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Assistant Director of Conference Services DeLand, FL - Stetson
3 weeks ago
Description
Assistant Director of Conference Services AS6481Staff (Full-Time) > Development & Alumni Engagement
DeLand,
FL
ID:
Full-Time/Regular
The Assistant Director of Conference Services supports Stetson University by managing the execution of third-party rental and conference programming on the DeLand campus.
The Assistant Director provides leadership and professional expertise in consultation, program/event management, and logistical support with an emphasis on high standards for customer relations, attention to detail, protocol, and etiquette.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Coordinate and manage the execution of logistical and support needs for summer camps & conferences, external events, and Stetson Rowing Services program through housing, campus dining, catering, and event rentals needs
Develop contracts and manage required documentation for internal and external constituents
Develop and manage the summer campus event reservation calendar
Create and maintain an event-planning checklist which includes timelines, budgeting, catering, parking, security support, communications, and marketing
Lead weekly operations meetings during the summer season to ensure campus partner support needs are communicated clearly and timely
Supervise student workforce of over 20 students annually and ensure development support
Conduct training for summer interns, camp assistants, and graduate assistants
Create and manage daily schedules in support of Conference Services events
Maintain and ensure budget revenue and expenditure goals are established and achieved
Prepare invoices and collect payments
Assist with preparing budgets with personnel and equipment recommendations
Process and report monetary transactions and billing associated with assigned programs and events
Provide exemplary customer service to all internal and external clients
Communicate with Associate Director on the progress of strategies and ensure tactics are clear to all team members and campus partners
Maintain university keys during Summer for University Housing and document registrations and housing assignments in accordance with university policy
Perform other site- and position-specific functions as assigned
Required Skills
Significant administrative and leadership experience in conference management, marketing, and business development
Detail- and deadline-oriented with the ability to think creatively and work on multiple projects simultaneously
Understanding of sound institutional financial practices and demonstrated responsibility for the fiscal and operational success of such programs
Excellent oral, written, and interpersonal communication
Bachelor's degree in Event Management or related field
A minimum of 2-3 years of experience in events management or related field
Ideal Candidate Qualifications :
The ideal candidate's qualifications include:2-3 years of experience with summer camps and/or conferences
Certified Meeting Professional (CMP) and/or Certified Special Events Professional (CSEP)
Experience promoting and managing conferences and/or special events at an institution of higher learning
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