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    Administrative Specialist - Houston, United States - ALAMO Transformer

    ALAMO Transformer
    ALAMO Transformer Houston, United States

    2 weeks ago

    Default job background
    Description

    SUMMARY
    Will provide various administrative, clerical and bookkeeping functions in support of customer, financial and people support service departments.

    Role and Responsibilities


    • Process billing (Gathers work orders, delivery tickets, PO's, Quotes to prepare invoices).
    • Posts invoices in various formats for different portals.
    • Process credit card payments from customers in San Antonio and Houston.
    • Prepares and pays Sales and Use Tax Reports for Texas and Louisiana.
    • Prepares motor freight shipments.
    • Posts customer payments in Global Shop and in the Bank Log.
    • File invoices once they are paid and posted.
    • Balances Sales and reviews monthly billing SA & Houston.
    • Prepares Monthly Salesman History for SA & Houston.
    • Check on Past Dues.
    • Checks Credit References for New Accounts.
    • Respond to Customer's billing questions, delivery time requests, documents, etc.
    • May answer phones and greet visitors and/or vendors when front desk personnel are at lunch or on vacation.
    • May have filing and other record-keeping responsibilities.
    Minimum Qualifications


    • Strong proficiency in Excel, Word
    • Excellent attention to detail
    • Minimum two (2) years' experience in Accounts Payable/Accounts Receivable
    • Ability to multitask.
    • Must have a friendly and professional demeanor.
    • Must have an aptitude for customer service.
    • Professional phone presence and ability to direct calls.
    • Excellent verbal, written and organizational skills.
    • Ability to work well in a fast-paced environment.
    Preferred Skills


    • Microsoft Access
    • Knowledge of Global Shop or other ERP system is helpful.
    • Bilingual is helpful (English/Spanish, but not required
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