ability to type 45 WPM.
    • Ability to work weekends or Holidays when needed.
    Preferred Experience:
    • Labor relations experience
    Clearance:
    • Applicants selected may be subject to a government background investigation and may be required to meet the following conditions of employment.
    Security Requirements:
    • Ability to obtain/maintain a Security Clearance.
    • Favorable credit check for all cleared positions.
    • Successfully pass a background investigation, drug screen.
    • US Citizenship or Permanent Residency.
    Physical Requirements/Working Conditions:

    Consider the position at hand (i.e., lifting, pushing and pulling won't be very necessary). Percentages should be modified to reflect the necessity for each position.

    Standing/Walking/Mobility: Must have mobility to attend meetings with the Human Resource Team.

    Climbing/Stooping/Kneeling: 0% - 10% of the time.

    Lifting/Pulling/Pushing: 0% - 10% of the time.

    Fingering/Grasping/Feeling: Must be able to write, type and use a telephone system 100% of the time.

    Sitting: Sitting for prolonged and extended periods of time.

    This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Management may revise duties as necessary without updating this job description.

    For more information about the company please visit our website at

    MVM is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.
  • Fidelity Partners

    Administrative Assistant

    1 week ago

    Fidelity Partners San Antonio, United States

    Administrative Assistant to the Director of Program Management · Job Description / Responsibilities · Support business development and by conducting the following.Search for government opportunities. · Review and analysis proposal requirements. · Compose job descriptions for avai ...

  • Steadfast

    Administrative Assistant

    1 week ago

    Steadfast San Antonio, United States

    Apply on-line Now · Position Description · Imagine Solutions is looking to hire a Bilingual (Spanish & English) office assistant. The ideal candidate will have the ability to work in a fast-paced working environment with ability to multi-task. The candidate for this position shou ...

  • Fresh Form Draft

    Administrative Assistant

    2 weeks ago

    Fresh Form Draft San Antonio, United States Full time

    About Endorse Infinity: · At Endorse Infinity, we're not just a social media marketing company; we're your partners in digital success. With a passion for innovation and a commitment to excellence, we've been helping businesses of all sizes navigate the ever-evolving landscape o ...

  • ARMOR Initiative LLC

    Administrative Assistant

    3 weeks ago

    ARMOR Initiative LLC San Antonio, United States

    Job Description · Job DescriptionThe ARMOR Initiative DoD SkillBridge Internship is an approved SkillBridge Program under the Department of Defense. SkillBridge period of eligibility is within the final 180 days of Active Duty service, and the SkillBridge must be completed prior ...

  • Southwest Research Institute

    ADMINISTRATIVE ASSISTANT

    1 week ago

    Southwest Research Institute San Antonio, United States

    Who We Are: · The SwRI Machinery Department performs applied engineering research, development, and testing of machinery and power systems in oil & gas, aviation, liquid propulsion, and power generation industries with approximately 67 engineers/computer scientists, 12 technicia ...

  • VIP Tech

    Administrative Assistant

    1 week ago

    VIP Tech San Antonio, United States

    Job Description · Job DescriptionJOB SUMMARY · Provide all project-based administrative support to the engineering department, including Associate Principals, Project Managers and Team Leads. ESSENTIAL RESPONSIBILITIES · • Assist Associate Principals, Project Managers and Team Le ...

  • VIP Tech

    Administrative Assistant

    4 days ago

    VIP Tech San Antonio, United States

    Job Description · Job DescriptionJOB SUMMARY · Provide all project-based administrative support to the engineering department, including Associate Principals, Project Managers and Team Leads. ESSENTIAL RESPONSIBILITIES · • Assist Associate Principals, Project Managers and Team Le ...

  • Park Lawn Memorial Group, LLC.

    Administrative Assistant

    3 weeks ago

    Park Lawn Memorial Group, LLC. San Antonio, United States

    Job Description · Job DescriptionWhy Work for Chapel Hill Funeral Home? · Service · At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. · Work with leading experts in ...

  • J. Alexander's Restaurants

    Administrative Assistant

    3 weeks ago

    J. Alexander's Restaurants San Antonio, United States

    Job Description · Job Description · J. Alexander's Restaurant is seeking an Administrative Assistant · Searching for an adminstrative assistant to assist with the back office operations of running a restaurant. Responsible for file maintenance, reporting, and paperwork to be comp ...

  • TEKsystems

    Administrative Assistant

    3 weeks ago

    TEKsystems San Antonio, United States

    Job Description · Job DescriptionTEKsystems is seeking Administrative professionals to work with a major financial company in the San Antonio, TX area · HIRING NOW APPLY TODAY · Job Description: · • Performs comprehensive administrative duties in support of the department to inc ...

  • All County Ranch Property Management

    Administration Assistant

    3 weeks ago

    All County Ranch Property Management San Antonio, United States

    Job Description · Job DescriptionWe are seeking an Administration Assistant to join our team Starting out as a part-time team member, eventually moving into one of our full-time positions. You should be honest, dependable, organized and a quick learner; looking to grow with an or ...

  • Amer Solutions

    Administrative Assistant

    1 week ago

    Amer Solutions San Antonio, United States

    Job Description · Job DescriptionAdministrative Assistant (Quickbooks) · hours a week (8 AM to 2.00 AM) · Responsibilities · The Administrative Assistant's responsibility is to assist in the day-to-day operations of the executive team by providing and maintaining clerical and adm ...

  • Allied Universal®

    Administrative Assistant

    2 weeks ago

    Allied Universal® San Antonio, United States

    Job Description · Job DescriptionOverviewAllied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fue ...

  • Texas Healthcare Solutions Inc

    Administrative Assistant

    17 hours ago

    Texas Healthcare Solutions Inc San Antonio, United States

    Job Description · Job DescriptionSalary: 38, ,000 · Job Summary: · The Administrative Specialist: · Works with office staff and support services to assure business office is efficient and effective in providing continuity of care to the community. · Oversees planning, coordinati ...

  • Empower Behavioral Health LLC

    Administrative Assistant

    2 days ago

    Empower Behavioral Health LLC San Antonio, United States

    Job Description · Job DescriptionDescription:Reports To: CEO · FLSA Status: Non-Exempt/Full-time · Compensation: $18-$21/hour · Location/Travel: Corporate Office, some local errands as needed · Job Summary: · Join our team at Empower Behavioral Health (EBH) as an Administrative A ...

  • ChaseSource

    Administrative Assistant

    1 day ago

    ChaseSource San Antonio, United States

    Job Description · Job DescriptionPosition: Administrative Assistant · Location: San Antonio, TX 78233 · Schedule: Full-time, start time between 10/11am until close (7-9pm) · Pay Rate:$17.00 per hour · Job Description: We are seeking a dedicated and detail-oriented Administrative ...

  • M-F 8AM-5PM

    Administrative Assistant

    4 days ago

    M-F 8AM-5PM San Antonio, United States

    Job Description · Job DescriptionJob Summary: The Administrative Assistant provides high-level administrative support to the organization by handling information requests, performing secretarial functions such as preparing correspondence, receiving visitors, arranging conference ...

  • Polous

    Administrative Assistant

    3 weeks ago

    Polous San Antonio, United States

    Job Description · Job DescriptionTitle: Administrative Assistant · Location: San Antonio, TX · About Us: · Polous Beauty Clinic is a renowned destination for luxury beauty treatments, offering a comprehensive range of services tailored to our clients' needs. With a commitment to ...

  • Goldbelt, Inc.

    Administrative Assistant IV

    3 weeks ago

    Goldbelt, Inc. San Antonio, United States Regular Full time

    Overview · Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly c ...

  • Frost Bank

    Administrative Assistant II

    4 days ago

    Frost Bank San Antonio, United States Full time

    It's about supporting people, our people. · Are you known as an organized individual? Do you enjoy working independently and with a team? Do you find yourself creating a task list daily? If so, then the Administrative Assistant II role may be right for you · At Frost, it's about ...