- Minimum of BA/ BS Diploma.
- Strong organizational skills with the ability to multitask to ensure that all administrative functions are completed promptly and efficiently.
- Computer literate.
- Supervisory experience a plus.
- Strong customer service skills.
- Bilingual (Spanish / Polish) is a plus.
- Medicaid knowledge or insurance billing a plus
- Provide information regarding services, conducted phone screenings, and recorded information in the intake book. Interacting with referral sources, clients, and staff in a professional, ethical, and caring manner.
- Answer/screen incoming phone calls; welcomed and screened visitors; maintained reception area appearance; maintained knowledge of staff schedules.
- Conduct pre-intake telephone screening, scheduling intake appointments, and recording relevant intake information in the intake log.
- Collect client fees, issue receipts, and record information on the computer. Collecting all Medicaid client cards daily and swiping cards using the Medicaid machine.
- Reporting any benefit denials to appropriate staff.
- Maintaining an efficient and understandable filing system for administrative and clinical records; updating the filing system periodically. Ensuring charts are well organized.
- Maintaining a supply of forms and pre-arranged intake folders. Disassembling charts of discharged clients and files appropriately.
- Input all daily client activity and client demographic information into the computer.
- Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc.
- Scheduling medical, psychiatric, and intake appointments for clients as needed.
- Assisting in safeguarding clients' confidentiality following pertinent regulations, which include HIPAA and CFR42, Part 2.
- Assisting in the maintenance and order of office and toxicology supplies.
- Assisted in the maintenance of the physical plant; reported needed repairs promptly; responded appropriately to emergencies; utilized appropriate agency resources in seeking to improve physical plant function and safety.
- Ensuring the accuracy of data collection by printing out service activity reports and comparing them to information input into the Avatar system by the support staff.
- Ensuring the accuracy of client chart filing by conducting weekly spot audits of client charts.
- Ensuring that the reimbursement specialist accurately input client insurance information into the IMA system.
- Providing information regarding services, conducting phone screening, and recording information in the intake books. Scheduling medical, psychiatric, and intake appointments as needed.
- Assisting in the maintenance of the physical plant: reports needed repairs on time; responds appropriately to emergencies; and maintains office supply inventory.
- Collecting client fees, issuing receipts, and recording information on the computer. Verifying Medicaid and other medical insurance eligibility. Report any benefit denials to the billing department. Overseeing petty cash, including disbursements and reconciliation.
- Assisting in safeguarding clients' Protected Health Information (PHI) to comply with Health Insurance Portability and Accountability Act (HIPAA) regs.
- Assisting the Program Director as needed, including typing correspondence, reports, memos, proofreading, and editing.
- Overseeing the distribution of Metrocards and preparation of monthly reconciliation, which is given to the Bookkeeping Dept.
- Attending and actively participating in weekly supervisor's meetings to ensure that all support staff-related issues are addressed.
- Maintaining positive working relationships with the unit director and participating in Agency committees, as assigned, and any other assignments as requested by the Director of Outpatient Services. Position Status
-
Office Manager
5 days ago
The Child Center of NY Queens, United StatesThe Child Center of NY strengthens children and families with skills, opportunities, and emotional support to build healthy, successful lives. Founded in 1953, The Child Center of NY has become a powerful community presence throughout the city. With 50 locations and 100 programs ...
-
Office Manager
1 day ago
The Child Center of NY Queens, United States Part timeThe Child Center of NY strengthens children and families with skills, opportunities, and emotional support to build healthy, successful lives. Founded in 1953, The Child Center of NY has become a powerful community presence throughout the city. With 50 locations and 100 programs ...
-
Office Manager
1 week ago
DL RESTORATION Forest Hills, United StatesOverview: · We are seeking a highly organized and detail-oriented Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring smooth functioning. This is a key role that requires excellent com ...
-
Medical Office Manager
3 days ago
Lucid Dermatology Jamaica, United StatesLucid Dermatology is a leading dermatology practice dedicated to delivering high-quality skincare and dermatological services to our patients. Our team of experienced providers and dedicated staff members is committed to providing exceptional patient care in a professional and we ...
-
Construction Office Manager
1 day ago
Custom Design Innovations Jamaica, United States**Key Responsibilities**: · - Oversee daily office operations and provide administrative support to ensure efficiency and productivity. · - Assist with Payroll and project compliance. · - Handle scheduling, including arranging meetings, appointments, and travel arrangements · - P ...
-
Behavioral Health Office Manager
1 day ago
Outreach Development Corp. Queens, United StatesOffice Manager · - FT · The Behavioral Health Office Manager position has a significant role in the Outreach Development Corporation team. If you have the innate gift of helping others, this position is the right fit for you. · The Behavioral Health Office Manager reports to the ...
-
Office Manager Dental Office
13 hours ago
Complete Dental Works West New York, United StatesAre you looking for a great full time job that will allow you to have fun while you work? · We are fast paced, rapidly expanding dental practice looking for someone to help manage our busy schedule and have good communication skills and helping us to keep expanding and willing to ...
-
Office Manager
3 days ago
Peak Security Plus Brooklyn, United StatesJob Overview: · **Responsibilities**: · - Manage office supplies and inventory, ensuring adequate stock levels · - Maintain office filing systems and ensure documents are organized · - Assist with budgeting and financial tasks using QuickBooks · - Supervise office clerical staff ...
-
Office Manager
2 days ago
All Care Podiatry PC Brooklyn, United StatesJob Overview: · We are seeking a highly organized and detail-oriented Office Manager to join our team. Must be highly cooperative and friendly. The Office Manager will be responsible for supervising office operations, managing administrative tasks, and ensuring smooth day-to-day ...
-
Office Manager
13 hours ago
High Style Event Rentals Brooklyn, United StatesJob Summary: · **Duties**: · - Manage and coordinate administrative tasks, including filing, document management, and record keeping · - Develop and implement office policies and procedures to ensure efficient operations · - Train and supervise office staff on proper procedures a ...
-
Office Manager
1 week ago
Good Reps Physical Therapy Brooklyn, United States**About the Company**: · "No Rep" is a common barbell sport term. · A "No Rep" is when someone can't achieve a specific point of performance for a movement, resulting in a no repetition count or a failed lift. · That's where we found inspiration for Good Reps. We are a Physical T ...
-
Office Manager
13 hours ago
Growing Up Green Charter School Long Island City, United States**Office Manager (LIC)** · **Mission Statement**:The Growing Up Green Charter School (GUGCS) supports children to be conscious, contributing members of their community through a rigorous, anti-racist, anti-bias, curriculum and an engaging green culture. Graduates of GUGCS will be ...
-
Office Manager
6 days ago
The Learning Experience #262 Brooklyn, United States**Benefits**: · - 401(k) · - Bonus based on performance · - Dental insurance · - Free uniforms · - Health insurance · - Paid time off · - Training & development · - Vision insurance · **Role Responsibilities**: · BUSINESS OPERATIONS AND PEOPLE LEADERSHIP · - Answer phones - both ...
-
Hotel Front Office Manager
1 week ago
LaGuardia Plaza Hotel East Elmhurst, United States**Summary** · The primary function of the Front Office Manager is to assist the hotel guests, and attend to their needs while utilizing the highest possible level of service; thus, ensuring we are providing a welcoming and accommodating environment. The Front Office Manager is al ...
-
NYU Langone Howard Beach, United States**NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people ...
-
NYU Langone Health Howard Beach, United States**NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people ...
-
Medical Office Manager
2 days ago
Advanced Dermatology, P.C. Brooklyn, United States: · **Outstanding opportunity for well-organized, experienced Medical Office Manager with excellent interpersonal and communication skills to manage a fast paced Dermatology office located in Brooklyn, NY.** · **Position Summary**:Responsible for the daily planning, work scheduli ...
-
HR/office Manager
3 days ago
Brooklyn Navy Yard Development Corporation Brooklyn, United StatesA Brooklyn Navy Yard-based outdoor recreational space building business is seeking an **HR/Office Manager.** · **Responsibilities** · - Responsible for day to day operations · - Making sure that invoices are taken care of · - Manage the recruiting and onboarding process for all n ...
-
Cornerstone Office Manager
5 days ago
Nia Community Services Network Inc Brooklyn, United States**Cornerstone Office Manager** · Founded in 1981, NIA Community Services Network is a nonprofit organization dedicated to addressing issues that impact youth, families, and seniors. NIA's mission, to strengthen and empower children, families, and communities through comprehensive ...
-
Purchasing/office Manager
1 week ago
The Floating Hospital Long Island City, United States: · **ESSENTIAL FUNCTIONS**: · - Purchasing. · - Manages purchasing for entire organization. · - Maintains inventories at LIC. · - Maintains inventory control procedures. · - Insurance. · - Maintains insurance files on Med/Mal, Property, D&O, EPL, Vehicle, and all other non-emplo ...
Behavioral Health Office Manager - Queens, NY, United States - Outreach Development Corp.
Description
Office Manager- FT Outreach is a non-profit organization that helps people address the issues stemming from substance use and behavioral health disorders by providing the highest quality, life-changing treatment, training, and tools to build healthy lives .
Our mission is to inspire individuals and families to achieve a life of unlimited potential by developing and delivering the highest quality evidence-based behavioral health services and training.
For more information, please visit ( . The Behavioral Health Office Manager position has a significant role in the Outreach Development Corporation team. If you have the innate gift of helping others, this position is the right fit for you.The Behavioral Health Office Manager reports to the Program Director to ensure the outpatient department's overall front-office activities and facilities run smoothly.
Frequently functions as first contact between the Agency, potential clients, and community neighbors and endeavors to project a welcoming and non-threatening reception in these contacts and provide an appropriate referral for potential clients.
What You will do:
Accurate collection and tracking of information related to the client's/family's financial information, participation and/or qualification for Medicaid benefits and/or other insurance, and, overall, for ensuring that the agency maximizes third party revenue utilizing a realistic and fair fee structure that considers the individual's ability to pay.
The qualifications for this position are:
Additional role functions are:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Compensation details:
Yearly Salary PI1ca366421cfe
