Administrative Specialist - Houston, United States - City of Houston, TX

City of Houston, TX

Verified Company

Houston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

POSITION OVERVIEW:

Applications Accepted From:

ALL PERSONS INTERESTED
-
PN: 33874

Division:
Human Services

-
Section: Aging

-
Workdays & Hours:Mon

Fri 8:00 am 5:00 pm**
Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTION

Schedule and organize complex activities such as meetings, local and out-of-town travel, conferences, and department activities for all members of the Harris County Area Agency on Aging and Aging Disability Resource Center.- Works independently and within a team on special and ongoing projects.

Take the lead when asked on special projects and at the request of the Aging Bureau Chief which may include planning and coordinating multiple presentations, disseminating information, coordinating, and getting involved on Bureau specific aging related projects.

Types and creates general correspondences, memos, excel spreadsheets, etc. Proofreads written correspondences for spelling, grammar, layout and makes appropriate changes if applicable. Responsible for accuracy and clarity of final copy.
Work with key stakeholders of the department and/or community stakeholders on behalf of the Bureau Chief; schedule interviews, meetings, provide logístical/general support if needed. Act as point of contact for internal and/or external customers. Stay abreast and updated on departmental policies that directly impact program operations, etc.
Performs basic research and gathers necessary information on bureau operation activities as required.
Assist with data entry/tracking of client outcomes and other metrics utilizing online data systems.
Answer the phone and appropriately respond to members of the public or City employees.
Perform other duties as requested.
Collect monthly program utilization data to support reporting. Develop surveys and forms to assist programs.
Oversee Aging vehicle maintenance schedule and checkout process.
Purchase and order supplies and other program equipment using the appropriate system. Reconcile monthly credit card expenditures.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions

MINIMUM REQUIREMENTS:

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
Three (3) years of administrative experience are required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None.

PREFERENCES:

GENERAL INFORMATION:

SELECTION/SKILLS TEST REQUIREMENTS

SAFETY IMPACT POSITION No**
Pay Grade 20

SALARY INFORMATION
GRANT FUNDED POSITION

APPLICATION PROCEDURES
If you need special services or accommodations, call TTY 7-1-1)

If you need login assistance or technical support call

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Agency