Thc - Accounts Payable Specialist (Accountant Iv) - Austin, United States - TEXAS HISTORICAL COMMISSION

TEXAS HISTORICAL COMMISSION
TEXAS HISTORICAL COMMISSION
Verified Company
Austin, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

THC - Accounts Payable Specialist (Accountant IV) 24-65R
(
)

Organization:

TEXAS HISTORICAL COMMISSION

Primary Location:
Texas-Austin


Work Locations:
Stephen F Austin Bldg (808-SFA) 1700 N Congress Ave, B-65 Austin


Job:
Business and Financial Operations


Employee Status:
Regular


Schedule:
Full-time


Standard Hours Per Week: 40.00


State Job Code: 1018


Salary Admin Plan:
B


Grade: 20


Salary (Pay Basis): 4, , Monthly)


Number of Openings: 1


Overtime Status:
Exempt


Job Posting:
May 17, 2024, 8:14:40 AM


Closing Date:
Ongoing


Description

JOB OBJECTIVE:
Perform complex accounting and financial analysis work.

Work involves providing technical assistance in the examination, review, and analysis of accounting records; preparing and/or overseeing the preparation of financial analyses and reports; establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; and preparing and/or overseeing the preparation of agency reports.

Work under general supervision with moderate latitude for the use of initiative and independent judgment.


ESSENTIAL DUTIES:


  • Perform Accounts Payable and Accounts Receivable functions.
  • Generate Expenditure Transfer Vouchers (ETVs), Interagency Transfer Vouchers (ITVs), Cancellations, Reversals, and Re-Issue Vouchers.
  • Prepare purchase vouchers for invoices received and monthly bills and enter them into CAPPS (e.g., Utilities, DIR, Verizon). This may include renewing and transferring utilities as needed.
  • Prepare Procard vouchers for Citibank statements and enter them into CAPPS.
  • Audit accounting and financial documents for accuracy and compliance with THC policies and procedures and state and federal statutes.
  • Review and determine appropriate account information to code accounting documents, including but not limited to vouchers, invoices, travel vouchers, and other financial documents.
  • Review and verify payee information in the Texas Identification Number System (TINS).
  • Work with vendors on billing inquiries and resolve billing problems.
  • Work with program areas and historic sites to get necessary approvals or receivers for purchases.
  • Train staff and take any necessary to ensure appropriate use of funds, coding, and state guidelines are being followed.
  • Serve as a resource to department staff and provide technical assistance on accounting matters related to voucher processing and tracking.
  • Keep staff informed of process or policy changes and ensure everyone understands and complies.
  • Respond or coordinate response for Finance and Accounting Division (FAD) open records requests.
  • Develop, coordinate, and maintain recordkeeping and filing systems and serve as the Records Liaison for the Division.
  • Assist division staff with standard administrative duties.
  • Serve as the backup to other Accounts Payable staff and Security administration.
  • Work on assigned projects and assignments as needed.
  • Adhere to an established work schedule with regular attendance.
  • Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:


  • Perform other duties as assigned.

Qualifications

  • Graduation from an accredited fouryear college or university (one year of work experience related to the essential duties may substitute for one year of college);
  • Minimum three years' work experience in accounts payable, accounts received, or revenue collection;
  • Work experience performing data entry, data processing, and bookkeeping;
  • Valid Texas driver's license, acceptable driving record, and ability to drive a state vehicle; and
  • May travel up to 10% of the work period.

PREFER:


  • Graduation from an accredited fouryear college or university with a degree in accounting, business, or closely related field;
  • Work experience using Centralized Accounting and Payroll/Personnel System (CAPPS), Uniform Statewide Accounting System (USAS), or other accounting software.

KNOWLEDGE, SKILLS AND ABILITIES:


  • Effective verbal and written communication, human relations, and organizational skills;
  • Knowledge of fiscal programs; of governmental accounting; of budget control methods, policies, and procedures; and of laws and regulations pertaining to financial operations;
  • Knowledge of office practices and administrative procedures;
  • Knowledge of fiscal programs, governmental accounting, budget control methods, policies and procedures, and laws and regulations pertaining to financial operations.
  • Skill in providing customer service excellence to both internal and external customers;
  • Skill in operating a personal computer with word processing, database, and spreadsheet software;
  • Ability to research, analyze, and solve data entry problems;
  • Ability to work in a setting requiring selfmotivation/cooperative decisionmaking and to work effectively with a diverse group of people;
  • Ability to multitask