- Manage scheduling needs for meetings, appointments, and events, updating calendars and communicating with Principals and attorneys on changes or requests.
- Function as a main point of contact to a busy team, ensuring calendars are properly managed and all necessary details are saved.
- Organize travel booking, including ground transportation, accommodations and requested agendas. Finalize expense reports with accuracy and timeliness for submission windows.
- Edit and organize legal documents, meeting notes, update client and company files, and follow up on engagement with clients.
- Work in a timely and efficient manner when tracking and delivering client bills.
- Monitor phone and email correspondence with strong judgement and discretion.
- Prepare edit and proofread presentations, documents, letters and reports, board management and communication, and assist in total client processing start to finish.
- Manage and organize necessary documents in firm's database while combing through documents for typos and grammatical errors.
- Assist with ad hoc projects and extended administrative support across the team.
- Hybrid work model.
- Competitive compensation and benefits package, including PTO, strong medical, dental and vision insurance, 401(k), on-site gym and more
- Experienced. You have at least five years of experience supporting a busy team of legal professionals as a legal executive assistant or legal secretary.
- Ethical. You understand the importance of confidentiality and value integrity and humility in your work.
- Effective. Because you'll be working closely with busy professionals and representing the firm, excellent interpersonal and communication skills are a must.
- Service-oriented. You always put the client first and deliver top service.
- Administrative know-how. You always put your Principal's needs first with no ask too big or small approach.
- Confident. You handle yourself professionally and take the lead on scheduling, legal administrative tasks to assure deadlines are met and initiatives are executed.
- Flexible. You have a helpful disposition; you'll do anything and everything to make sure the people around you are taken care of.
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Legal Secretary - Washington, United States - Hawthorne Lane
Description
As the Legal Secretary, you will be responsible for effectively completing administrative tasks, scheduling, completion of expense reports and travel booking needs alongside ad hoc projects for a busy team of attorneys. You will be challenged with deadline-driven documents, presentations, meeting materials, and more requiring a specific eye for detail and accuracy. In this role, you will have the opportunity to work alongside extraordinary attorneys and support staff all with a client-minded spirit. If you are attuned to adapting your administrative support style to meet your leadership's needs and act on administrative tasks quickly and accurately, send in your resume today
About the Job:
About the Culture:
About You:
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
