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DeLand

    Assistant Director of Conference Services AS6481 - DeLand, United States - Stetson University

    Stetson University
    Stetson University DeLand, United States

    2 weeks ago

    Default job background
    Full time/Regular
    Description

    Staff (Full-Time) --> Development & Alumni Engagement

    DeLand, FL
    • ID:
    • Full-Time/Regular

    The Assistant Director of Conference Services supports Stetson University by managing the execution of third-party rental and conference programming on the DeLand campus. The Assistant Director provides leadership and professional expertise in consultation, program/event management, and logistical support with an emphasis on high standards for customer relations, attention to detail, protocol, and etiquette.

    ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

  • Coordinate and manage the execution of logistical and support needs for summer camps & conferences, external events, and Stetson Rowing Services program through housing, campus dining, catering, and event rentals needs
  • Develop contracts and manage required documentation for internal and external constituents
  • Develop and manage the summer campus event reservation calendar
  • Create and maintain an event-planning checklist which includes timelines, budgeting, catering, parking, security support, communications, and marketing
  • Lead weekly operations meetings during the summer season to ensure campus partner support needs are communicated clearly and timely
  • Supervise student workforce of over 20 students annually and ensure development support
  • Conduct training for summer interns, camp assistants, and graduate assistants
  • Create and manage daily schedules in support of Conference Services events
  • Maintain and ensure budget revenue and expenditure goals are established and achieved
  • Prepare invoices and collect payments
  • Assist with preparing budgets with personnel and equipment recommendations
  • Process and report monetary transactions and billing associated with assigned programs and events
  • Provide exemplary customer service to all internal and external clients
  • Communicate with Associate Director on the progress of strategies and ensure tactics are clear to all team members and campus partners
  • Maintain university keys during Summer for University Housing and document registrations and housing assignments in accordance with university policy
  • Perform other site- and position-specific functions as assigned

    • Required Skills

  • Significant administrative and leadership experience in conference management, marketing, and business development
  • Detail- and deadline-oriented with the ability to think creatively and work on multiple projects simultaneously
  • Understanding of sound institutional financial practices and demonstrated responsibility for the fiscal and operational success of such programs
  • Excellent oral, written, and interpersonal communication
  • Support the in their role

    • Required Experience

  • Bachelor's degree in Event Management or related field
  • A minimum of 2-3 years of experience in events management or related field

    • Ideal Candidate Qualifications : The ideal candidate's qualifications include:

  • 2-3 years of experience with summer camps and/or conferences
  • Certified Meeting Professional (CMP) and/or Certified Special Events Professional (CSEP)
  • Experience promoting and managing conferences and/or special events at an institution of higher learning

    • Salary Grade : 5

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