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    Assistant Director of Conference Services DeLand, FL - Stetson

    Stetson
    Stetson DeLand, United States

    1 month ago

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    Description
    Assistant Director of Conference Services AS6481

    Staff (Full-Time) > Development & Alumni Engagement
    DeLand,


    FL

    ID:
    Full-Time/Regular

    The Assistant Director of Conference Services supports Stetson University by managing the execution of third-party rental and conference programming on the DeLand campus.

    The Assistant Director provides leadership and professional expertise in consultation, program/event management, and logistical support with an emphasis on high standards for customer relations, attention to detail, protocol, and etiquette.


    ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
    Coordinate and manage the execution of logistical and support needs for summer camps & conferences, external events, and Stetson Rowing Services program through housing, campus dining, catering, and event rentals needs
    Develop contracts and manage required documentation for internal and external constituents
    Develop and manage the summer campus event reservation calendar
    Create and maintain an event-planning checklist which includes timelines, budgeting, catering, parking, security support, communications, and marketing
    Lead weekly operations meetings during the summer season to ensure campus partner support needs are communicated clearly and timely
    Supervise student workforce of over 20 students annually and ensure development support
    Conduct training for summer interns, camp assistants, and graduate assistants
    Create and manage daily schedules in support of Conference Services events
    Maintain and ensure budget revenue and expenditure goals are established and achieved
    Prepare invoices and collect payments
    Assist with preparing budgets with personnel and equipment recommendations
    Process and report monetary transactions and billing associated with assigned programs and events
    Provide exemplary customer service to all internal and external clients
    Communicate with Associate Director on the progress of strategies and ensure tactics are clear to all team members and campus partners
    Maintain university keys during Summer for University Housing and document registrations and housing assignments in accordance with university policy
    Perform other site- and position-specific functions as assigned
    Required Skills

    Significant administrative and leadership experience in conference management, marketing, and business development
    Detail- and deadline-oriented with the ability to think creatively and work on multiple projects simultaneously
    Understanding of sound institutional financial practices and demonstrated responsibility for the fiscal and operational success of such programs
    Excellent oral, written, and interpersonal communication
    Bachelor's degree in Event Management or related field
    A minimum of 2-3 years of experience in events management or related field

    Ideal Candidate Qualifications :
    The ideal candidates qualifications include:
    2-3 years of experience with summer camps and/or conferences
    Certified Meeting Professional (CMP) and/or Certified Special Events Professional (CSEP)
    Experience promoting and managing conferences and/or special events at an institution of higher learning

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