- Receive, review, and process a high volume of invoices in accounting inbox on daily basis
- Match invoices with purchase orders for multiple vendors
- Works with vendors to identify billing discrepancies and find resolutions and maintain positive relationships
- Maintain organized and accurate accounts payable files and documentation
- Reconcile vendor statements
- Reconciles selected general ledger accounts and writes journal entries for reclassification of expenses as needed
- Review and approve credit card transactions with monthly reconciliation
- Sorts and distributes office mail on a daily basis
- Match outstanding A/P balance with payables software
- Assist in month end closing procedures
- Preparing and filing 1099 forms
- Assists with budget and audit preparation as assigned
- Performs routine bookkeeping and clerical accounting duties
- Performs other duties as assigned
- Maintains clean and orderly work area
- Has regular and predictable attendance
- Adheres to Advanced Pain Care's Policies and procedures
- Strong organizational skills, analytical ability, and attention to detail
- Ability to perform accounting functions in accordance with generally accepted accounting principles and practices in compliance with guidelines established by outside agencies
- Ability to work independently and self-manage
- Ability to work effectively with colleagues by practicing punctuality, respect for deadlines, collaborative problem solving and honest communication
- Must display empathy and positive regard for others in written, verbal and non-verbal communication
- Ability to maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility
- Compliance with all required standards of patient confidentiality and safety
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Accounts Payable Specialist - Austin, United States - Advanced Pain Care
Description
Job Type
Full-time
Description
Job purpose
The Accounts Payable Specialist/Purchasing Assistant performs a variety of accounting and purchasing tasks to assist the Controller and Materials Manager, including general ledger, accounting and internal auditing functions.
Duties and responsibilities
Qualifications
Education: Associate or Bachelor's degree in Accounting, or related field preferred
Experience: Two or more years of full cycle accounts payable experience, education and training which demonstrates the knowledge, skills, and abilities to perform the job.
Knowledge, Skills, and Abilities:
Environmental Conditions: Medical Office environment
Physical Conditions:
•Must be able to work as scheduled - typically from 8:00 - 5:00 M-F
•Must be able to sit and/or stand for prolonged periods of time
•Must be able to bend, stoop and stretch
•Must be able to lift and move boxes and other items weighing up to 30 pounds.
•Requires eye-hand coordination and manual dexterity sufficient to operate office equipment, etc.
