- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
- Performs desktop publishing. Creates and develops visual presentations.
- Establishes, develops, maintains and updates filing system. Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines.
- Organizes and prioritizes large volumes of information and calls.
- Sorts and distributes mail. Opens mail for the Administration Manager. Drafts written responses and/or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
- Answers phones for Administration Manager. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones.
- Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
- Works independently and within a team on special nonrecurring and ongoing projects.
- Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Supports market data analyst in maintenance of the department finances
- High school diploma or equivalent level of education and experience.
- Effective verbal and written communication skills.
- Well organized with the ability to manage multiple tasks and work to time sensitive deadlines.
- Ability to work well independently and in groups.
- Working knowledge with Microsoft Office Programs; Excel and Word.
- Bachelor's degree in a business-related field.
- Hiring, placement, upgrading, transfer, demotion or promotion
- Recruitment, advertising or solicitation for employment
- Treatment during employment
- Rates of pay or other forms of compensation
- Selection for training, including apprenticeship
- Layoff or termination
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Executive Assistant - Schenectady, United States - Trustco Bank
Description
false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4Job Title:
Executive Assistant
Reports to:
Administration Manager
FLSA Status:
Non-Exempt
Salary Grade:
NE18
Supervisory Responsibility:
No
SUMMARY:
Under the direct supervision of the Administration Manager, this position provides administrative and secretarial support for the executive management team.
In addition to typing, filing and scheduling; performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.
Also answers non-routine correspondence and assembles highly confidential and sensitive information.Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; supervisor and/or Trustco Bank's Board of Directors may assign other duties.planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures.
Activities include:
copying check requests and sending to accounts payable travel reimbursements, documenting corporate credit card expenses to corporate finance.
REQUIRED EDUCATION/EXPERIENCE:
PREFERRED EDUCATION/EXPERIENCE:
POSITION TYPE/EXPECTED HOURS:
This is a full-time position. Office hours Monday – Friday 8:30am – 5:00pm. Evening and weekend work may be required as job duties demand.
TRAVEL:
No travel required.
LANGUAGE SKILLS:
Must be able to speak, read, write, and understand the primary language(s) used in the workplace; bilingual skills a plus.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely sedentary role, requiring use of typical office equipment such as a computer, laptop and phone.
Ability to communicate both in person and/or by telephone.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
For the most part, ambient room temperatures, lighting and traditional equipment as found in a typical office / retail environment.
OTHER DUTIES:
Please note that this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job.
AFFIRMATIVE ACTION PLAN/EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
Trustco Bank is an equal opportunity/affirmative action employer.
It is the policy of Trustco Bank to take affirmative action in affording equal employment opportunities to all qualified persons without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status.
This includes, but is not limited to, the following:
It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity.